Bill of exchange journal (form) [AX 2012]

Updated: March 28, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Inquiries > Bill of exchange > Bill of exchange journal.

Use this form to view bill of exchange journal lines.

Identify the bill of exchange on the Overview tab. You can select the Show open only check box to show only bills of exchange that relate to open transactions.

When a new line is entered in a draw bill of exchange journal or a redraw bill of exchange journal, a record is inserted in the Bill of exchange journal form. If an unposted ledger journal line is deleted, any corresponding bill of exchange journal line is deleted.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview

View a list of bills of exchange. The latest status is displayed. You can view historical statuses on the Lines tab.

General

View additional information for the selected bill of exchange.

Lines

View posted journal lines for the selected bill of exchange. Click the Inquiries button for the following options:

  • Voucher – View the ledger transactions for the bill of exchange line.

  • Customer transactions – View the customer transactions for the bill of exchange line.

Button

Description

Sent

Enter the actual date when the bill of exchange was physically sent to the customer.

Close

Close an open bill of exchange for which all the transactions have been settled.

Cancel

Cancel a drawn bill of exchange.

Invoices

View the invoices for the selected bill of exchange.

Document

View the bill of exchange document.

Field

Description

Show open only

Select the check box to show only open bills of exchange.

Bill ID

The unique identifier for the bill of exchange.

Customer account

The customer account number.

Status (Overview tab)

The current status of the bill of exchange.

  • None – No bill of exchange has been drawn. The bill of exchange has not been posted.

  • Drawn – The bill of exchange has been posted in a draw bill of exchange journal.

  • Remitted – The bill of exchange document has been posted in a remittance journal.

  • Protested – A bill of exchange that was not honored by the bank has been protested in a protest bill of exchange journal.

  • Redrawn – A bill of exchange that was previously protested has been redrawn in a redraw bill of exchange journal.

  • Honored – The bill of exchange has been settled. Settlement might occur before you receive confirmation from the bank.

Due date

The due date of the transaction.

Amount

The amount of the transaction that is drawn, in the accounting currency.

Open

The open amount in the accounting currency. The amount is set to zero when the bill of exchange is settled.

Approval date

The date when the transaction is approved.

Remittance number

The identifier for the bill of exchange remittance.

Remittance date

The date when the remittance file was sent.

Bill of exchange number

The identifier of the printed bill of exchange.

Document date

The date that the bill of exchange was sent to the customer. You can click Sent to change the date.

Open

If selected, the bill of exchange is open. You can click Close to close settled transactions.

Date

The transaction date.

Voucher

The voucher number that the transaction is attached to.

Currency

The currency code for the transaction.

Amount in transaction currency

The transaction amount, in the transaction currency.

Sequence number

The sequence number for the bill of exchange. Displays 1 for the first draw bill of exchange cycle and 2 for the first redraw bill of exchange cycle.

Status (Lines tab)

The current status of the bill of exchange line.

  • None – No bill of exchange line has been drawn. The bill of exchange line has not been posted.

  • Drawn – The bill of exchange line has been posted in a draw bill of exchange journal.

  • Remitted – The bill of exchange source document line has been posted in a remittance journal.

  • Protested – A bill of exchange line that was not honored by the bank has been protested in a protest bill of exchange journal.

  • Redrawn – A bill of exchange line that was previously protested has been redrawn in a redraw bill of exchange journal.

  • Honored – The bill of exchange line has been settled. Settlement might occur before you receive confirmation from the bank.

Remittance type

The type of remittance made to the bank.

  • Discount – The remittance file includes discount amounts.

  • Collection – The remittance file is used to collect the amount that is due on the due date.

Bank account

The bank account to which a remittance has been made.

Remittance number

The unique identifier of the remittance file.

Protest cause

The reason for a protested bill of exchange.

  • None – The reason is unknown.

  • Not accepted – The customer did not accept the bill of exchange.

  • Not paid – The bank did not pay the bill of exchange, possibly because of insufficient funds.


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