Bank accounts (form) [AX 2012]

Updated: October 17, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Cash and bank management > Common > Bank accounts. Select a bank account. On the Action Pane, click Edit.

Use this form to create and manage bank accounts.

The following tables provide descriptions for the controls in this form.

Tab

Description

Bank account

Perform actions that help you manage bank account information.

Manage payments

Manage payment information. This includes creating deposit slips, checks, and payment journals.

Set up

Complete setup tasks, such as creating layouts for checks and statements, setting up methods of payment, and creating negotiable instruments.

Tab

Description

General

Enter or view general information for the bank account.

Additional identification

Enter or view additional identifying information for the bank account.

Currency management

Enter or view currency information for the bank account. This includes the payment management information and not sufficient funds (NSF) information.

Reconciliation

Enter or view bank statement and reconciliation information for the selected bank account.

Negotiable instrument

For the selected bank account, set up fee amounts and ledger accounts for negotiable instruments. This tab is used by legal entities that use bills of exchange or promissory notes.

Address

For the selected bank account, create and manage address information.

Contact information

For the selected bank account, create and manage contact information.

Financial dimensions

View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Button

Description

Edit

Edit the selected bank account record.

Delete

Delete the selected bank account record. You cannot delete a bank account record that has been included in a transaction.

Bank account

Create a bank account record.

Account reconciliation

Open the Bank statement form, where you can work with statement information for the selected bank account.

Bank statements

Open the Methods of importing account statements form, where you can add or change the method that will be used to import a bank statement for the selected bank account.

This button is available only if the Advanced bank reconciliation check box is selected on the Reconciliation FastTab.

Bank document list

Open the Bank document list page, where you can view all bank source documents.

This button is available only if the Advanced bank reconciliation check box is selected on the Reconciliation FastTab.

Bank reconciliation

Open the Bank reconciliation journal form, where you can view reconciliation details that are related to bank accounts.

This button is available only if the Advanced bank reconciliation check box is selected on the Reconciliation FastTab.

Balance

Open the Balance form, where you can view the balance of the selected bank account.

Balance control

Open the Balance control form, where you can view the ledger accounts for the selected bank account for balance control.

Transactions

Open the Bank transactions form, where you can view the transactions for the selected bank account.

Reconciled transactions

Open the Bank transactions form, where you can view the reconciled transactions for the selected bank account.

Unreconciled transactions

Open the Bank transactions form, where you can view the unreconciled transactions for the selected bank account.

Attachments

View documents that are already attached to a selected record, or attach documents to the selected record.

Deposit slips

Open the Deposit slips form, where you can view and manage deposit slips for payments that are deposited into the bank accounts.

Remittance

Open the Remittance form, where, before an invoice due date, you can settle a customer account with a remittance to a bank account.

Customer remittances

Open the Remittance files for customers form, where you can view a list of remittance files for customers.

Vendor remittances

Open the Remittance files for vendors form, where you can view a list of remittance files for vendors.

Customer payments

Open the Payment journals list page, where you can view a list of payment journals for customers.

Vendor payments

Open the Payment journals list page, where you can view a list of payment journals for vendors.

Bill of exchanges (in the Journals group on the Manage payments tab)

Open the Draw bill of exchange journal form, where you can view the bill of exchange journals.

Checks

Open the Check form, where you can view and manage the checks that have already been created for the selected bank account.

Promissory notes (in the Related information group on the Manage payments tab)

Open the Promissory note form, where you can view and manage the promissory notes that are issued for the selected bank account.

Bill of exchange (on the Manage payments tab)

Open the Bill of exchange form, where you can view and manage the bills of exchange that are issued for the selected bank account.

Promissory notes (in the Statistics group on the Manage payments tab)

Open the Promissory note statistics form, where you can view statistics about the status of promissory notes.

Bill of exchanges (in the Statistics group on the Manage payments tab)

Open the Bills of exchange statistics form, where you can view statistics about the status of bills of exchange.

Check numbers

Open the Check layout form, where you can set up the layout of checks for the selected bank account.

Promissory note numbers

Open the Promissory note layout form, where you can set up the layout of promissory notes for the selected bank account.

Bill of exchange numbers

Open the Bill of exchange layout form, where you can set up the layout of bills of exchange for the selected bank account.

Prenotes

Open the Create prenotes form, where you can create customer or vendor prenotes for your organization’s bank.

Check

Open the Check layout form, where you can set up the layout of checks for the selected bank account.

Promissory note (on the Set up tab)

Open the Promissory note layout form, where you can set up the layout of promissory notes for the selected bank account.

Bill of exchange (on the Set up tab)

Open the Bill of exchange layout form, where you can set up the layout of bills of exchange for the selected bank account.

Bank statement

Open the Methods of importing account statements form, where you can set up the methods that are used to import a bank statement from a file into the general journal.

This button is available only when the Advanced bank reconciliation check box is selected on the Reconciliation FastTab.

Customer methods of payment

Open the Methods of payment - customers form, where you can create and maintain information about methods of payment for customers.

Vendor methods of payment

Open the Methods of payment - vendors form, where you can create and maintain information about methods of payments for vendors.

