Vendors (form) [AX 2012]

Updated: December 18, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Common > Vendors > All vendors. On the All vendors list page, on the Action Pane, click Vendor to create a new vendor, or select a vendor in the list.

–or–

Click Procurement and sourcing > Common > Vendors > All vendors. On the All vendors list page, on the Action Pane, click Vendor to create a new vendor, or select a vendor in the list.

Use this form to create and manage the vendors that do business with your organization.

The following tables provide descriptions for the controls in this form.

The tabs and controls that were added to this form for the Warehouse management features in Microsoft Dynamics AX 2012 R3 are not described in this topic. For information about these features, see Warehouse management.

Tab

Description

Vendor

Create or maintain vendor information.

Procurement

Create or maintain procurement information for the selected vendor.

Invoice

Create or maintain invoice and payment information for the selected vendor.

General

View or maintain general information for the selected vendor.

Tab

Description

General

Enter or view general information about the vendor.

Addresses

Enter or view address information for the vendor.

Contact information

Enter or view contact information for the vendor.

Miscellaneous details

Enter or view credit, hold status, and related party information for the vendor.

Vendor profile

Enter or view diversity information for the vendor.

Purchasing demographics

Enter or view the currency, line of business, and contact name for the vendor. You can also enter or view whether the vendor is part of a business chain.

Invoice and delivery

Enter or view invoice defaults, delivery details, and tax information for the vendor.

Purchase order defaults

Enter or view the default location, discounts, and change management for purchase orders that are created for the vendor.

Payment

Enter or view information that is related to payments for the vendor, such as terms of payment and cash discounts.

Tax 1099

Enter or view information for reporting on tax form 1099 for the selected vendor in the United States.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Financial dimensions

View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

You can create dimension values in the Financial dimensions form.

Zakat

Enter Zakat information for vendors.
NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Button

Description

Delete

Delete the selected vendor. You cannot delete a vendor if the vendor is associated with other records, such as contacts and products.

On hold

Open the Change vendor status form, where you can change the hold status of a vendor. Select from the following options:

  • No – No holds have been placed on the vendor.

  • Invoice – No invoices can be posted for this vendor.

  • All – The vendor is on hold for all transaction types, including purchase requisitions, invoices, and payments.

  • Payment – No payments can be generated for this vendor.

  • Requisition – Only purchase requisitions can be created, but no other transactions.

  • Never – The vendor is never put on hold for inactivity.

Invoices

Open the Invoice journal form, where you can view details of all invoices from the selected vendor.

Add vendor to another legal entity

Open the Add vendor to another legal entity form, where you can set up a vendor to do business with another legal entity in your organization. You must select a vendor group, currency, and hold status for the vendor in the selected legal entity.

Contacts

Open a menu that contains the following items:

  • View contacts – Open a list of contacts for the selected vendor.

  • Add contacts – Open the Contact form, where you can create a new vendor contact.

  • Add to Microsoft Outlook contacts – Add the vendor to your personal contacts in Microsoft Outlook. Your system administrator must first set up synchronization between Microsoft Dynamics AX and Microsoft Outlook.

Bank accounts

Open the Vendor bank accounts form, where you can create and maintain vendor bank accounts. Use this information to make payments directly to a vendor bank account.

Vendor state tax IDs

Open the Vendor state tax IDs form, where you can create and maintain the state tax information for each state in the United States where you will do business with a vendor.

Summary update

Open the Default values for summary update form, where you can configure how to update vendor documents.

Certifications

Open the Certifications form, where you can enter details about any certifications held by the selected vendor.

Transactions

Open the Vendor transactions form, where you can view all transactions with the selected vendor.

Balance

Open the Vendor balance form, where you can view the summary and detailed information about the vendor balance.

Tax information

Open a menu that contains the following items:

  • Update 1099 – Add form 1099 information for the vendor.

  • Vendor settlement for 1099's – Open the Vendor settlement for 1099s form, where you can view the 1099 amount and prepare a 1099 statement for the selected vendor.

