Item posting (form) [AX 2012]

Updated: February 4, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Inventory management > Setup > Inventory > Item groups. Click Posting.

Use this form to set up ledger account numbers for the automatic ledger transactions that are generated for receipt and for issue transactions in the inventory.

Set up account numbers as needed on one or more of the following: Sales order, Purchase order, Inventory, Production, and Standard cost variance tabs. Each tab contains several account types, and for each account type, you must specify which account in your own chart of accounts that you want to use. If you have created an item group in the Item groups form with corresponding posting, that posting will automatically appear here with the item group as a reference.

You can use either posting profiles or posting definitions to set up the account numbers for offset accounts. Each posting profile is associated with only one offset account. Posting definitions can be associated with multiple offset accounts. For more information, see About fixed asset posting profiles and About posting definitions.

NoteNote

Only the relevant tabs appear when you click Setup, and then Item posting from the Customer groups form (Accounts receivable) or Vendor groups form (Accounts payable or Procurement and sourcing).

TipTip

We strongly recommend that you thoroughly test the actual posting in the ledger for all the combinations set up before going live.

The following tables provide descriptions for the controls in this form.

Tab

Description

Sales order

Set up ledger account numbers to post sales orders.

Purchase order

Set up ledger account numbers for purchase posting.

On the Purchasing tab in the Transaction posting definitions form you can set up posting definitions that support encumbrance accounting for purchase orders and pre-encumbrance accounting for purchase requisitions. Click General ledger > Setup > Posting > Transaction posting definitions. For more information, see Transaction posting definitions (form).

Inventory

Set up ledger account numbers to post inventory.

Production

Set up ledger account numbers for production posting.

Standard cost variance

Set up ledger account numbers for standard cost variance posting.

Field

Description

Item code

Enter an item code for each posting type on the Sales order, Purchase order, Inventory, Production, or Standard cost variance tabs.

Select one of the following options:

  • Table: The posting to an account in the general ledger only applies to a specific item number located in the Item relation field.

  • Group: The posting to an account in the general ledger only applies to a particular item group provided in the Item relation field.

  • All: Each transaction is posted for all item numbers to the same account in the general ledger.

  • Category: The posting to an account in the general ledger apply to a particular category of items provided in the Category relation field.

    TipTip

    Posting by category only apply to sales and purchase transactions.

Item relation

Enter an item number or item group.

If you select Table, you enter the specific item number for the posting. However, if you select Group in the Item code field, you should specify a particular item group in this field. If you selected All, nothing has to be specified in this field.

Category relation

Select a category relation in order to post sales or purchase transactions by categories instead of by specific items. To be able to select a category relation, Category must be selected in the Item code field.

NoteNote

To select a category relation, Category must be selected in the Item code field.

Account code

Enter an account code for each posting type on the Sales order, or Purchase order tabs.

If you select Table, only transactions of the vendor/customer account specified in the Account relation field are posted in the general ledger. If you select Group, transactions of the vendor/customer group specified in the Item relation field are posted in the ledger.

Account relation

Specify whether the transaction applies to all customers or vendors, a customer or vendor group, or a specific customer or vendor.

Sales tax group

To associate a particular tax group that has the selected posting type, select a tax group in this field.

If you leave this field blank, the posting type applies to all existing tax groups. Posting that is specified for tax groups applies only to transactions that are made for sales and purchases.

For more information about tax groups, see Sales tax groups (form).

Cost code

Enter a cost code for each posting type on the Standard cost variance tab.

If you select Table, the posting in the ledger only applies to a specific cost group located in the Cost relation field. If you select Group, the posting in the ledger only applies to a particular cost group type provided in the Cost relation field. If you decide that the posting should be All, each transaction is posted for all cost codes in the same account in the ledger.

Cost relation

If you select Table, you enter the specific cost group for the posting. However, if you select Group in the Cost code field, you should specify a particular cost group in this field. If you selected All, nothing has to be specified in this field.

Main account

Specify the account number to post the account type to.

Select one of the existing account numbers in the chart of accounts. If you have not already created an account number for use as the accounting type, you can create a new account. You create a new account in the Main account details form in General ledger.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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