Vendor transactions (form)

Article
10/09/2018

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Common > Vendors > All vendors. On the Action Pane, on the Vendor tab, click Transactions.

Use this form to view all transactions for the selected vendor. These include invoices and payments.

Tasks that use this form

Reverse a transaction

Revoke a reversed transaction

Post invoices in an invoice journal

Navigating the form

The following tables provide descriptions for the controls in this form.

Filter

Filter	Description
Show	Apply a filter to obtain information about a letter of credit, import collection transactions, or all vendor transactions.

Tabs

Tab	Description
Overview	View and change the transactions for a vendor.
General	View additional information about a transaction.
Payment	View payment information about a transaction. You can change some fields.
Promissory note	View promissory note information about a transaction. Note This tab is available only if the Promissory note configuration key is selected.
Settlement	View settlement information about a transaction.
Remittance	View the name that was specified for the location where payments are sent and the mailing address of that location. This is the mailing address that is printed on remittances and checks.
1099	View tax amounts and details to include on the 1099-G or 1099-S forms. Note (USA) This tab is available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G or Public Sector 1099S configuration key is selected.
History	View the reversal history for the transaction.
Financial dimensions	View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Buttons

Button	Description
Voucher	Open the Voucher transactions form, where you can view the ledger transactions for the selected transaction.
History	Open the Vendor settlement form, where you can view the settlement history for the selected transaction.
Paid by checks	Open the Invoices paid by check form, where you can view invoices that are paid by check.
Cash flow forecasts	Open the Cash flow forecasts form, where you can view cash flow forecast transactions.
Original document	View the original document that represents the transaction.
Open	Open the Open transactions form, where you can view open transactions that are related to the transaction.
History	View any payment holds that are associated with this vendor invoice. For more information, see (FRA) Vendor invoice payment hold history (form) (Public sector). Note This control is available only if all three of the following conditions are met: The Public Sector configuration key is selected. The French regulatory configuration subkey is selected. The Use French public sector accounting rules check box in the Budget parameters form is selected. In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.
Invoices	View promissory note invoices.
Reverse transaction	Reverse the selected transaction and related transactions. For more information, see Reverse a transaction.
Reversed tracing	Open the Reversed tracing form, where you can trace any reversed transactions for the selected transaction.
Tax 1099 transactions	Open the Tax 1099 transactions form, where you can view tax 1099 transactions for the selected transaction. Note (USA) This control is available only to legal entities whose primary address is in the United States.
Credit note	Open the Credit notes form, where you can view the details of all the corrective invoices that were posted for a vendor account. Note (ESP) This control is available only to legal entities whose primary address is in Spain.
Inquiry	Open a menu with the following item: Transactions – Create a query to view transactions in the Voucher transactions form by description, voucher, or date. Note This button is available only if the Withholding tax configuration key is selected.

