On-account transactions (form)

Article
10/15/2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Project management and accounting > Inquiries > Transactions > On-account.

–or–

Click Project management and accounting > Common > Projects > All projects. On the Action Pane, on the Manage tab, in the Bill group, click On-account transactions.

–or–

Click Project management and accounting > Common > Projects > Project contracts. On the Action Pane, on the Maintain tab, in the Bill group, click On-account transactions.

Use this form to enter on-account transactions on projects. The information entered in this form differs depending on the project type.

For time-and-material projects – The on-account amount is entered as one line and an optional number of lines are entered as offset transactions.
For fixed-price projects – No offset transactions are needed. Payments on a fixed-price project are according to a billing schedule. For example, the contract might specify that a project is to be invoiced with 30% of the contract amount in advance and 70% when the project concludes. These contract amounts are entered as two lines in this form.

Tasks that use this form

Create an invoice for on-account transactions

Create invoice proposals for projects with and without billing rules

View transaction adjustment history

Enter on-account invoice transactions

Navigating the form

The following tables provide descriptions for the controls in this form.

Filters

Filter	Description
Display	Select an option to determine the columns that appear in the Overview grid: Price – View the sales prices of the on-account transactions. Ledger updates – View information that is posted to the general ledger in the sales currency. The Sales amount field shows the invoiced revenue that is posted to Profit and loss accounts. Line amount – View the sales amount. This is the quantity of transactions multiplied by the sales price per transaction.
Invoice status	Filter records according to the following options: All – View all transactions. Invoiced – View all transactions that have a transaction status of Invoiced, Selected for credit note, or Credit note proposal. Chargeable – View all transactions that have not been invoiced for time-and-materials projects that have a chargeable line property and a transaction status of either Posted or Invoice proposal. Nonchargeable – View all transactions that are not time-and-materials projects and that have been posted to projects. For time-and-materials projects, transactions are displayed only if they have a transaction status of Posted and a nonchargeable line property.

Display

Select an option to determine the columns that appear in the Overview grid:

Price – View the sales prices of the on-account transactions.
Ledger updates – View information that is posted to the general ledger in the sales currency. The Sales amount field shows the invoiced revenue that is posted to Profit and loss accounts.
Line amount – View the sales amount. This is the quantity of transactions multiplied by the sales price per transaction.

Invoice status

Filter records according to the following options:

All – View all transactions.
Invoiced – View all transactions that have a transaction status of Invoiced, Selected for credit note, or Credit note proposal.
Chargeable – View all transactions that have not been invoiced for time-and-materials projects that have a chargeable line property and a transaction status of either Posted or Invoice proposal.
Nonchargeable – View all transactions that are not time-and-materials projects and that have been posted to projects. For time-and-materials projects, transactions are displayed only if they have a transaction status of Posted and a nonchargeable line property.

Tabs

Tab	Description
Overview	View all transactions that are identified by the Display and Invoice status filter settings.
General	View details about the selected transaction.
Financial dimensions	View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.
Sales	View details about the sales amount that is associated with the selected transaction. You can also view the revenue and invoicing status for the transaction.

Buttons

Button	Description
Voucher	View all financial updates for the selected transaction.
Ledger updates	View how the current on-account transaction has been posted on ledger accounts.
Functions	Open a menu with the following items: Invoice proposals – Create an invoice for the selected transaction. Select for credit note – Select the current transaction for a credit note.
Inquiries	Open a menu with the following item: Invoice lines – View the invoice lines of the invoice proposal or invoice to which the transaction is attached. The project invoice proposal or invoice is shown only if an invoice proposal has been created or an invoice has been posted for the transaction.

Fields

Field	Description
Project date	The date that the transaction was posted to the project.
Project ID	The project to which the transaction is attached.
Sales currency	The currency in which the project is invoiced. This field is read-only if the Lock contract sales currency check box in the Project contracts form has been selected.
Amount in transaction currency	The amount that the customer is invoiced.
Item sales tax group	The item sales tax group that is associated with this transaction. An item sales tax group is a set of codes that are used to calculate tax for items.
Invoice proposal	The identification of the invoice proposal that the transaction is associated with.
Invoice	The identification of the invoice that the transaction is associated with.
Transaction status	Status of the transaction.
Transaction ID	Identification of the transaction.
Description	A description of the transaction that was entered in the Description field when the journal was posted.
Transaction origin	Indicates which type of function created the transaction.
Sales price	The sales amount for the transaction.
Sales tax group	The sales tax group that is associated with this transaction. A sales tax group is a set of codes that are used to calculate tax for sales and purchases.
Estimate date	The date when this transaction was processed by the estimate system.
Estimate amount	Amount that has been included in posting of an estimate.
Financial dimensions	The financial dimensions that were set up in the Financial dimensions form.
Funding source	The funding source that is associated with the transaction.