Customer transactions (form) [AX 2012]

Updated: June 13, 2016

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Common > Customers > All customers. Select a customer account. On the Action Pane, click Transactions.

Use this form to view customer transactions, such as invoice, payment, interest, collection letter, letter of credit, import collection, and foreign currency revaluation transactions.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview

View the transactions for the customer.

General

View and modify information about the selected transaction.

Payment

View payment information for the selected transaction.

Bill of exchange

View bill of exchange information for the selected transaction.

NoteNote

This tab is available only if the Bill of exchange configuration key is selected.

Settlement

View settlement information about the selected transaction.

Collections

View collections status, interest, and collection letter information about the selected transaction.

History

View the reversal history for the selected transaction.

Financial dimensions

View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Button

Description

Voucher

Open the Voucher transactions form, where you can view the ledger transactions for the customer transaction.

History

Open the Customer settlement form, where you can view the settlement history for the transaction.

Payment management

Open a menu that contains the following items:

  • Current – Open the Payment transactions form, where you can view current payment information about the transaction.

  • History – Open the History on payment form, where you can view historical payment information about the transaction.

Cash flow forecasts

Open the Cash flow forecasts form, where you can view cash flow forecast transactions.

Original document

View the source document for the transaction.

Cancel payment

Cancel the selected payment.

Open

Open the Open transactions form, where you can view open transactions that are related to the selected transaction.

Bill of exchange

Open the Invoices form, where you can view invoices for the selected bill of exchange.

Reverse transaction

Reverse the selected transaction and related transactions.

Reversed tracing

Open the Reversed tracing form, where you can view any reversed transactions for the selected transaction.

Credit note

Open the Credit note form, where you can view details of all the corrective invoices that are posted for a customer account.
NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

NSF payment

Process the selected payment as a not sufficient funds (NSF) payment. This reverses the settlement, reverses the payment transaction, cancels the deposit slip entry, and creates a charges fee transaction for the customer. For more information, see Key tasks: Collections.

Field

Description

Show open only

Select this check box to show only open transactions.

Show

Select one of the filter settings:

  • All – Display all transactions.

  • Letter of credit – Display only letter of credit transactions.

  • Import collection – Display only import collection transactions.

The default selection is All.

This field is available only if the Enable import letter of credit or Enable export letter of credit check box is selected in the General ledger parameters form.

Voucher

The voucher number for the related ledger transaction. The voucher number is determined by the voucher series as it is defined in the Number sequences form.

Transaction type

The type of transaction, such as a sales order, payment, invoice, or interest note, that is attached to the transaction when it is posted. This is determined by the function that generated the transaction.

Date

The date of the current transaction.

Invoice

The invoice number that the transaction is related to.

Billing classification

The billing classification that was assigned to the invoice when it was created.

NoteNote

This control is available only if the Public Sector configuration key is selected.

Bill ID

The bill of exchange identifier that corresponds to the transaction.

Sequence number

Displays 1 for the first cycle of a bill of exchange and 2 for the first redraw action.

NoteNote

This field is available only if the Negotiable instrument configuration key is selected.

Status

The status of the bill of exchange:

  • None

  • Drawn

  • Remitted

  • Protested

  • Redrawn

  • Honored

Remittance number

The unique identifier for a bank remittance file.

Amount in transaction currency

The total amount of the transaction, in the specified currency.

Balance

The customer account balance because of the transaction, in the transaction currency.

Currency

The currency code for the transaction currency.

Bank document number

The bank document number for the letter of credit.

This field is available only if the Enable import letter of credit or Enable export letter of credit check box is selected in the General ledger parameters form.

Shipment number

The shipment number for the letter of credit.

This field is available only if the Enable import letter of credit or Enable export letter of credit check box is selected in the General ledger parameters form.

Description

The description for the current transaction. The description can be inserted automatically when invoices are posted, or you can enter it manually.

Amount

The transaction amount, in the accounting currency.

Balance

The customer account balance because of the transaction, in the accounting currency.

Correction

If this check box is selected, the transaction is a correction of another transaction.

Posting profile

The posting profile that is used for the transaction.

A posting profile can be related to selected customers, groups of customers, or all customers.

Last foreign currency revaluation adjustment date

The date of the most recent foreign currency revaluation adjustment for the transaction.

Last foreign currency revaluation adjustment voucher

The voucher number for the most recent foreign currency revaluation adjustment for the transaction.

Last foreign currency revaluation adjustment rate

The exchange rate from the most recent foreign currency revaluation adjustment for the transaction.

Approved by

The identifier of the user who approved the transaction.

Approved

If this check box is selected, the transaction has been approved. The default value for payments comes from the payment journal.

Document

The number of the document, such as a bill of exchange, that generated the transaction.

Document date

The document date for the transaction.

Invoice

The invoice number that is related to the transaction.