Vendor requests

Open the Vendor requests list, where you can view requests from employees and the vendor, if any requests exist.

Vendor search

Open the Vendor search criteria form, where you can search for another vendor record.

Attachments

View documents or notes related to the selected vendor record.

Taxes

Open the Manage addresses form, where you can manage tax registration numbers for vendors by their addresses.

NoteNote

This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

Purchase order

Create a new purchase order for the vendor.

Request for quotation

Create a new request for quotation (RFQ) for the vendor.

Purchase requisition

Create a new purchase requisition for the vendor.

Planned purchase orders

Create a new purchase order for planned production activities.

Agreements

Open a menu that contains the following items:

  • Trade agreements – Open the Price/discount agreement journals form, where you can create and maintain price and discount agreements with a vendor.

  • Purchase agreements – Open the Purchase agreements form, where you can create an agreement to purchase a specific quantity or value of product over time from the vendor.

Purchase orders

Open a menu that contains the following items:

  • All purchase orders – Open a list of all purchase orders for the selected vendor.

  • Purchase order confirmation – View details about a purchase order for the selected vendor.

  • Backorder purchase lines – View backorder purchase lines, follow up on missing deliveries, and view expected delivery dates for purchase orders.

Product receipt

View all posted product receipts. A journal transaction is generated when you post the product receipt based on the items that you received from your vendor.

Request for quotation journal

View all request for quotation journals for the selected vendor. A journal is created when you send an RFQ, and when you accept, reject, or return an RFQ reply.

Trade agreements

View all trade agreements with the selected vendor.

Purchase agreements

View all purchase agreements with the selected vendor.

Purchase prices

View a list of items that have been purchased from the vendor and the related purchase price.

Discounts

View, add, or update discounts for the selected vendor.

Supplementary purchase item

Open the Supplementary items form, where you can create and maintain extra items to be added to the purchase order lines when a certain quantity of an item is purchased.

Non conformances

Create and maintain a nonconformance record. A nonconformance describes an item that does not comply with predefined performance or quality standards.

Set up

Open a menu that contains the following items:

  • External item description – Create and maintain data about an item that is specific to a vendor.

  • External codes – Define and maintain external codes for different fields that are used to send and receive documents electronically through Application Integration Framework (AIF) in transactions with the selected vendor.

  • Forecast – Create and view supply forecasts for products that you purchase from the vendor.

  • Configure vendor for catalog import – Set up the vendor for importing the vendor’s product list into a catalog that employees can order products from. For more information about how to set up catalog import, see Import a catalog from a vendor.

Invoice

Open a menu that contains the following items:

  • Vendor invoice – Enter and post a new vendor invoice.

  • Invoice pool excluding posting – Enter a vendor invoice when you receive it. The invoice is not posted until a review or other task is completed.

  • Invoice journal – Create and maintain journals for transactions with the vendor.

  • Invoice register – Enter and post vendor invoices. Another worker will approve them.

  • Invoice approval journal – Review and post vendor invoices in the invoice pool.

Payment journal

Create a payment to a vendor.

Posting

Set up ledger account numbers for automatic ledger postings for vendor transactions.

Default account

Set up default accounts for a vendor, so that you can quickly and efficiently enter journal entries for vendor transactions.

Matching policy

Set up a default policy for two-way matching or three-way matching for items purchased from a vendor. For more information about matching policies, see Matching policy (form).

Price tolerances

Set up the percentage by which the invoice net unit price can exceed the purchase order net unit price and still be considered within the allowable tolerance for invoice matching differences. For more information, see Set up Accounts payable invoice matching.

Settle open transactions

View open vendor transactions, and mark them for settlement. For example, you can match unapplied payments with applicable unpaid invoices.

Closed transaction editing

View closed transactions for the selected vendor account. Closed transactions are also called settled transactions. You can also reverse a settlement.

Invoice

View invoice journals for the selected vendor.