Fields

Field	Description
Year closed	If this check box is selected, the transaction belongs to a period in a closed fiscal year.
Voucher	The voucher number for the related ledger transactions. The voucher number is determined by the voucher series as it is defined in the Number sequences form.
Date	The posting date of the selected transaction. This is typically the date on the invoice from the vendor. If you are working with an open vendor transaction, you can change the date.
Invoice	The invoice number that the transaction is related to.
Note ID	The promissory note identifier that corresponds to the transaction.
Sequence number	Displays 1 for the first cycle of a bill of exchange and 2 for the first redraw action. Note This field is available only if the Negotiable instrument configuration key is selected.
Status	The status of the promissory note: None Drawn Remitted Redrawn Honored Invoiced Invoice remitted
Remittance number	The unique identifier for a bank remittance file.
Amount in transaction currency	The total amount of the transaction in the specified currency.
Balance	The transaction balance of the selected transaction and other transactions that it is settled with.
Currency	The currency code for the transaction.
Bank document number	The bank document number that is associated with the letter of credit or import collection transaction.
Shipment number	The shipment number that is associated with the letter of credit or import collection transaction.
Description	The description for the current transaction. The description can be inserted automatically when invoices are posted, or you can enter it manually before updating.
Amount	The transaction amount in the accounting currency.
Transaction type	A payment, invoice, or interest note that is attached to the transaction when it is posted. The type is determined by the function that originated the transaction.
Correction	If this check box is selected, the transaction is a correction of another transaction.
Posting profile	The posting profile that is used for the transaction. A posting profile can be related to selected vendors, groups of vendors, or all vendors.
Last foreign currency revaluation adjustment date	The date of the last foreign currency revaluation for the transaction.
Last foreign currency revaluation adjustment voucher	The voucher number for the last foreign currency revaluation for the transaction.
Last foreign currency revaluation adjustment rate	The exchange rate for the last foreign currency revaluation.
Reason code	The reason code that was selected when an invoice was entered.
Reason comment	The reason description that was entered when an invoice was entered.
Approved	If this check box is selected, the transaction has been approved. The default value for payments is from the payment journal.
Approved by	The identifier of the user who approved the transaction.
Invoice payment release date	Enter a release date to put the invoice payment on hold. If you enter a date, the payment will not be generated until that date. This field is available only if the invoice is approved. To remove a payment hold, clear the entry in this field. Any user can clear the release date, regardless of which user entered it.
Release date comment	Enter a comment for the Invoice payment release date field.
Approved date	The date of approval.
Document	The number of the document, such as a check or promissory note, that generated the transaction.
Document date	The document date for the transaction. Typically this is the date of the invoice from the vendor. The due date and the cash discount date are calculated based on the document date.
Tax invoice ID - purchase	The identifier for the tax invoice that is generated when value added tax (VAT) is realized. This ID is automatically assigned when the invoice is posted. The ID uses the number sequence that is specified in the General ledger parameters form. Note (THA) This control is available only to legal entities whose primary address is in Thailand.
Reporting date	The date of 1099 reporting. Note (USA) This control is available only to legal entities whose primary address is in the United States.
1099 report number	The number of the 1099 report. Note (USA) This control is available only to legal entities whose primary address is in the United States.
1099 box	Select the box code in the 1099 form that the total amount is posted to. Note (USA) This control is available only to legal entities whose primary address is in the United States.
1099 amount	The 1099 amount to be reported. For more information, see (USA) About year-end 1099 reporting. Note (USA) This control is available only to legal entities whose primary address is in the United States.
G-10a state	The two-letter postal abbreviation of the state for which state income taxes are being withheld. Note (USA) This control is available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G configuration key is selected.
G-10b state identification number	The identification number of the state department, division, or office reported in box 10a on form 1099-G. Note (USA) This control is available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G configuration key is selected.
G-11 state income tax withheld	The amount of state tax that was withheld from the payment, as reported in box 1 on form 1099-G. Note (USA) This control is available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G configuration key is selected.
State/province	Specify the state or province for the delivery. Note (USA) This control is available only to legal entities whose primary address is in the United States.
1099 state amount	The amount for state 1099 purposes. Note (USA) This control is available only to legal entities whose primary address is in the United States.
1099 G-2 Details	If you selected G-2 in the 1099 box field, you can modify the fields in this section. For more information about these fields, review the IRS guidelines for the 1099-G form. G-3 amount is for tax year – Select this check box to enter the year that the G-2 amount applies to. G-8 trade or business income – Select this check box to indicate that the G-2 amount applies to trade or business income. Note (USA) These fields are available only to legal entities whose primary address is in the United States, and if the Public Sector 1099G configuration key is selected.
