Journal lines, Inventory count (form)

Article
10/09/2018

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Inventory management > Journals > Item counting > Counting. On the Inventory journal form, click Lines.

Use this form to make an inventory count.

When you post this type of journal, an inventory receipt or issue is posted, the inventory level and value are changed, and ledger transactions are generated. At a minimum, you must specify the following:

Date of the transaction
Item number
Quantity counted

Task that uses this form

Delete posted inventory journals

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
Overview tab	View a list of journal lines associated to a counting journal. You can also create, modify, or delete journal lines.
General tab	View or modify information about one journal line as well as information about the counting journal associated with the journal line.
Inventory dimensions	View and specify inventory dimensions for the item on the transaction line.
Financial dimension	View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Buttons

Button	Description
Validate	Verify that the journal lines contain no errors.
Post	Check for errors and post the journal line transactions.
Log	Shows the errors found during validation or posting.
Functions	To delete all the lines of the journal in a batch process, click Functions, and then click Delete journal lines.
Inventory	View information about transactions, on-hand inventory, reservations, and output orders. To define the physical and storage characteristics that appear on the Overview tab, click Inventory, and then click Dimensions display. The standard inventory dimensions setup is retrieved from the Inventory parameters form.
Create	Create journal lines.

Fields

Field	Description
Date	The date that the adjustment will be made physically. When you select the Post check box, the date of the item's inventory transaction is updated as Date of physical transaction and Date of financial transaction. You can change the date until the line is posted and changed in the inventory transaction.
Item number	Item number where the transfer should be made. Item numbers are set up in the Item form.
Configuration	Select an item configuration to specify an item with specific attributes.
Size	Specifies the size of the item.
Color	Specifies the color of the item.
Warehouse	Enter the warehouse in which you will store your items.
Batch number	Enter the batch number dimension. If you select Edit lines and Explode lines in the upper section of the Shipment form or the Receive form, you can edit the batch number for the transfer order line.
Location	Location inside a warehouse. If you select Edit lines and Explode lines in the upper section of the Shipment form or the Receive form, you can edit the location number for the transfer order line.
Pallet ID	Unique ID for the pallet (Serial Shipping Container Code).
Serial number	Serial number dimension. If you select Edit lines and Explode lines in the upper section of the Shipment form or the Receive form, you can edit the serial number for the transfer order line.
On-hand	Displays the quantity that is registered as the quantity in inventory. This number is compared to the quantity of the item counted.
Counted	Displays the quantity of the item counted. It is used only in connection with the journal type Counting.
Quantity	Specify the quantity you want to adjust. An issue is designated with a minus sign.
Worker	This field is related to the Worker field in the journal. If you completed this field in the journal and you are editing in the Counted or Quantity field, and you have not already specified a worker on the line manually, the worker identification is copied from the journal to the line. Worker identification is also entered in the Counting history form.
Journal	The number of the journal, which is allocated on the basis of the number sequence specified for the journal selected. The number sequence is set up in the Journal names, inventory form.
Line number	Identification of line.
Voucher	The voucher number that is specified for the ledger, which is the voucher number that the transaction assigns upon posting. By using the voucher number, you can trace the posting basis.
Quantity	Specify the quantity you want to adjust. An issue is designated with a minus sign.
Cost price	Specifies the cost per unit in connection with inventory receipts. The cost should be entered if it is not specified for the item number in the Item form, or if you want to change the cost manually.
Price unit	Displays the Price unit specified in the Item form. The price unit cannot be changed manually in the transfer journal, because items are always received at the same value that they were issued at transfer.
Charges on cost	Miscellaneous charges on cost are retrieved from the setup for the miscellaneous charges on the item. Miscellaneous charges cannot be changed manually in the transfer journal, because items are always received at the same value that they were issued at transfer.
Cost amount	Quantity received or issued, and the cost in the form of an amount. Alternatively, you can enter a sum directly in the field. That way, the real cost times the quantity can be controlled. The cost per unit will be recalculated if you change the cost.
Lot ID	Batch number with which the line is associated.
Dimension No.	Identification of the item's dimensions.
Counted	Specifies the quantity of the item counted. It is used only in connection with the Counting journal type.
Financial dimension	The financial dimensions that were set up in the Financial dimensions form.
Where the %1 dimension is used	The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group. Note The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.

Field

Description

Date

The date that the adjustment will be made physically. When you select the Post check box, the date of the item's inventory transaction is updated as Date of physical transaction and Date of financial transaction. You can change the date until the line is posted and changed in the inventory transaction.

Item number

Item number where the transfer should be made. Item numbers are set up in the Item form.

Configuration

Select an item configuration to specify an item with specific attributes.

Size

Specifies the size of the item.

Color

Specifies the color of the item.

Warehouse

Enter the warehouse in which you will store your items.

Batch number

Enter the batch number dimension. If you select Edit lines and Explode lines in the upper section of the Shipment form or the Receive form, you can edit the batch number for the transfer order line.

Location

Location inside a warehouse. If you select Edit lines and Explode lines in the upper section of the Shipment form or the Receive form, you can edit the location number for the transfer order line.

Pallet ID

Unique ID for the pallet (Serial Shipping Container Code).

Serial number

Serial number dimension. If you select Edit lines and Explode lines in the upper section of the Shipment form or the Receive form, you can edit the serial number for the transfer order line.

On-hand

Displays the quantity that is registered as the quantity in inventory. This number is compared to the quantity of the item counted.

Counted

Displays the quantity of the item counted. It is used only in connection with the journal type Counting.

Quantity

Specify the quantity you want to adjust. An issue is designated with a minus sign.

Worker

This field is related to the Worker field in the journal. If you completed this field in the journal and you are editing in the Counted or Quantity field, and you have not already specified a worker on the line manually, the worker identification is copied from the journal to the line. Worker identification is also entered in the Counting history form.

Journal

The number of the journal, which is allocated on the basis of the number sequence specified for the journal selected. The number sequence is set up in the Journal names, inventory form.

Line number

Identification of line.

Voucher

The voucher number that is specified for the ledger, which is the voucher number that the transaction assigns upon posting. By using the voucher number, you can trace the posting basis.

Quantity

Specify the quantity you want to adjust. An issue is designated with a minus sign.

Cost price

Specifies the cost per unit in connection with inventory receipts. The cost should be entered if it is not specified for the item number in the Item form, or if you want to change the cost manually.

Price unit

Displays the Price unit specified in the Item form.

The price unit cannot be changed manually in the transfer journal, because items are always received at the same value that they were issued at transfer.

Charges on cost

Miscellaneous charges on cost are retrieved from the setup for the miscellaneous charges on the item.

Miscellaneous charges cannot be changed manually in the transfer journal, because items are always received at the same value that they were issued at transfer.

Cost amount

Quantity received or issued, and the cost in the form of an amount. Alternatively, you can enter a sum directly in the field. That way, the real cost times the quantity can be controlled. The cost per unit will be recalculated if you change the cost.

Lot ID

Batch number with which the line is associated.

Dimension No.

Identification of the item's dimensions.

Counted

Specifies the quantity of the item counted. It is used only in connection with the Counting journal type.

Financial dimension

The financial dimensions that were set up in the Financial dimensions form.

Where the %1 dimension is used

The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group.

Note

The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.