Pending vendor invoice

View vendor invoices that have been saved and matched to product receipts, but not posted.

Payment history

View payment history information for the selected vendor.

Invoice history and matching details

View, correct, and approve Accounts payable price and quantity matching differences for posting. You can also view whether there are matching differences for invoice totals and charges.

Approval journal history and matching details

View the status of postings for purchase orders for a vendor.

Promissory note journal

View information about lines in a promissory note created for a vendor.

Promissory note statistics

View statistics about the status of a promissory note for a vendor.

Apply

Open the Apply prepayment form, where you can apply a prepayment amount to a vendor invoice.

For more information, see Apply prepayments (form).

Reverse

Open the Reverse prepayment application form, where you can reverse the full amount that was applied as a prepayment to a vendor invoice.

For more information, see Reverse prepayment application (form).

Activities

Open the Activities form, where you can create and maintain appointments and other activities related to the vendor and vendor contacts.

Business classifications

Set up business classifications for the selected vendor.

Responsibilities

Create and maintain employee responsibilities for the selected vendor.

Intercompany

Set up trading relations, action policies, and value mapping for the selected vendor.

Print management

Set up print management for the selected vendor.

Categories

Assign the vendor to procurement categories.

For more information, see Procurement categories (form).

Create case

Create and maintain a case for the selected vendor.

Cases

View case details that involve the selected vendor.

Prospect

Create a prospect record for the selected vendor.

Transaction log

View the details of all communications, financial transactions, and other activities with the selected vendor.

Knowledge articles

View information about cases and solutions for the selected vendor.

Campaign

View campaigns that include the selected vendor.

Calls

View the selected vendor’s call log.

Call list

View the call lists that include the selected vendor.

Mailings

View the mailing lists that include the selected vendor.

Period statistics

Open the Statistics form, where you can view statistics for the selected vendor, such as the number of invoices and number of payments.

Prospect

Open the Graphics setup form, where you can define a graph that displays the statistics for prospects related to the selected vendor.

Button

Description

Change name

Update the name of the vendor.

NoteNote

This control is not available if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

Change party association

Select a party from the global address book to associate the selected vendor record with.

Map

Open an online map for the selected address.

Set defaults

Open the Default address form, where you can select a new default address for the selected vendor record.

Advanced

Open the Manage addresses form, where you can create, modify, or delete an address for the selected vendor record. You can also view addresses that are no longer active for the selected record or view addresses that will be active in the future.

If you will pay the vendor by using checks, you can set up an alternative address that has a purpose of Remit-to.

Contracts

Open the Contract - vendor details form, where you can enter contract information for a vendor.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia and when the Subcontractor check box is selected.

Field

Description

Vendor account

The unique identifier for a vendor.

You can set up the identifier to be generated automatically when you create a vendor. For more information about how to set up a vendor account numbering sequence, see Accounts payable parameters (form).

Record type

Select whether the vendor is a person or an organization.

Name

The name of the vendor. This name is printed on documents that you send to the vendor, such as invoices and account statements.

Search name

The short name for the vendor. If you enter a value in this field, you use this name when you search for vendor data.

If you do not enter information in this field, the value in the Vendor account field is used in searches.

National Registry number

Enter the identification number that is used by the Icelandic government to identify individuals and organizations.
NoteNote

(ISL) This control is available only to legal entities whose primary address is in Iceland.

Group

Enter the vendor group that the vendor belongs to. You must attach a vendor group to each vendor.

When you select the vendor group, the values of some fields in the Vendor groups form are automatically copied to the vendor account. The copied values include the following:

  • Terms of payment

  • Settle period

  • Inventory posting ledger accounts that include the Sales tax group account

  • Default account setup information

For more information, see Vendor groups (form).

Address books

The address book that the selected vendor record is assigned to. You can also add the vendor record to another address book.

DUNS

Enter the Data Universal Numbering System (DUNS) number that is assigned to the selected vendor’s organization.

