Product receipt journal (form) [AX 2012]

Updated: October 17, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Procurement and sourcing > Inquiries > Journals > Product receipt.

Use this form to view all posted product receipts. When you post a product receipt, a journal transaction is generated from the purchase order, based on the items that you received from the vendor.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview

View a list of posted product receipts.

Lines

View the purchase order lines that are attached to the selected product receipt.

Button

Description

Preview/Print

Open a menu that contains the following items:

  • Copy preview – View or print a copy of the printed product receipt by using the current form setup parameters.

  • Original preview – View or print the original printed product receipt by using the current form setup parameters.

  • Use print management – Reprint the product receipt by using the current form setup parameters.

Voucher

View ledger transactions for the selected product receipt.

View distributions

View the accounting distributions for all source document lines.

Subledger journal entries

View the subledger journal entries for the selected product receipt.

Correct

Open the Product receipt correction form, where you can change the quantity for a selected product receipt. The difference between the previous quantity and the quantity that you enter is reversed.

Cancel

Cancel the remaining lines on the product receipt.

History

Open the Product receipt history form, where you can view associated invoice, purchase order, and sales order information for the selected product receipt.

Inventory

Open a menu that contains the following items:

  • Lot transactions – View the inventory transactions for the selected item.

  • Dimensions display – Set up the inventory dimensions to display in the form.

Unposted invoices

View the unposted invoices that are matched to product receipts.

Purchase cost transactions

View the purchase cost transactions.

Purchase indirect cost

View the purchase overhead transactions.

Distribute amounts

View the accounting distributions for product receipts.

Field

Description

Invoice account

The invoice account of the vendor that will send the invoice to your organization. This account can differ from the vendor you placed the order with.

Purchase order

The purchase ID from the purchase order.

Product receipt

The identifier of the product receipt.

Date

The date that the product receipt was posted.

Terms

The delivery terms for the current product receipt.

Set up the terms of delivery in the vendor Terms of delivery form.

Mode of delivery

The delivery mode for the current product receipt.

Set up the mode of delivery in the vendor Modes of delivery form.

Company

The identifier of the legal entity for intercompany trade.

Sales order

The identifier of the intercompany sales order.

Purchase order

The purchase order that the line is generated from.

Line number

The line sequence number for the purchase order line.

Item

The item that has been delivered.

Procurement category

The category from the procurement category hierarchy. For product-based lines that are identified by a unique product number, the category is automatically derived from the product catalog. For description-based lines that are identified by a description and a category only, the category must be selected on the line.

NoteNote

The procurement category is used to group similar goods for statistical purposes. It might also govern how the transaction is posted and processed.

Description

The free-text description of the item. This is from the Text field on the purchase order. The item description is used on reports and documents.

Ordered

The purchased quantity that remains to be delivered before this product receipt is posted.

Received

The delivered quantity.

Remaining quantity

The purchased quantity that remains to be delivered after this product receipt is posted.

Unposted invoice

The quantity of the item on the product receipt that is reserved for the unposted invoice line.

Reason code

The reason for the transaction. For more information, see About financial reason codes.

Reason comment

The reason description, if one was provided.


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