Check layout (form) [AX 2012]

Updated: September 6, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Cash and bank management > Common > Bank accounts. On the Action Pane, click Bank account or double-click a bank account. On the Action Pane, click the Setup tab, and then click Check.

Use this form to set up the layout of checks for the bank account that you selected on the Bank accounts list page.

The following tables provide descriptions for the controls in this form.

Tab

Description

General

Enter information about the check number method, check format, and test printout format.

Setup

Select the bank and legal entity information that appears on the checks.

Codes

Select the ABC and MICR line values that apply to the check layout.

Signature

Enter information about the printing of signatures and the amount limits for signatures.

Notes

Enter text to print in the header and footer of check letters.

NoteNote

This tab is available only if French check format is selected in the Check form field.

Copies

Select options for how to print copies of payments. Copies of payments include copies of paid checks, promissory notes, and electronic payments. The copies of payments are printed as non-negotiable checks.

Button

Description

Print test

Create a test printout of the check to view and adjust the defined layout.

Company logo

Add, change, or remove the image file that is printed on the check as the legal entity’s logo.

Signature

Add, change, or remove the image files that are printed on the check as signatures.

Field

Description

Check number method

Select the method to use for generating check numbers:

  • Free – Use this method when you do not have preprinted checks. Check numbers are automatically proposed when you use checks for payment.

  • Fixed – Use this method when you have preprinted checks. Before you can use checks for payment, they must be created by clicking Check numbers on the Action Pane in the Bank accounts form.

Check form

Select a layout for the check:

  • U.S. check format – The height is 3.25 inches, or approximately 82 mm.

    NoteNote

    The U.S. check format style is designed for letter format.

  • Danish check format

  • German check format

  • UK check format

  • Spanish check format

  • Mexican check format

  • Canadian check format

  • French check format

  • U.S. payroll check format

    NoteNote

    This selection is available in Microsoft Dynamics AX 2012 R2 only and is required to print payroll checks. If this option is not selected for payroll processing, payroll checks will not be printed correctly.

Paper length

The length of the paper that you are printing the check on.

Paper length unit

The unit in which to calculate the paper size.

Check start position

The starting position on the paper where you want the check to be printed.

Example

If you want the check to start three inches down on the paper, enter 3.00 in the Check start position field and select Inch in the Unit for the start position of the check field.

Unit for the start position of the check

Select the unit in which to express the calculated starting position.

Number of slip copies

Specify whether you want one or two copies of the slip text, also known as a check stub, printed on the paper. You might print two slip texts so that you can keep one and send the other.

NoteNote

You can enter only 0, 1 or 2. If you enter a number greater than 2, only two copies will be printed. If the slip text does not fit on the page, it is printed on a new page, together with a voided check. If you print two slip texts, the slips are the same size.

Prefix

Enter the text to print in front of the amount on the check.

Example

Enter USD in this field to print “U.S. dollars USD 1000.00” on the check. Click the Print test button to print a preview of the defined check layout.

Check date format

Select the format to use for the check date. The options are as follows:

  • MMDDYYYY

  • DDMMYYYY

  • YYYYMMDD

Check date separator

Select the character to use between the day, month, and year in the check date. The options are as follows:

  • Dash (-)

  • Period (.)

  • Space ( )

Ruler

Select the ruler to display on the test printout:

  • None – No ruler will be shown on test printouts.

  • cm – The ruler will be shown in centimeters.

  • Inches – The ruler will be shown in inches.

Bank account

Select this check box to print the bank account number on the check. Define the bank account number in the Bank account number field in the Bank accounts form.

Bank name

Select this check box to print the bank name on the check. Define the bank's name in the Name field in the Bank accounts form.

Bank number

Select this check box to print the bank's registration number on the check. Define the bank's registration number in the Routing number field in the Bank accounts form.

Company name

Select this check box to print the legal entity’s name on the check. Define the legal entity’s name in the Name field in the Legal entities form.

Company logo

Select this check box to print the legal entity’s logo on the check. The legal entity’s logo is the bitmap file specified when you click Company logo.

Other currencies

Select this check box to allow for checks to be printed using currencies other than the currency that is set up for the bank account. The corresponding payment advice form does not include the invoice amount and cash discount amount in the original currency of the invoice.

NoteNote

This field is available only if Spanish check format, German check format, or Canadian check format is selected in the Check form field.

Print A code

Select this check box to print the A-code on the check.

Print B code

Select this check box to print the B-code on the check.

Print C code

Select this check box to print the C-code on the check.

A code

The routing number A-code (Federal Reserve District) to print on the check.

B code

The routing number B-code (Bank identification number) to print on the check.

C code

The routing number C-code (Bank branch routing number) to print on the check.

Print MICR line

Select this check box to print the MICR line on the check. The MICR line typically contains the bank registration number, account number, and check number. The line is printed with a special font that can be read by a computer.

NoteNote

You can include the MICR line only if the check is being printed on blank paper without preprinted information, especially watermarks.

Leading zeros

Select this check box if the MICR line should contain leading zeros.

Length of check number

The number of characters that should be entered in the MICR line for the check number.

MICR line

The MICR line is an optically read line that is printed at the bottom of the check. The line typically contains information about the bank account, check number, and control digits. The MICR line is printed in a special font: The MICR E13B. This font is installed on your computer when you install Microsoft Dynamics AX so that you can display and print the MICR line correctly. The MICR font is limited to displaying only digits and five different delimiters.

In this field, type the complete MICR line. This includes the delimiters. The check number cannot be typed, because it is unique to each check. Instead, the position is marked in the line with a special character sequence.

MICR characters:

  • 0 - 9

Special characters (delimiters):

  • A = 'A'

  • B = 'B'

  • C = 'C'

  • D = 'D'

  • Blank = Blank

The check number is marked in the MICR line with %1. This is shown as %1 in the line.

NoteNote

The formatting of the check number is specified in the Leading zeros and Length of check number fields.

Example

The MICR line on the check must appear as follows:

A1290347AB9087987B9879C9878970C00001

The check number is specified with five digits in the check number and leading zeros.

In the Check layout form, you enter:

A1290347AB9087987B9879C9878970C%1.

Print first signature

Select this check box to print a signature on the check. The signature is from the bitmap file specified when you click Signature.

First amount limit

Enter the highest amount that the signature can be stamped for.

Print second signature

Select this check box to print a second signature on the check. The signature is from the bitmap file specified when you click Signature.

Second amount limit

Enter the highest amount that the second signature can be stamped for.

Header

Enter text to print in the header of check letters. The body of the check letter will include a list of documents that are paid by the check.

NoteNote

This field is available only if French check format is selected in the Check form field.

Footer

Enter text to print in the footer of check letters.

NoteNote

This field is available only if French check format is selected in the Check form field.

Signatures

Select which signature to print on the non-negotiable check.

  • Print signatures as Void – Print the word “Void.”

  • Print signatures as Copy – Print the word “Copy.”

Watermark

Select which watermark to print on the non-negotiable check.

  • None – Do not print a watermark.

  • Print watermark as Void – Print the word “Void.”

  • Print watermark as Copy – Print the word “Copy.”

  • Print custom watermark – Print a custom watermark. If you select this option, you must also enter text in the Custom watermark field.


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