Value models (form) [AX 2012]

Updated: April 28, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Fixed assets > Common > Fixed assets > Fixed assets. Select a fixed asset. On the Action Pane, click Value models.

Use this form to select which value models to assign to the selected fixed asset.

Value models track the financial value of a fixed asset over time for various purposes, such as accounting depreciation, tax depreciation, revaluation, and disposal. Each value model represents an independent financial life cycle, and each fixed asset can have several value models assigned to it.

When you assign a fixed asset group to a fixed asset, the value models for the fixed asset group are automatically assigned to the fixed asset. However, you can delete the value models from the setup of the fixed asset if no transactions have been posted for the value model.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview

View or enter basic information about the value models that are assigned to the selected fixed asset.

General

View or enter additional information about the selected value model.

Depreciation

View or enter information about the depreciation that is included in the selected value model. If the value model does not include depreciation, these fields are blank.

Depending on the setup of the value model, different fields will be displayed on the Depreciation tab. For example, if you added an alternative depreciation profile or an extraordinary depreciation profile to a value model in the Value models form, a field group is displayed when the value model is assigned to a fixed asset.

You can set up depreciation profiles, which include depreciation methods and calculation rules, in the Depreciation profiles form.

Purchase/Sale

View information about the purchase or sale of the fixed asset for the selected value model.

Financial dimensions

View or edit information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Button

Description

Transactions

Open the Fixed asset transactions form, where you can view the realized transactions for the fixed asset and value model combination that is selected.

Inquiry

Open a menu that contains the following items:

  • Balances – Open the Fixed asset balances form, where you can view the balances, which are summarized by transaction type, for all transactions that were recorded for the fixed asset and value model combination.

  • Profile – Open the Profile form, where you can view the posted and expected depreciation, according to the setup of the fixed asset.

  • Change history – Open the Fixed asset changes history form, where you can view changes that have been made to the service life, depreciation periods, expected scrap value, or sales value for the asset. For more information, see View fixed asset change history.

Functions

Open a menu that contains the following items:

  • Split fixed asset – Open the Split fixed asset form, where you can transfer part of or the complete selected fixed asset from one value model to another value model, or to another fixed asset.

  • Transfer asset to low value pool – Open the Transfer asset to low value pool form, where you can transfer an asset to a low-value pool.

    NoteNote

    (AUS) This control is available only to legal entities whose primary address is in Australia.

Forecasting

Open a menu with the following item:

  • Entry – Open the Fixed assets budget register entries form, where you can view, create, or update fixed asset budget register entries for the selected fixed asset and value model combination.

Inventory

Open a menu with the following item:

  • Inventory transactions – Open the Inventory transactions form, where you can view inventory transactions from purchase orders and the inventory journal for the fixed asset and value model combinations that are listed.

Field

Description

Value model

Select the value model to assign to the selected fixed asset. By default, value models for the fixed asset are assigned automatically based on the setup of the fixed asset group, but you can add other value models. You can also delete value models from the setup of the fixed asset if no transactions have been posted for the value model.

If separate tax transactions must be posted, a value model for tax purposes must also be assigned to each fixed asset.

Additional value models can be added for other accounting purposes, such as concern values of the fixed assets or for calculation purposes.

Status

View or select the status of the fixed asset for the selected value model.

  • Not yet acquired – The default status of the fixed asset until the first acquisition has been posted for the value model.

  • Open – The fixed asset has been acquired. For open value models, all fixed assets can be posted one time, except for fixed assets that have the Acquisition type. Those fixed assets can be posted more than one time when the Allow multiple acquisitions check box is selected in the Fixed assets parameters form.

  • Suspended – The fixed asset is not available for posting fixed asset transactions and cannot be selected in journals. This status must be selected manually.

  • Closed – The last depreciation for the fixed asset has been posted and the net book value is zero.

  • Sold – The fixed asset has been disposed of by sale, and you must create a free text invoice or manually enter a sales transaction in the journal.

  • Scrapped – The fixed asset has been disposed of by scrap, and a disposal scrap transaction has been posted in a journal.

  • Transferred to low value pool – The fixed asset has been transferred to a low-value pool.

Value models that have statuses of Suspended, Closed, Sold, or Scrapped cannot be updated with additional fixed asset transactions. However, you can manually change the status at any time and reopen the fixed asset for any kind of transaction.

You must update the fixed asset status for each value model that is assigned to the fixed asset. For example, an asset might be fully depreciated for tax purposes and closed for its tax value model, but can be open for accounting purposes because more depreciation will be posted in the future.

