Accrual schemes (form) [AX 2012]

Updated: May 24, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click General ledger > Setup > Posting > Accrual schemes.

Use this form to create and manage accrual schemes. Accrual schemes help make sure that an expense or income is posted in the period in which it occurs, regardless of whether the related payment has been made or received in that period.

The following situations are examples of when accrual schemes might apply:

  • Insurance

  • Magazine and newsletter subscriptions

  • Rent

When you calculate the profit for January, for example, you should deduct only the expenses that relate to that month. If you paid expenses for February and March in January, you could set up an accrual scheme to make sure that only the January expenses are deducted in the January profit calculation.

The following tables provide descriptions for the controls in this form.

Tab

Description

General

Specify information for the selected accrual scheme, such as duration and posting rules.

Field

Description

Accrual identification

Enter the identifier for the accrual scheme.

Description of accrual scheme

Enter a description for the accrual scheme.

Debit

Enter the debit account for posting in the general ledger.

NoteNote

Ledger accounts are represented by using both a debit and a credit account, because accrued debit amounts should be posted to an asset account, and accrued credit amounts should be posted to a liability account.

Credit

Enter the credit account for posting in the general ledger.

NoteNote

Ledger accounts are represented by using both a debit and a credit account, because accrued debit amounts should be posted to an asset account, and accrued credit amounts should be posted to a liability account.

Number sequence code

Select the number sequences for the automatic allocation of voucher numbers.

NoteNote

This field is available only if you selected either Single or Multiple in the Voucher field.

Voucher

Select the voucher number method that will be used for the accrual.

  • Base – The main voucher number is used for all transactions.

  • Single – A new voucher number is used for all accrued transactions.

  • Multiple – A new voucher number is generated for each transaction date.

Description

Enter the description that will be used on the accrued transactions.

NoteNote

If you do not enter a description in this field, the description from the voucher on the journal line is used.

Posting date

Select whether the posting date will be at the beginning, middle, or end of the period.

Calendar type

Select the calendar type, which determines whether accruals will be made according to the fiscal year, the calendar year, or an allocation key.

Period frequency

Select how frequently ledger accruals will occur during the calendar or fiscal year.

NoteNote

This field is available only if the calendar type is Calendar or Fiscal.

Length

Enter the number of units of time that this accrual scheme must cover. For example, if the calendar type is Calendar, the period frequency is Yearly, and the length is 3, the accrual scheme covers three years.

NoteNote

This field is available only if the calendar type is Calendar or Fiscal.

Period key

If the calendar type is Allocation key, select a period key. Period keys distribute budget register entries in fiscal year periods, or to explode sales orders in defined periods. You can set up period keys in the Period allocation categories form.

Posting frequency

Select how frequently posting will occur during the calendar year. This field is available only when the calendar type is Calendar.

  • Day

  • Week

  • Month

  • Quarter

Value posting

Select how the amounts should be posted. If Month or Quarter is selected as the posting frequency, select one of the following options:

  • Even – All months or quarters should be debited by the same amount.

  • Scale – Each month should be debited on a weighted scale, which is the number of days in each month or quarter, based on the total number of days in the period.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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