Language

The language that is used for all external documents that are addressed to the selected vendor, such as purchase orders.

When you create a vendor, the default language from the Accounts payable parameters form is copied to this field, but you can change the language.

Purpose

Specify how to use the selected address:

  • Invoice – The address that is used when you send invoices.

  • Delivery – The main delivery address, unless an alternative delivery address is selected at the time of delivery.

  • Alternate delivery – The delivery address that is used when an address other than the main delivery address is indicated at the time of delivery. Alternative delivery addresses are optional.

  • SWIFT – The address that is used for money transfers to foreign banks.

  • Payment – The payment address.

  • Service – The address that is used for service calls.

  • Home – The home address.

  • Other – The address that is used for a location that is not defined in this list.

  • Business – The business address.

  • Remit-to – The address that is used as the payment address when vendor checks are generated.

  • Third-party shipping address – The address that is used if the customer is billed for freight directly by the shipping carrier. This information is copied to the shipping carrier software when sales orders are processed.

  • Statement – The address that is used as the statement address when internal statements are generated.

Address

View the formatted information for the selected address. This is the address that will appear on a printed document. The original address record may contain information that is not included in this view, depending on the specific country/region format.

Purpose

View the purpose of the selected address. For example, the address may be used for deliveries only, or for deliveries and services.

Primary

View whether the address is primary. A primary address is the principal postal address for the selected party. A primary address can also be the default address for the party.

Private

View whether the address is private. If the address is marked as private, you must be assigned to the appropriate role to view the address.

Contact

Enter the name of your contact person, or select the contact person who is associated with the vendor, and whose details are entered in the Contact details form.

NoteNote

When you enter a contact person who is not listed on the Contact information FastTab, the values for the selected contact person in the Contact details form are automatically copied to the fields on this tab. If the contact person changes, and you want new values from the Contact details form to appear, you must delete the values in the fields on the Contact information FastTab before you select the new contact person.

Birth date

The birth date of the main vendor contact, which is used on the Withholding tax certification report.

NoteNote

(ITA) This control is available only to legal entities whose primary address is in Italy.

Birth place

The birthplace of the main vendor contact, which is used on the Withholding tax certification report.

NoteNote

(ITA) This control is available only to legal entities whose primary address is in Italy.

Residence foreign country/region

Select the country/region of the vendor’s residence. This is used on the Withholding tax certification report.

French Siret

Enter a siret number for the vendor. For more information, see (FRA) NAF codes and siret numbers.

NoteNote

(FRA) This control is available only to legal entities whose primary address is in France.

NAF ID

Enter a French Nomenclature des Activités Françaises (NAF code) for the vendor.

NoteNote

(FRA) This control is available only to legal entities whose primary address is in France.

Credit rating

The credit rating of the vendor. The information in this field is used only for statistical purposes.

Credit limit

The maximum amount that the organization can have as an outstanding balance for the selected vendor account. This amount is always stated in the currency of your organization.

The account balance is calculated according to the selection in the Credit rating area of the Accounts payable parameters form. If an account balance becomes larger than the credit limit that is specified here, no additional purchase orders to the selected vendor can be posted.

NoteNote

If this field is blank, or if you entered 0, a credit limit check is not performed.

Currency

The currency that is automatically entered on invoices to the selected vendor.

If you change the currency for a vendor that has open purchase orders, you can also change the currency for the existing purchase orders. If you change the currency for the existing purchase orders, any purchase orders that have posted invoices or pending invoices are skipped. The currency cannot be changed for purchase orders that have been partially invoiced.

NoteNote

You can change the currency on the invoice or purchase order header before you enter the purchase lines. Create currency codes and exchange rates in the Exchange rates form.

Vendor hold

The type of hold, if any, that applies to the vendor account.

Reason code

The reason for the vendor hold.

Vendor hold release date

Enter the date when the vendor hold will end. If you do not enter a release date, the vendor hold lasts indefinitely.

Buyer group

The buyer group that the vendor is attached to.