The status of a fixed asset is usually updated automatically. However, you can modify the status of the fixed asset.

Posting layer

Select a posting layer for fixed asset transactions for the value model. For more information, see Posting layer.

Depreciation

If this check box is selected, fixed assets can be depreciated for this fixed asset and value model combination. The default calculation is from the value model, but you can change the calculation at any time. You can also stop the calculation temporarily. For example, if the fixed asset is out for repair, you could stop the depreciation calculation during that time.

Check maximum percent

Select this check box to validate the information in the Maximum percentage field in the Fixed assets parameters form. For more information, see About reducing balance depreciation.

NoteNote

(DEU) This field is available only to legal entities whose primary address is in Germany, and if the Check maximum percentage for reducing balance check box is selected in the Fixed assets parameters form.

Depreciation profile

The primary depreciation profile that determines the calculation rules for depreciation calculations that apply to each fixed asset for this value model. The depreciation profile defines the depreciation method, depreciation period, and rounding information.

Derogatory tax model

If this check box is selected, the value model is a derogatory value model.

NoteNote

(FRA) This control is available only to legal entities whose primary address is in France.

Alternative depreciation profile

Select an alternative depreciation profile. In some countries/regions, such as Belgium, Germany, and the United States, a depreciation method exists that combines two different depreciation methods. These usually are the Straight line life remaining and Reducing balance depreciation methods. The legal entity is entitled to post the highest depreciation amount.

If you selected the Half year depreciation on additional acquisitions check box in the Fixed assets parameters form, you cannot select an alternative depreciation profile. For more information, see Alternative depreciation profile.

NoteNote

(AUT) The Half year depreciation on additional acquisitions check box is available only to legal entities whose primary address is in Austria.

Depreciation run date

The starting date for the first depreciation calculation, which is based on the placed-in-service date and depreciation convention.

Because some countries/regions might require that you set up the date for the first depreciation differently, sometimes even months before the acquisition, you can change the date.

The date that you enter remains the same when acquisition transactions are posted, even when the date differs from the depreciation run date. You should verify this date for all new fixed assets before the first depreciation.

No depreciation can be posted before a fixed asset is acquired. Therefore, if the placed-in-service date is before the date of acquisition, the first depreciation that is calculated after the acquisition will include the depreciation that was calculated between the placed-in-service date and the acquisition date.

Example

A fixed asset is acquired on December 31, 2011, and the depreciation profile is straight line quarterly. Depreciation starts on July 1, 2009 (depreciation run date), the acquisition price is 10.000, and the service life is 4 (quarters).

The depreciation that is calculated on December 31, 2011, is 5.000 (for two quarters).

Date when depreciation was last run

The date that depreciation was last posted for the fixed asset and value model combination. You can change the date.

Percentage after validation

The maximum percentage that was used when the depreciation proposal process was last completed.

NoteNote

(DEU) This field is available only to legal entities whose primary address is in Germany, if the depreciation method for the depreciation profile is Reducing balance, and if the Check maximum percentage for reducing balance check box is selected in the Fixed assets parameters form.

Service life

The service life of the fixed asset, in years. The service life can be set up for the fixed asset group, but can be adjusted on each particular fixed asset and value model combination.

Depreciation periods

The number of depreciation periods for the fixed asset. When depreciation periods are part of the setup of the depreciation calculation, they are used to calculate straight line depreciation and factor depreciation. The default service life in years for the value model can be set up for the fixed asset group, but can be changed for each fixed asset and value model combination.

The depreciation periods are calculated by using the setting in the Period frequency field in the Depreciation profiles form. If the period frequency is Quarterly, the service life of 1 is equal to four quarters in the Depreciation periods field. If the period frequency is Yearly, the service life of 4 is equal to four periods.

Depreciation periods remaining

The number of depreciation periods that are left. This number indicates the number of times that depreciation still must be calculated. For fixed assets that have not yet been depreciated, this value will be the number of depreciation periods. For fixed assets that are partly depreciated, this value will be less than the total number of depreciation periods.

Posting profile

The default posting profile that was selected in the Fixed assets parameters form. You can change the value.

Round off depreciation

The lowest amount of the depreciation that is allowed for this depreciation book.

Because depreciation is an allocation of the fixed asset value, some organizations post only rounded amounts, such as 1.100 instead of 1100.99, or 10.000 instead of 8.800.

For more information, see About round-off depreciation.

Allow net book value higher than acquisition costs

Select this check box to allow for transactions that will create a net book value that exceeds the acquisition costs.