Field

Description

Routing number type

The type of routing number that is used for the bank account. This information is important and even mandatory if your legal entity makes international payments.

Bank account

The unique ID that you use to identify the bank account on printed reports and throughout the system. This is an alphanumeric string of up to 10 characters.

Routing number

The unique bank registration number that you use to identify the bank. This is an alphanumeric string of up to 10 characters that is used together with the bank account number to identify a particular bank account.

NoteNote

(USA) If your legal entity’s primary address is in the United States, enter the routing number of the bank. The length of the routing number is based on the option that is selected in the Routing number type field. For example, if you select FW in the Routing number type field, the routing number contains nine digits. If you select CP, the routing number contains six digits. If you select CH, the routing number contains four digits.

Bank account number

The bank account number that is specified by your bank. This is an alphanumeric string of up to 34 characters.

NoteNote

(USA) If your legal entity’s primary address is in the United States, enter a bank account number that contains seven to 14 digits.

Company statement name

Enter the legal entity’s name as you want it to appear on the bank statement.

NoteNote

(CAN, USA) This control is available only to legal entities whose primary address is in Canada or the United States.

Destination name

The name of the Automated Clearing House (ACH) or receiving point of an electronic funds transfer (EFT) transaction.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Name

The unique name that you use to identify the bank account on printed reports and throughout the system.

Bank groups

The bank group that applies to and additionally identifies the bank account.

Prenote required

Select this check box if the bank requires prenotes for electronic transactions.

Prenote response days

Specify the number of days that the bank requires to process a prenote. The bank must process the prenote before electronic payments will be accepted.

This field is available only if you selected the Prenote required check box. For more information, see Set up prenotes.

Active from

Enter the date when the bank account will become active and will be available for new transactions. If you do not enter a date, the bank account is immediately available for new transactions.

This field is available only if the Bank account status field is set to Active for all transactions.

Active to

Enter the date when the bank account will no longer be active for new transactions. Any existing transactions that have not yet been completed by this date, such as pending payments, will still occur as they were originally scheduled. If you do not enter a date, the bank account remains active indefinitely.

This field is available only if the Bank account status field is set to Active for all transactions.

Bank account status

Select the status to use for the bank account. For more information, see Specify when a bank account is active or inactive.

  • Active for all transactions – The bank account is active and is available for all transactions.

  • Inactive for new transactions – No new transactions can be scheduled for this bank account. Existing transactions that have not yet been completed, such as pending payments, will still occur as they were originally scheduled.

  • Inactive for all transactions – No transactions, either new or existing, can be scheduled or processed for this bank account.

Credit limit

Enter the credit limit for the bank. You must enter a negative amount in this field. You are notified if the bank balance exceeds this limit when you post a payment journal.

NoteNote

(USA) If your legal entity’s primary address is in the United States, and you set the Bank credit limit tolerance field to Warning in the Cash and bank management parameters form, you will be notified about the credit limit after the journal is posted. If you set the Bank credit limit tolerance field to Error in the Cash and bank management parameters form, you will not be able to post the journal.

CIN

The Control Internal Number (CIN) that is required for national vendor payments.

NoteNote

(ITA) This control is available only to legal entities whose primary address is in Italy.

SWIFT code

The Society for Worldwide Interbank Financial Telecommunication (SWIFT) code, also known as the bank identification code (BIC).

IBAN

The International Bank Account Number (IBAN). This field can contain a maximum of 34 alphanumeric characters.

Company ID

The bank or postal giro identifier of the legal entity.

Division

The bank or postal giro identifier of the division.

RFC number

Enter the Registro Federal de Contribuyentes (RFC) number for tax registration.

NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

Post account

Enter the Post, Telephone, and Telegraph (PTT) account number. This is used when money is transferred to a PTT bank account.

Sort code

Enter the code stated by Banks Automated Clearing System (BACS).

This code is used for electronic bank payments for BACS. The sorting code identifies the client at BACS.

ESR

The Einzahlungsschein mit Referenznummer (ESR) account number for this bank account.

This number is used to track an invoice from the creation of the invoice until the payment.

Fee ESR account number

The fee ESR account number for this bank account.

BESR ID number

The BankenEinzahlungsschein mit Referenznummer (BESR) contract number for this bank account.

Fee account

The ledger account for deposit fees.

NoteNote

(CHE) This control is available only to legal entities whose primary address is in Switzerland.

Post fee

Select this check box if a deposit fee is to be posted.

NoteNote

(CHE) This control is available only to legal entities whose primary address is in Switzerland.

Direct debit ID

The customer number of the company that is used for direct debit.

Clearing

The control code of bank.

Interbank clearing code

Select the interbank clearing code of the selected bank account.

NoteNote

(BEL) This control is available only to legal entities whose primary address is in Belgium.

Main account

The main account to which all bank account transactions are automatically posted.

Corrections, which are entered during the reconciliation of the bank account with the bank statement, are posted to the main account when the statement reconciliation is complete and posted. For more information, see Reconcile a bank account.

More currencies

Select this check box if transactions in more than one currency can be posted to the bank account. Deposit slips are generated in the currency of the bank account and also in the currency of the transaction.

