Journal voucher - Fixed assets (form) [AX 2012]

Updated: February 25, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Fixed assets > Journals > Fixed assets. Select or create a fixed asset journal and then click Lines.

Use this form to create and post fixed asset transaction lines. You can create many lines at the same time by creating proposals, retrieving transactions, or generating accruals. You can also modify the lines before you post them.

You can post a line for a derived value model that is associated with a value model that has the same posting layer as the journal, even if the derived value model has a different posting layer. For this line, enter the name of the derived value model and the amount on the Value models tab.

The following tables provide descriptions for the controls in this form. 
NoteNote

This form may contain workflow buttons. For more information about workflow buttons, see Workflow actions.

Tab

Description

Overview

Create and view the fixed asset transaction lines.

The transaction type, fixed asset account, and value model are used to determine the posting profile and the ledger account for the transaction.

General

Enter or view additional information about the journal line that is selected on the Overview tab.

Value models

Select the derived value model, if one has been set up for the value model that is indicated on the General tab, and then enter the amount in the transaction currency.

Depreciation books

Select the depreciation book, if one has been set up, and enter an amount in the transaction currency.

History

View the history of the journal line that is selected on the Overview tab.

Zakat

View or modify Zakat information for fixed assets.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Button

Description

Post

Open a menu that contains the following items:

  • Post – Post the journal lines. If an error exists, no lines are posted and a message is displayed.

  • Post and transfer – Post lines that do not have errors and transfer lines that have errors to a new journal.

NoteNote

If you try to post a line that causes the net book value of the value model to be higher than the sum of all acquisition and acquisition adjustment transactions, a message is displayed. However, a message is not displayed for the acquisition and acquisition adjustment transaction types.

Validate

Select Validate or Validate voucher only to verify that the selected journal lines are ready for posting.

Financial dimensions

Open a menu with options to open a form where you can select financial dimensions for the main account, offset account, or, if it is necessary, a payment fee account. The menu options that are available depend on the form that you are currently working with.

Functions

Open a menu that contains the following items:

  • Delete journal lines – Delete all lines in the journal.

  • Journal descriptions – Create default descriptions for the journal.

  • Retrieve fixed asset transactions – Select which transactions to move to the journal

  • Transfer budget – Open the Create budget transfer form, in which you can transfer a budget amount from one financial dimension value to another.

Proposals

Open a menu with the following items, which you can use to create various kinds of journal lines that have a status of Open for the following fixed asset transactions:

  • Acquisition proposal – Create journal lines for a fixed asset or fixed asset group.

  • Acquisition adjustment proposal – Create journal lines to create an adjustment for the fixed asset or fixed asset group.

  • Depreciation proposal – Create journal lines for the periodic depreciation of eligible fixed assets.

  • Consumption depreciation – Create depreciation lines for fixed asset value models.

  • Revaluation proposal – Create revaluation lines for fixed asset value models that are attached to a revaluation group.

  • Revenue recognition of reserves – Create journal lines for recognizing revenue and dissolving reserves that were created when fixed assets were sold for a profit.

  • Extraordinary depreciation proposal – Create extraordinary depreciation lines for fixed asset value models or depreciation books that have an extraordinary depreciation profile.

You can modify the default transaction description and you can modify or delete the lines that are created from proposals.

Inquiries

Make various inquiries that depend on the posting status of the selected invoice line.

  • Before you post the line, click Balance control to view the balances of each bank account.

  • After you post the line, click Voucher to view the resulting transactions.

  • Click Budget check errors or warnings to open the Budget check errors or warnings form, in which you can view the result of a budget check.

Print

Print reports about the journal lines.

Field

Description

(Balance) Journal

The balance for the journal.

(Balance) Per voucher

The balance for the selected journal line.

(Total debit) Journal

The total debit amount for the journal.

(Total debit) Per voucher

The debit amount for the selected journal line.

(Total credit) Journal

The total credit amount for the journal.

(Total credit) Per voucher

The credit amount for the selected journal line.

(Budget check results)

Per voucher

Budget checking is available when budget control is turned on and accounting journals are enabled for budget control. The icons that are displayed identify the result of budget checking. A red X indicates that the budget check failed, a yellow triangle indicates that the budget check passed with warnings, and a green check mark indicates that the budget check passed. For more information, see About budget control.

Date

View or enter the posting date. If you change the date, the new date is displayed for each line that is created.