Order account

The order account number that is related to the transaction.

Reason code

The reason code that was selected when the transaction was canceled or reversed.

Reason comment

The reason description that was entered when the transaction was canceled or reversed.

Discount granted

The discount amount that you offered to the customer.

Discount used

The discount amount that the customer has used.

Cash discount date

The date by which the customer must pay to qualify for the first cash discount.

Due date

The date by which the customer must pay the full amount, without the discount.

Deadline

The deadline by which you must receive confirmation from the bank that the customer payment is paid, for the customer to be eligible for the discount.

Method of payment

The payment method that was used for this customer transaction.

Payment specification

The payment specification for the current method of payment.

Payment specification codes are used with automatic payment transfers to select different levels of payment specifications. The codes are defined by banks. They must be included in each payment record in the payment transfer file to inform the bank of the level of payment specification for each payment.

NoteNote

Contact your bank for information about how to use the various specification codes.

Payment reference

A reference to a specific payment.

Payment

The terms of payment that were used for this transaction.

Prepayment journal voucher

Select this control to specify that the payment is a prepayment that was made by using a prepayment journal voucher. For more information about prepayments and the prepayment journal vouchers, see About prepayments and prepayment journal vouchers.

Payment ID

The payment identifier that is used when a payment is made.

Payment step identification

The payment step that is currently associated with this transaction.

NoteNote

This field is available only if the Payment management configuration key is selected.

Previous payment step ID

The payment step that was associated with this transaction before it reached the current payment step.

NoteNote

This field is available only if the Payment management configuration key is selected.

Reporting batch

The reporting batch that is used for payment management reports.

NoteNote

This field is available only if the Payment management configuration key is selected.

Company

The bank account for your legal entity that is affected by the selected transaction.

Customer

The bank account for the customer who is affected by the selected transaction.

Currency

The currency code for the transaction.

Amount in transaction currency

The amount of the transaction, in the currency that is selected for the transaction.

Amount

The amount of the transaction, in the accounting currency.

Exchange rate

The currency exchange rate that applies to the transaction.

Secondary exchange rate

The exchange rate of the secondary part of the currency calculation.

Unrealized exchange rate adjustment

The unrealized foreign currency revaluation adjustment amount of this transaction.

Realized exchange rate adjustment

The realized foreign currency revaluation adjustment amount of this transaction.

Exchange rate adjustment amount

The amount of the foreign currency revaluation adjustment, in the accounting currency. An amount is shown only if the invoice was posted in a foreign currency, and if a foreign currency revaluation adjustment was made between the time of invoicing and the time of payment.

Settled currency

The settled part of the transaction amount, in the currency that was used for the settlement.

Amount settled

The settled part of the amount, in the accounting currency. This includes any foreign currency revaluation adjustments and penny differences.

Last settlement voucher

The voucher number from the most recent settlement.

Last settlement voucher account number

The customer who is associated with the most recent settlement voucher.

Last settlement voucher company

The legal entity that is associated with the most recent settlement voucher.

Last settlement

The date of the most recent settlement.

Settlement

If this check box is selected, the transaction can be settled automatically. If this check box is cleared, the transaction must be settled manually.

The default entry is based on the posting profile for the transaction, but you can select or clear the check box, if you have to.

Closed date

The date for the full settlement, if the transaction has been settled. This date corresponds to the transaction date of the final payment. If this field is empty, the transaction has not yet been fully settled.

For example, if a prepayment that was posted on January 1 is settled against an invoice that was posted on February 1, the invoice date is displayed.

Close

The posting profile that was used when closing the transaction.

Interest calculation

If this check box is selected, interest can be calculated for the transaction.

Interest note

The interest note number for the transaction.

Date

The transaction date for the interest note.

Interest date

The date of the most recent interest calculation for the transaction.

Collection letter

If this check box is selected, a collection letter can be printed for this customer transaction.

Collection letter

The collection letter number for the transaction.

Collection letter code

The collection letter code that is included on the collection letter for the transaction.

Date

The transaction date for the collection letter.

Valid collection letter code

The collection letter code to use for the next collection letter for the transaction.

You can select a collection letter code only if you are working with an open customer transaction.

NoteNote

This field is not available if there are multiple open transaction lines on the Open transactions form.

For more information, see Valid collection letter code.

Collections status

The status of the transaction in the collections process. For more information, see Collections (form).

Reason code

The reason code for the current collections status. The reason code is selected when the collections status is changed in the Collections form.

Reason comment

The reason comment for the current collections status. The reason comment is entered when the collections status is changed in the Collections form.

Reversed

This check box is selected if the transaction was reversed.

Trace number

The trace number for the reversal transaction.

Financial dimensions

The financial dimensions that were set up in the Financial dimensions form.

Where the %1 dimension is used

The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group.

NoteNote

The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.


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