Post costs (form) [AX 2012]

Updated: April 27, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Project management and accounting > Periodic > Time and material > Post costs.

–or–

Click Project management and accounting > Common > Projects > All projects. On the Action Pane, on the Manage tab, in the Process group, click Post costs.

–or–

Click Project management and accounting > Common > Projects > Project contracts. On the Action Pane, on the Maintain tab, in the Process group, click Post costs.

Use this form to transfer costs from hour, expense, and item transactions that are posted but not invoiced to Profit and loss and Balance ledger accounts.

You can transfer costs for time and material projects and internal projects only.

You can transfer hour transactions between Payroll, Profit and loss, and Balance accounts.

The form is empty until you click Select and use the Select transactions to post costs form to identify both the transactions that you want to transfer and the location that you want to transfer them to.

After you use the Select transactions to post costs form to generate a list of transactions, you can delete from the list the ones that you do not want to transfer. Select the appropriate lines and then press ALT+F9 to delete them.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview tab

View a list of the transactions that are selected for the posting of cost amounts.

General tab

View transaction details related to quantities, sales tax groups, invoice proposals, and timesheet start and end time.

Financial dimensions

View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Cost price

View details related to the cost price of the transaction, including ledger status and transactions status.

Tab

Description

Profit and loss

View total amount for the selected transactions in Profit and loss before the amounts are posted.

WIP

View total amount for the selected transactions in WIP accounts before the amounts are posted.

Payroll

View total amount for the selected transactions in payroll accounts before the amounts are posted. Accounts of type Payroll are connected with transactions of type Hour.

Ledger updates

View the accounts to be debited and credited and their offset accounts.

Button

Description

Select

Select the transactions that you want to transfer.

Print

Print the selected lines.

Post

Post all transactions in the form.

After you click the Post button, you can enter the posting date for the transactions in an intermediary form before completing the posting step.

NoteNote

(ITA) This control is available only when the legal entity's primary address is in Italy and the Transaction date reference to competence date check box is selected in the General ledger parameters form. If necessary, use the Transaction date field to enter the posting date when the company gains knowledge of the transaction.

Field

Description

Transaction type

The transaction type of the current line.

Project date

Date when the current transaction was entered.

Project ID

Project that the transaction was posted to.

Category

Category of the transaction line.

Item

The item ID for the project.

Quantity

The number of units for the selected cost line, such as the number of hours or items.

Cost price

The cost price per unit in the selected currency.

Cost amount

Amount in default currency.

Ledger status

The current placement of the transaction line in the General ledger.

Transaction ID

Identifier of the transaction.

Activity number

Activity that is defined on the transaction line.

Line property

Status that the transaction is attached to.

Transaction voucher

Voucher number in the General ledger.

Description

Text describing the transaction.

Transaction status

Status of the transaction.

Transaction origin

The source of the transaction in Microsoft Dynamics AX, such as an item journal or hour journal.

Sales currency

The current sales currency code.

Sales price

Sales price per unit calculated in the current sales currency.

Accrued revenue

Select this check box to calculate accrued revenue for the transaction.

Accrued amount

The transaction amount in the accounting currency.

Sales tax group

View the group of sales tax codes that are used for calculating purchases and sales.

Item sales tax group

View the group of sales tax codes that are used for calculating an item.

Invoice proposal

View the identifier for the invoice proposal.

Start time

Start time attached to the record.

End time

End time attached to the record.

Lot ID

Identifier of the item lot.

Packing slip

Identifier of the packing slip.

Adjustment number

View the project adjustment reference number.

Main account

View the account number to be used when posting in the General ledger.

Cost center

Cost center dimension that is attached to the current transaction line.

Department

Department dimension that is attached to the current transaction line.

Purpose

Purpose dimension that is attached to the current transaction line.

Debit

Account number for posting in the General ledger.

Hour

View the transaction amount for hours in the accounting currency.

Expense

View the transaction amount for expenses in the accounting currency.

Item

View the transaction amount for items in the accounting currency.

Total

View the total transaction amount in the accounting currency.

Hour

View the committed cost amount for hour transactions in the accounting currency.

Expense

View the committed cost amount for expense transactions in the accounting currency.

Item

View the committed cost amount for items in the accounting currency.

Total

View the total committed cost amount for transactions in the accounting currency.

Hour

View the payroll amount for transactions in the accounting currency.

Debit

The amount debited to the transaction.

Transaction type

A description of the type of the transaction, such as Project - WIP cost - Item.

Credit

The amount credited to the transaction.

Offset account transaction type

The transaction type of the transaction line. Posting to the General ledger is controlled partly by the transaction type and partly by the category.

Amount

The transaction amount in the accounting currency.

Transaction ID

The identification number of the transaction.


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