If you cannot post because of a problem with a date, you can verify that an open period exists in the Fiscal calendars form for the fiscal calendar that is used with the transaction. For more information, see Key tasks: Fiscal calendars, fiscal years, and periods.

NoteNote

If the Accept duplicates option is not selected in the Check for voucher used field in the General ledger parameters form, and a voucher contains more than one line, when you change the date on one line, that date is the posting date for all the lines of the voucher.

If the New voucher field in the Journal names form is set to Manual or One voucher number only, and the Check for voucher used field in the General ledger parameters form is set to Accept duplicates, you can use the same voucher number on different transaction dates.

Transaction date

The posting date when the legal entity is notified of the transaction.

NoteNote

(ITA) This control is available only to legal entities whose primary address is in Italy, and if the Transaction date reference to competence date check box is selected in the General ledger parameters form.

Transaction type

Enter or view the type of transaction for the fixed asset transaction.

For more information, see the following topics:

Account

Enter or view the fixed asset number.

Value model

Select or view a value model for the fixed asset. Only value models that might apply to the asset are displayed. For example, value models that have a status of Sold or Scrapped are not available for additional transactions.

Only value models that are set up for the posting layer of the journal are available. For example, if the journal is set up for taxes, only value models that are set up for taxes are available.

Description

Enter a description for the transaction. When you specify an offset account, the same description is used if no other offset description is specified. You can also select a journal description that was created in the Journal descriptions form.

Debit

Enter the debit amount in the default currency.

Credit

Enter the credit amount in the default currency.

Offset account type

Select the offset account type.

Offset account

Enter or view the account for the current offset account type.

NoteNote

You can set up a default offset account in the Main accounts - chart of accounts: %1 form to be displayed in this field. You can also set up a default offset account in the Offset account field in the Vendors form, if the Offset account type is Vendor.

Account name

The name of the account for the selected journal.

Offset account name

The name of the offset account for the selected journal.

Release date

To put the transaction on hold until a specific date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

NoteNote

You can clear this field to remove the hold.

Voucher

The voucher number for the transaction. You can set up voucher series in the Number sequences form.

Currency

When you are posting in a currency other than the default currency, specify the currency that you are using.

Exchange rate

The currency exchange rate that applies to the transaction. The default rate is set up in the Currency exchange rates form, but you can change it.

The exchange rate is expressed as the number of units of the foreign (non-accounting) currency that is indicated in the Quotation unit field in the Currency exchange rates form.

Company accounts

The identifier for another legal entity, if this is an intercompany transaction.

Offset company accounts

Enter the identifier for the legal entity for the offset transaction.

Offset-transaction text

If a description other than the description that is entered in the Description field should be used, enter it here.

Reason code

Select the reason for the transaction.

NoteNote

The reason code requirements that are set up in the Fixed assets parameters form determine whether a reason is required.

For more information, see About financial reason codes.

Reason comment

Enter a reason description.

If you select a reason code before you enter a reason comment, the default comment that is set up for the reason code is displayed. You can change the comment.

Consumption units

The quantity the of consumption units that are set up for consumption depreciation.

Cross rate

The cross rate for the two exchange rates.

Calculation method

The basis for the calculation of the cross rate.

Value model

The identifier of the derived value model.

Amount in transaction currency

The amount in the transaction currency for the derived value model.

Depreciation book

The identifier of the derived depreciation book.

Amount in transaction currency

The amount in the transaction currency for the derived depreciation book.

Reported as ready by

The user who reported the journal as ready.

Approved by

The user who approved the journal

Rejected by

The user who rejected the journal.

Posted on

The posting date of the final journal entry.

Errors detected

The error messages that relate to the transaction, if any.

Transferred on

The transfer date for the transaction.

Transferred by

The user who transferred the voucher.

Transferred to journal

The number of the journal that the transaction was transferred to.

File generated on

The date that the payment file was generated.

Zakat sales type

Select a Zakat sales type:

  • Sales – Select for a purchase order that is raised for a non-project.

  • Projects – Select for a purchase order that is raised for a project.

  • Other – Select for a purchase order that is raised for any other Zakat sales type.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Project ID

Select the project ID of the transaction. This field is available only if you select Projects in the Zakat sales type field.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Sales order

Select the sales order. This field is available only if you select Sales in the Zakat sales type field.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Subcontractor

Select a subcontractor for the Zakat transaction. This field is available only if you select Sales or Projects in the Zakat sales type field.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Contract number

Select a contract number.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Asset group

Select a Zakat asset group.

NoteNote

(SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.


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