Allow negative net book value

Select this check box to allow for transactions that will create a negative net book value for the fixed asset and value model combination.

Acquisition date

The default date when the fixed asset record was entered in the Fixed assets form. You can change the date. When the first acquisition is posted, this field is updated with the date of the actual acquisition.

Acquisition price

The acquisition price that will be used in acquisition proposals. Only fixed assets that have been set up with an acquisition price will be available in the acquisition proposal.

The acquisition price is updated every time that an acquisition or an acquisition adjustment is posted for the fixed asset and value model combination.

Acquisition method

Select how you acquired the fixed asset. The list includes the acquisition methods that were created in the Acquisition methods form. For more information, see Acquisition methods (form).

Disposal date

The date when the fixed asset was sold or scrapped.

Sales value

The selling price of a fixed asset. The field is updated when a fixed asset is sold.

Replacement date

Enter the date when you plan to replace the fixed asset. The default date is the acquisition date plus the service life of the fixed asset.

Revaluation group

Select or view the revaluation group that was created in the Revaluation groups form. This group is used to revalue fixed assets when you click Revaluation proposal in the Journal voucher form for the Fixed assets journal. The proposal creates journal lines based on the value of the asset and on the setup of the revaluation group.

NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

Type

Select or view the provision type for the fixed asset. Selecting a provision type for an asset automatically creates a provision for reserves when the asset is sold with a profit and the requirements in the Fixed assets provision types form are met.

When you click Proposals > Revenue recognition of reserves in the Journal voucher form for the Fixed assets journal, the dissolution of reserves occurs.

For more information, see About fixed asset reserves.

Method

The method that is used for depreciation.

For more information, see Depreciation methods and conventions.

Depreciation year

The value that is displayed in this field depends on the selected value model.

Period frequency

The frequency of depreciation calculations for the value model.

This field is available only when the depreciation method is any reducing balance or straight line method.

Expected scrap value

Enter the expected scrap value. This is part of the acquisition price, which is the value of the fixed asset at the end of its service life. Scrap value is not depreciated, but is considered in depreciation calculation formulas.

Placed in service

The date when the asset was placed in service, which is the posting date of the acquisition transaction. You can change this date until the first depreciation has been posted. After you place an asset in service, it is considered to be used by your organization, and depreciation is allowed from that date forward.

This date is the basis for the Depreciation run date field.

Depreciation convention

The depreciation convention for the fixed asset.

Allow depreciation when placed in service and disposal are in the same fiscal year

Select this check box to allow for depreciation amounts when an asset is put in service and disposed of in the same fiscal year.

Create depreciation adjustments with basis adjustments

Select this check box to create depreciation adjustments when the cost basis of an asset is adjusted.

Date when depreciation was last run (Extraordinary depreciation)

The date when extraordinary depreciation was last posted for the fixed asset. You can change the date.

Consumption factor

Select or view the consumption factor, which was created in the Consumption factors form. This control is available only when Consumption is selected in the Method field for the depreciation profile for the value model.

For more information, see About consumption depreciation.

Unit

Select or view the consumption unit, which was created in the Consumption units form for unit price entry and for consumption depreciation proposals.

This control is available only when Consumption is selected in the Method field for the depreciation profile for the value model.

Unit depreciation

Enter or view the cost price for one consumption unit. To calculate consumption depreciation, the unit depreciation is used for the price, and the consumption factor is the quantity.

This control is available only when Consumption is selected in the Method field for the depreciation profile for the value model.

Estimated consumption

For consumption factors that are set up as percentages, the estimated consumption is the total quantity of units, which will be allocated into depreciation periods according to the percentages that are set up for the particular consumption factor.

This control is available only when Consumption is selected in the Method field for the depreciation profile for the value model.

Posted consumption

The consumption depreciation, in units, that has been posted for the selected value model. This field has a value only if consumption depreciation has been set up for the value model and depreciation has been posted.

Vendor account

The vendor account number. This field is updated automatically when a fixed asset is acquired by using a purchase order.

Purchase order

The identifier of the purchase order that was used to acquire the fixed asset.

Invoice (Purchase account)

The identifier of the vendor invoice.

Customer account

The customer account to whom a fixed asset was sold. This field is updated automatically when a fixed asset is disposed of externally by using a free text invoice.

Invoice (Sales account)

The identifier of the free text invoice.

Default financial dimensions

The default financial dimensions for the fixed asset. When you select a financial dimension value, the Where the %1 dimension is used field group displays where the dimension is used in account structures and advanced rule structures.

Where the %1 dimension is used

The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group.

NoteNote

The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.


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