Currency

The currency code for the bank account. If the More currencies check box is selected, this currency code is used for reconciliation purposes.

You can set up currency codes in the Currencies form.

Days

The time limit, in days, for a return message from the bank about payments. This value is used to calculate the date in the Deadline field in the Settle open transactions form.

Keep

Select this check box to keep the bank account number of the payment transaction if the transaction is removed from a remittance batch.

Discounting maximum

The maximum remittance for discount amount that is granted for the current bank. The amount is displayed in the Bank remittance form. (Click Cash and bank management > Inquiries > Bank remittance.)

Suffix

The suffix of the bank.

Drawer

The code of the drawer. This code is given by the bank.

Giro

Select this check box if you want information about the selected bank account to be displayed on the giro money transfer slip that is printed on customer invoices and project invoices.

NoteNote

(FIN) This field is available only to legal entities whose primary address is in Finland, and if the Giro configuration key is selected.

Bank bar code

Select this check box to print bar codes on giro money transfer slips that use this bank account.

NoteNote

(FIN) This field is available only to legal entities whose primary address is in Finland, and if the Giro configuration key is selected.

Charges group

Select the customer charges group to use for collections fees when collections personnel process an NSF payment. NSF payments are processed by using the Collections form or the Collections list page. For more information about how to set up charges for collections fees, see Set up collections.

NSF payment journal

Select a journal name that is set up for customer payments to use when collections personnel process an NSF payment. NSF payments are processed by using the Collections form or the Collections list page. For more information about how to set up journal names, see Journal names (form).

Advanced bank reconciliation

Select this check box to enable advanced reconciliation for the bank account. When you use advanced reconciliation, you can import electronic bank statement files. You then can reconcile the bank statement with the bank records for the legal entity, based on rules. For more information, see Reconciliation matching rules (form).

Use bank statements as confirmation of electronic payments

Select this check box to generate bank documents when the status of payment journal lines changes to Sent. The status will be updated to Received when the bank documents are reconciled with the bank statement.

If you do not select this check box, you will have to manually create the bank documents.

Bank name in statements

Enter the name of the bank as it appears on bank statements. You can modify this field only if the Advanced bank reconciliation check box is selected.

Allowed penny difference

Enter the maximum difference that is allowed for a bank statement line to be reconciled with a bank document line.

For example, the bank statement line has an amount of 50.00 and the bank document line has an amount of 50.04. If .05 is entered in this field, the two lines would be reconciled together during the bank reconciliation process if .02 was entered, the lines would not be matched up.

Statement format

Select the format in which the bank statement is delivered. For more information, see Bank statement format (form)

You can modify this field only if the Advanced bank reconciliation check box is selected.

Bank name in statements

Enter the name of the bank as it appears on bank statements.

You can modify this field only if the Advanced bank reconciliation check box is selected.

Reconcile after import

Select this check box to create a new reconciliation worksheet, and to reconcile the bank documents with the bank statements after bank statements are imported.

You can modify this field only if the Advanced bank reconciliation check box is selected.

Default matching rule set

Select the matching rule set that will run during bank account reconciliation. A matching rule set is a set of reconciliation matching rules that are run in sequence during the bank statement reconciliation process. For more information, see Reconciliation matching rule set (form).

You can modify this field only if the Advanced bank reconciliation check box is selected.

Matching rule for manual matching

Select the matching rule that is used to select and mark bank documents when you manually reconcile the bank statement lines in the reconciliation worksheet. A matching rule is a set of criteria that is used to filter statement lines and bank documents. For more information, see Reconciliation matching rules (form).

You can modify this field only if the Advanced bank reconciliation check box is selected.

Reversal rule for manual matching

Select the matching rule that is used to select and mark reversal bank statement lines and original bank statement lines in the reconciliation worksheet. For more information, see Reconciliation matching rule set (form).

You can modify this field only if the Advanced bank reconciliation check box is selected.

Fee journal

Select a journal for the remittance fees that are generated for bills of exchange or promissory notes. The fees are posted according to the value that is selected for this journal in the Fees posting field in the Journal names form.

Collection expenses fee

Enter the fee that is paid to the bank account every time that a remittance that is related to a bill of exchange is collected.

Discount interests fee

Enter the fee that is paid to the bank account every time that discount interest is added to bills of exchange that are represented in a remittance file.

Invoice remit fee

Enter the fee that is paid to the bank account every time that discount interest is added to promissory notes that are represented in an invoice remittance file.

Collection account

Select the main account to use for collections expense fees for bills of exchange.

Discount account

Select the main account to use for discount interest fees for bills of exchange.

Invoice remit account

Select the main account to use for invoice remittance fees for promissory notes.

Address

View the formatted information for the selected address. This is the address that will appear on a printed document. The original address record may contain information that is not included in this view, depending on the specific country/region format.

Default financial dimensions

The default financial dimensions for the main account. When you select a financial dimension value, the Where the %1 dimension is used field group displays where the dimension is used in account structures and advanced rule structures.

Where the %1 dimension is used

The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group.

NoteNote

The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.


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