Draw a bill of exchange [AX 2012]

Updated: July 7, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can draw a bill of exchange automatically or in a draw bill of exchange journal. A bill of exchange always is based on an open customer transaction, either a customer invoice for a sales order or a free text invoice.

NoteNote

When you transfer transactions to a journal, the way that due dates are handled depends on how you select the transactions. Click Accounts receivable > Journals > Payments > Payment journal. Click Lines. You can click Payment proposal > Create payment proposal to select transactions by using a query to select the total number of payments that are due as of a specific date. If you select transactions by using a payment proposal, the date that you enter in the Total payment date field is used for all transferred transactions. If you select transactions manually in the Settle open transactions form, the latest due date of the selected transactions is used.

You can draw a bill of exchange automatically when you post or update a sales order invoice or a free text invoice.

To automatically draw bills of exchange for a method of payment, select the Create and post draw journal automatically when posting invoices check box in the Methods of payment - customers form. For more information, see Methods of payment - customers (form).

You can draw a bill of exchange manually in a draw bill of exchange journal.

To manually draw bills of exchange for a method of payment, clear the Create and post draw journal automatically when posting invoices check box in the Methods of payment - customers form.

  1. Click Accounts receivable > Journals > Bill of exchange > Draw bill of exchange journal.

  2. Create a journal, and then click Lines.

  3. Select a customer account, and then click Functions > Settlement to open the Settle open transactions form.

  4. Select the Mark check box for an open transaction.

  5. Close the Settle open transactions form.

  6. Click Post > Post.

    The bill of exchange, and a related line that has a status of Drawn and a sequence number of 1 or greater, is shown in the Bill of exchange journal inquiry form. The bill of exchange also appears in the Bills of exchange statistics form.

    When the journal is posted, the Bill of exchange account is debited and the Customer summary account is credited in the general ledger.

    NoteNote

    If you cannot post and you receive a message that mentions posting restrictions, you might be set up to post only journals that you created. For more information, see Posting restrictions (form).


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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