On-account transactions (form) [AX 2012]

Updated: October 1, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Project management and accounting > Inquiries > Transactions > On-account.

–or–

Click Project management and accounting > Common > Projects > All projects. On the Action Pane, on the Manage tab, in the Bill group, click On-account transactions.

–or–

Click Project management and accounting > Common > Projects > Project contracts. On the Action Pane, on the Maintain tab, in the Bill group, click On-account transactions.

Use this form to enter on-account transactions on projects. The information entered in this form differs depending on the project type.

  • For time-and-material projects – The on-account amount is entered as one line and an optional number of lines are entered as offset transactions.

  • For fixed-price projects – No offset transactions are needed. Payments on a fixed-price project are according to a billing schedule. For example, the contract might specify that a project is to be invoiced with 30% of the contract amount in advance and 70% when the project concludes. These contract amounts are entered as two lines in this form.

The following tables provide descriptions for the controls in this form.

Filter

Description

Display

Select an option to determine the columns that appear in the Overview grid:

  • Price – View the sales prices of the on-account transactions.

  • Ledger updates – View information that is posted to the general ledger in the sales currency. The Sales amount field shows the invoiced revenue that is posted to Profit and loss accounts.

  • Line amount – View the sales amount. This is the quantity of transactions multiplied by the sales price per transaction.

Invoice status

Filter records according to the following options:

  • All – View all transactions.

  • Invoiced – View all transactions that have a transaction status of Invoiced, Selected for credit note, or Credit note proposal.

  • Chargeable – View all transactions that have not been invoiced for time-and-materials projects that have a chargeable line property and a transaction status of either Posted or Invoice proposal.

  • Nonchargeable – View all transactions that are not time-and-materials projects and that have been posted to projects. For time-and-materials projects, transactions are displayed only if they have a transaction status of Posted and a nonchargeable line property.

Tab

Description

Overview

View all transactions that are identified by the Display and Invoice status filter settings.

General

View details about the selected transaction.

Financial dimensions

View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Sales

View details about the sales amount that is associated with the selected transaction. You can also view the revenue and invoicing status for the transaction.

Button

Description

Voucher

View all financial updates for the selected transaction.

Ledger updates

View how the current on-account transaction has been posted on ledger accounts.

Functions

Open a menu with the following items:

  • Invoice proposals – Create an invoice for the selected transaction.

  • Select for credit note – Select the current transaction for a credit note.

Inquiries

Open a menu with the following item:

Invoice lines – View the invoice lines of the invoice proposal or invoice to which the transaction is attached. The project invoice proposal or invoice is shown only if an invoice proposal has been created or an invoice has been posted for the transaction.

Field

Description

Project date

The date that the transaction was posted to the project.

Project ID

The project to which the transaction is attached.

Sales currency

The currency in which the project is invoiced. This field is read-only if the Lock contract sales currency check box in the Project contracts form has been selected.

Amount in transaction currency

The amount that the customer is invoiced.

Item sales tax group

The item sales tax group that is associated with this transaction. An item sales tax group is a set of codes that are used to calculate tax for items.

Invoice proposal

The identification of the invoice proposal that the transaction is associated with.

Invoice

The identification of the invoice that the transaction is associated with.

Transaction status

Status of the transaction.

Transaction ID

Identification of the transaction.

Description

A description of the transaction that was entered in the Description field when the journal was posted.

Transaction origin

Indicates which type of function created the transaction.

Sales price

The sales amount for the transaction.

Sales tax group

The sales tax group that is associated with this transaction. A sales tax group is a set of codes that are used to calculate tax for sales and purchases.

Estimate date

The date when this transaction was processed by the estimate system.

Estimate amount

Amount that has been included in posting of an estimate.

Financial dimensions

The financial dimensions that were set up in the Financial dimensions form.

Funding source

The funding source that is associated with the transaction.


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