Use the buyer group to associate vendors with employees and items. When you create a purchase via item coverage or by estimating production, the buyer group is copied to the purchase header, if no buyer group was set up for the supplier. The buyer group is copied to planned orders and shown on reports.

Customer account

The customer account number, if the vendor is also a customer. If a customer has a credit amount because of an overpayment or a credit note, the Reimbursement periodic job transfers the amount in the customer account to the vendor account.

NoteNote

If the customer does not have a vendor account, a one-time vendor account is used to pay the customer.

ABC code

Select an ABC code, if applicable.

Bid only

Select this check box if the vendor has submitted an RFQ reply or proposals, but has not yet been approved for purchases. You can use this indicator to associate bids and other documentation with the vendor account.

One-time supplier

Select this check box if the vendor is a one-time vendor.

Locally owned

Select this check box if the vendor meets your organization’s guidelines for being a locally owned business. Collecting this data enables local businesses to have priority on certain contracts.

Small business

Select this check box if the vendor meets your organization’s guidelines for being a small business.

Woman owner

Select this check box if the vendor is owned by a woman. This field is only used for statistical purposes.

Minority owned

Select this check box if the vendor is owned by a minority group. The information in this field is only used for statistical purposes.

Owner is a service veteran

Select this check box if the vendor owner is a service veteran.

HUBZone

Select this check box if the vendor is located in a Historically Underutilized Business Zone in the United States.

Line of business

The line of business of the vendor. For example, you can enter a code to group vendors by the International Standard Industrial Classification (ISIC), for statistical purposes.

Employee responsible

Select the employee who is the main contact for the vendor.

Segment

Select the segment of business for the vendor.

Subsegment

Select the subsegment of business for the vendor.

Chain

Select the organization chain that the vendor is a part of.

Notes

Enter any additional notes about the vendor.

Invoice account

The invoice account, if any, to which the vendor is linked. The invoice account is the account to which the invoice amount is credited when you create a vendor invoice from a purchase order. If you do not enter an invoice account, the vendor account is used as the invoice account.

Use invoice accounts if you have more than one vendor with the same billing address, or if the vendor is invoiced through a third party.

Number sequence group

Enter a number sequence group for specific documents for the selected vendor. This sequence will be used instead of the default vendor number sequences that are set up in the Accounts payable parameters form.

The documents include invoice vouchers, internal invoices, packing slip vouchers, internal packing slips, credit note vouchers, and internal credit notes.

NoteNote

If this field is left blank, the purchase order number sequence is used for invoice vouchers and credit note vouchers.

Vendor price tolerance group

Select the vendor price tolerance group to use for Accounts payable invoice matching. For more information, see Set up Accounts payable invoice matching.

This field is available only if the Enable invoice matching validation field in the Accounts payable parameters form is selected.

Vendor exception group

Select an exception group if the vendor’s invoices are exempt from invoice validation rules.

Account type

The offset account type for the selected vendor.

Offset account

The offset account of the account type that you selected in the Account type field. This is the default offset account on journal lines for the selected vendor.

If this field is not available, you can select a default offset account by using the Default account setup form. On the Action Pane, on the Invoice tab, click Default account, and then select the default offset account.

Destination code

The destination code, which can be used to break deliveries into zones if, for example, the vendor delivers on different days to different parts of the country/region.

Sales tax group

Specify whether sales tax should be calculated on the invoice.

Prices include sales tax

Select this check box if the prices for the selected vendor include sales tax.

Tax exempt number

The tax exempt number of the selected vendor. Purchases from companies in other countries/regions are often reported based on tax exempt numbers.

NoteNote

For companies that are based in a country/region in the European Union, the vendor's tax exempt number must be printed on all invoices to the vendor.

Enterprise number

Enter the unique identification number that is assigned to the vendor.
NoteNote

(BEL) This control is available only to legal entities whose primary address is in Belgium.

Calculate withholding tax

Select this check box if withholding tax should be calculated for vendor payment transactions in journals.

