Methods of payment - vendors (form) [AX 2012]

Updated: November 19, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Setup > Payment > Methods of payment.

Use this form to create and maintain information about methods of payment for vendors.

You can assign a default method of payment to each vendor in the Vendors form. This method of payment appears on invoice lines for the vendor, but you can change the method of payment before the invoice is posted or during the payment process.

The following tables provide descriptions for the controls in this form.

Tab

Description

General

Create and view the methods of payment.

File formats

Set up the file format and invoice update parameters for the selected method of payment.

NoteNote

If a format list is empty, position the cursor in the list and then click Setup. In the File formats for methods of payment form, move the required formats from the Available list to the Selected list.

Payment control

Select payment control validations for the selected method of payment, if you want to use payment control validation. You can select one or more of the validations that are offered. The validation is performed in journals during posting.

Payment attributes

Select the payment attributes to apply to the selected method of payment.

Button

Description

Payment specification

Open the Payment specification form, where you can create and view payment specification codes for the selected method of payment. These codes are included on each payment line in automatic payment transfer files.

Payment fee setup

Open the Payment fee setup form, where you can set up payment fees for the selected method of payment.

Remittance files for vendors

Open the Remittance files for vendors form, where you can view the list of the remittance files for vendors.

File analyze

Open a form where you can analyze the contents of a payment file.

Setup

Open the File formats for methods of payment form, where you can select the appropriate file formats to make available for methods of payment.

Bank accounts

Define the dimension numbers for the selected method of payment. You can also define a bank account for the method of payment.

NoteNote

(NOR) This control is available only to legal entities whose primary address is in Norway.

Field

Description

Method of payment

Enter a unique identifier for the method of payment, such as BANK for the method for bank payments to vendors.

Period

Select the method by which invoices are summed in the automatic payment proposal period:

  • Invoice – Create one payment transfer for each invoice. This is the default value for this field.

  • Date – Combine all invoices that have the same due date.

  • Week – Combine all invoices that have a due date in the same week.

  • Total – Combine all invoices from a vendor in the same payment.

Description

Enter a short description of the payment method.

Grace period

Enter the number of days that are added to the cash discount date or the due date to define the broadest period of time in which a cash discount can be obtained.

Payment status

Select the payment status that is required to post a payment by using this method of payment.

Payment type

Select a classification for the method of payment:

  • Other – The method of payment is not one of the other choices or is not yet assigned. This is the default value.

  • Check – The method of payment is a check. For more information, see Generate and print vendor checks.

  • Electronic payment – The method of payment is electronic, such as electronic funds transfer (EFT). When this payment type is used, the system performs bank validations that are skipped if you use other payment types. For more information, see About payment types.

  • Promissory note – The method of payment is a promissory note. For more information, see Set up promissory notes.

Allow copies of payments:

Select this check box to let users print non-negotiable copies of payments for the selected method of payment. Users might have to print copies of payments to resolve payment disputes, or to let vendors know which invoices were paid on a particular date.

Last file No.

Enter or view the number of the last file that was sent.

Today

Enter or view the number of the last file that was sent on the system date, which is usually today’s date.

Date

The date of the last count of file numbers.

Account type

Select the account type that specifies the type of account that a transaction that has the selected method of payment is applied to. This is typically the Bank account type.

Payment account

Select the payment account for the selected account type.

Bridging posting

Select this check box if payments that use the selected method of payment are first posted to a temporary ledger account and are later transferred to another ledger account.

Postdated check clearing posting

Select this check box to indicate that the method of payment is for postdated checks. The postdated check amount is posted to the clearing account that is selected in the Clearing account for issued checks field in the General ledger parameters form.

Bridging account

Select the account for bridging transactions. This account is used if you selected the Bridging posting check box.

After you post a payment journal that contains a payment that has a method of payment that is defined for bridging posting, follow these steps:

  1. Create a general journal and then click Lines.

  2. Click Functions > Select bridged transactions.

  3. Select the relevant bridged transaction.

  4. Click Accept to create the general journal line that transfers the transaction from the bridging account to the permanent ledger account, and then post the journal line.

Bank transaction type

Select the transaction type for the bank account.

NoteNote

This field is available only if the Bank account type is selected.

Type of draft

Select the type of draft for bills of exchange:

  • No draft – No draft is created.

  • Bill with no acceptance – The bill of exchange can be included directly in a bank remittance. The bill is not printed and you agree to pay without an acceptance step.

  • Bill with acceptance – You accept the bill of exchange from the vendor and include a remittance. The bill can be printed and sent from the vendor together with an invoice or an account statement. When you receive the draft, enter the acceptance date or approval date.

  • Promissory note – You promise to pay the vendor on a specified date. You do not receive a bill of exchange from the vendor, and you agree to pay without an acceptance step.

  • Bill of exchange with bank acceptance – A bill of exchange can be included directly in a bank remittance. The bill is not printed, and the bank is responsible for paying the bill to the vendor.

NoteNote

(ITA) The type of draft is represented as a single character in the Intrastat ASCII file as A: Bill of Exchange, B: Promissory note, and X: Other methods of payment. This condition applies only to legal entities whose primary address is in Italy.

Export format

The file format for exporting payments.

Return format

The file format for replying to an export file, if the bank supports an electronic reply to the export file.

Remittance format

The file format for remittances to a specific bank.

Format for file analyzing

The format to use when you analyze an export file by using the File analyze button.

Create and post draw journal automatically when posting invoices

Select this check box if the selected method of payment allows for draw promissory note journal lines to be posted automatically when an invoice is posted for a purchase order.

Run export script

If you selected the Create and post draw journal automatically when posting invoices check box, select this check box to run an export script when invoicing.

Journal name

Select the journal name to use for the automatic posting of payment lines that use this method of payment.


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