1099-S	If you selected S-2 in the 1099 box field, you can modify the fields in this section. For more information about these fields, review the IRS guidelines for the 1099-S form. The S-2 gross proceeds field is not displayed because this amount is the same as the amount in the Settled federal 1099 field. For more information, see (USA) About year-end 1099 reporting. Note (USA) These fields are available only to legal entities whose primary address is in the United States, and if the Public Sector 1099S configuration key is selected.
Discount granted	The discount amount that the vendor has offered to your organization.
Discount used	The discount amount that your organization has used.
Cash discount date	The date by which your organization must pay to qualify for the first cash discount.
Due date	The date by which your organization must pay the full amount, without the discount.
Payment reference	A reference to a specific payment.
Method of payment	Specify the method of payment that is used for this transaction.
Payment specification	The payment specification for the current method of payment. Payment specification codes are used with automatic payment transfers to select different levels of payment specifications. The codes are defined by banks. They must be included in each payment record in the payment transfer file to inform the bank of the level of payment specification for each payment. Note Contact your bank for information about how to use the various specification codes.
Invoice payment hold	Select this check box to put the vendor invoice payment on hold. For more information, see (FRA) Place or release vendor invoice payment holds (Public sector). Note This control is available only if all three of the following conditions are met: The Public Sector configuration key is selected. The French regulatory configuration subkey is selected. The Use French public sector accounting rules check box in the Budget parameters form is selected. In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.
Reason code	If you selected the Invoice payment hold check box, select the reason that the invoice payment was put on hold. Reason codes are set up in the reasons forms. For more information, see Reasons (form). Note This control is available only if all three of the following conditions are met: The Public Sector configuration key is selected. The French regulatory configuration subkey is selected. The Use French public sector accounting rules check box in the Budget parameters form is selected. In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.
Reason comment	The description of the reason code, if one was selected. This is the default comment that was entered when the reason code was created. For more information, see Reasons (form). Note This control is available only if all three of the following conditions are met: The Public Sector configuration key is selected. The French regulatory configuration subkey is selected. The Use French public sector accounting rules check box in the Budget parameters form is selected. In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.
Prepayment journal voucher	Select this control to specify that the payment is a prepayment that was made by using a prepayment journal voucher. For more information about prepayments and the prepayment journal vouchers, see About prepayments and prepayment journal vouchers.
Payment ID	The payment identifier.
Payment group code	The payment group that this invoice belongs to.
Bank account	The bank account for your legal entity that is affected by the selected transaction.
Vendor bank account	The bank account for the vendor that is affected by the selected transaction. Note If the Public sector configuration key is selected, this field is not available if the transaction type is Invoice.
Exchange rate	The currency exchange rate that applies to the transaction.
Secondary exchange rate	The exchange rate of the secondary part of the currency calculation.
Unrealized exchange rate adjustment	The unrealized foreign currency revaluation amount of this transaction.
Realized exchange rate adjustment	The realized foreign currency revaluation amount of this transaction.
Exchange rate adjustment amount	The amount of the foreign currency revaluation in the accounting currency, if invoicing was done in a foreign currency, and if a foreign currency revaluation was performed between the time of invoicing and the time of payment.
Settled amount in standard currency	The settled part of the amount in the accounting currency. This includes any foreign currency revaluations and penny differences.
Settled currency	The settled part of the transaction amount in the currency that was used for the settlement.
Last settlement voucher	The voucher number from the most recent settlement.
Last settlement voucher account number	The vendor that is associated with the most recent settlement voucher.
Last settlement voucher company	The legal entity that is associated with the most recent settlement voucher.
Last settlement	The date of the most recent settlement.
Settlement	If this check box is selected, the transaction can be settled automatically. If this check box is cleared, the transaction must be settled manually. The default entry is based on the posting profile for the transaction, but you can select or clear the check box.
Settled federal 1099	The amount that has been paid for federal 1099 purposes. Note (USA) This control is available only to legal entities whose primary address is in the United States.
Settled state 1099	The amount that has been paid for state 1099 purposes. Note (USA) This control is available only to legal entities whose primary address is in the United States.
Closed date	The date for the full settlement, if the transaction has been settled. This date corresponds to the transaction date of the final settlement. If the field is empty, the transaction has not yet been fully settled. For example, if a prepayment journal voucher that was posted on January 1 is settled against an invoice that was posted on February 1, the invoice date is displayed.
Close	The posting profile that was used when the transaction was settled.
Remittance location	The name that was specified for the location where remittances are sent.
Address	The mailing address that is printed on remittances and checks.
Reversed	If this check box is selected, the transaction was reversed.
Trace number	The trace number for the reversal transaction.
Financial dimensions	The financial dimensions that were set up in the Financial dimensions form.
Where the %1 dimension is used	The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group. Note The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.