Withholding tax group

Select the withholding tax group that applies to the vendor.

Company type

Select the type of company as 01: Legal Entity, 02: legal person, or 05: foreign vendor.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

The RFC number, CURP number, and State inscription fields are available only if you select 01: Legal Entity or 02: legal person as the company type.

RFC number

Enter the 12-character Registro Federal del Contribuyentes (RFC) number of the vendor. The first three characters represent the company name, the next six characters represent the date of company registration in YYMMDD format, and the last three characters are assigned randomly by the government.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

CURP number

Enter the 18-character Clave Única de Registro de Población (CURP) number of the vendor. The first four characters represent the individual’s name, the next six characters represent the date of birth in YYMMDD format, the next character represents the gender (M: Female or H: Male), and the next two characters represent the state where the person resides. The last five characters are assigned randomly by the tax authority.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

State inscription

Enter the state inscription number.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

Type of vendor

Select the type of vendor as 04: domestic vendor, 05: foreign vendor, or 15: domestic/global vendor.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

The Tax registration ID, Country/region code, and Nationality fields are available only if you select 05: foreign vendor as the vendor type.

Type of operation

Select the operation type as 03: professional services, 06: rent/lease, or 85: Others for the Declaración Informativa de Operaciones con Terceros (DIOT). The option that you select becomes the default selection when you create purchase transactions for the vendor.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

Tax registration ID

Enter the tax registration identifier of a foreign vendor.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

Country/region code

Select the country/region code of the foreign vendor.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

Nationality

Enter the nationality of the foreign vendor.
NoteNote

(MEX) This control is available only to legal entities whose primary address is in Mexico.

Invoice declaration

Select the invoice declaration identifier for the vendor.
NoteNote

(ISL) This control is available only to legal entities whose primary address is in Iceland.

Vendor type

Select the withholding tax vendor type, such as Blank, Domestic, Foreign, or Individual.
NoteNote

(THA) This control is available only to legal entities whose primary address is in Thailand.

Site

The site that usually receives goods from the selected vendor.

Warehouse

The warehouse that usually receives deliveries from the selected vendor. For more information, see Warehouses (form).

Charges group

Select the vendor's charges group, which determines whether charges are automatically calculated per invoice for the vendor. Examples of charges are postage, handling, C.O.D., and freight.

You can differentiate and group different types of charges for each vendor, and make the charges dependent on the vendor account, item number, or item.

For more information, see Charges groups (form) and Charges code (form).

Before you update and print a purchase order or invoice, you can check it and modify charges by using a function that is found on each purchase order/invoice. For more information, see Charges transactions (form).

Item - vendor group

The vendor group for external item descriptions.

Purchase pool

The purchase pool that purchase orders for the selected vendor are put in. Use purchase pools to group purchase orders, or for filtering and selecting.

Our account number

The account number for your organization in the records of the selected vendor.

Purchase order prices/amount

Select this check box to print prices and amounts on purchase orders.

Purchase calendar

The workday calendar of the selected vendor. The calendar is used to calculate order dates and delivery dates.

Multiline discount

The multiline discount that controls discounts across several purchase lines.

Total discount group

The price/discount group that defines a total discount for the selected vendor.

Price group

Select the vendor's price group. The group is used to calculate the vendor's purchase prices.

You can create multiple agreements per vendor, item, or a combination of the two. For more information, see Trade agreements (form).

You can, for example, create a price group that is applicable to a particular group of vendors. For items, you should indicate the price of the item in the respective price group, which may vary according to volume and date. The price agreement can be supplemented with various line discounts, which may depend on volume, date, and amount.

Changing the price group in the Vendors form or combining price and discount agreements does not automatically update the prices on various order and purchase lines.

Line discount group

The line discount group offered for purchases from the selected vendor.

Supplementary item group

The supplementary item group that is attached to the selected vendor. The supplementary item group lists extra items that are added to a purchase order when a certain quantity of an item is purchased.

Override settings

Select this check box if you want to override the change management settings for purchase orders that are created for the vendor.

To use the change order process for purchase orders, you must enable Change management for purchase orders in the Procurement and sourcing parameters form.

Activate change management

Select this check box if you want to enable the change order process for the selected vendor. You can only select this check box if you first select the Override settings check box.

Allow override of settings per purchase order

Select this check box if you want to enable the change order process per purchase order for the selected vendor. You can only select this check box if you first select the Override settings check box.

Terms of payment

The terms of payment of the vendor.

Method of payment

The method of payment that is typically used for payments to the vendor.

Payment type

The classification of the payment method. The system-defined payment types are Check, Electronic payment, Promissory note, and Other.

Payment types are set up for payment methods in the Methods of payment form. For more information, see Set up payment types for vendor methods of payment.

Payment specification

Further specification of payment handling for the chosen method of payment for the vendor.

Payment schedule

The payment schedule that will be used when you prepare vendor invoices.

Cash discount

The cash discount code, and the method, number of days, and percentage rate for a vendor.

Bank account

The vendor bank account number for payments.

Payment ID

The payment identifier that is used when you make payments.

Payment day

The payment day that applies to the selected vendor. The payment day can be set to a specific day of the week or month.

The payment day is used in the calculation of the due date. If the specified due date is later than the payment day, the specified due date is applied.

Central bank purpose code

The code that is used when reporting to a central bank. If this is required in the organization's country/region, create the code in the Payment purpose codes form.

Purpose text

The description of the purpose of the code that is selected in the Central bank purpose code field.

Report 1099

Select this check box if you want to create a 1099 report for a purchase from the vendor. If you clear this check box, 1099 data is not collected for the vendor.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

W-9 received

Select this check box if the W-9 form has been received from the vendor.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Check for W-9

Select this check box to verify that the vendor has submitted a W-9 form. If the vendor has not submitted a W-9 form, a warning message will appear when you create or update an invoice for the vendor.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Federal tax ID

The federal Taxpayer Identification Number (TIN) that is assigned to the vendor for the filing of 1099 reports. The number is reformatted automatically if you select a tax identification type other than Unknown.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Tax ID type

The type of federal TIN that is entered for the vendor.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

1099 box

The default value for the 1099 box on vendor transaction lines. For more information, see (USA) About year-end 1099 reporting.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Foreign entity indicator

Select this check box if the vendor is owned by an organization in a foreign country/region.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Second TIN

This check box is selected if the IRS has notified the vendor two times within three calendar years that the vendor provided incorrect identifying information: name, federal TIN, or combination of name and federal TIN.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Name to use on the 1099

The name to use for the vendor on 1099 reports.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

DBA

The Doing Business As (DBA) name of the vendor.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Name control

The name control from the 1099 mailing label.

CUSIP

Select this check box to indicate that the Committee on Uniform Security Identification Procedures (CUSIP) identification number applies for the debt instrument.
NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

CUSIP ID

Enter the nine-character alphanumeric CUSIP identification number to identify the debt instrument.
NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

CUSIP details

Enter the abbreviation of the stock exchange and issuer, coupon rate, and year of maturity. You can enter the CUSIP details only if the CUSIP check box is not selected. Enter the year of maturity only if the CUSIP identification number does not apply.
NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Nominee details

Enter the name of the nominee and the issuer.
NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Investor type

Select the type of investor from the following options:

  • None

  • Owner – The owner of the debt instrument

  • Nominee/broker – A broker who represents the owner of the debt instrument

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Company registration number

Enter the company registration number for the vendor company.
NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Zakat file number

Enter the Zakat file number of the vendor company.
NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Service type

Enter the service type of the vendor company.
NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Subcontractor

Select this check box if the vendor is also a subcontractor.
NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Financial dimensions

The financial dimensions that were set up in the Financial dimensions form.

Where the %1 dimension is used

The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group.

NoteNote

The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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