Security recommendations for using alerts [AX 2012]

Updated: May 2, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Email messages, and the forms and tables that support them, often contain sensitive data. Therefore, in general, access to these forms and tables should be restricted.

Only administrators should have access to the forms and tables at the following locations:

  • Click System administration > Setup > System > E-mail parameters.

  • Click System administration > Periodic > E-mail processing > Retry schedule.

  • Click System administration > Periodic > E-mail processing > E-mail sending status.

You must avoid situations where email messages that are processed by the email batch server are sent to email accounts that are not secure company accounts. Users’ email accounts can be specified in the E-mail field in the Options form. We recommend that only administrators have access to this field. To open the Options form, on the File menu, click Tools, and then select Options.

Access to the computer that is running Application Object Server (AOS) must be restricted correctly to prevent users from tampering with the system date. Changes to the system date cause corruption of the retry schedule.

A system-wide size limit must be specified for email attachments. Otherwise, attachments of any size are accepted, and any large file that is passed to the SMTP can slow the system. A slow system can cause denial of service to other users.

  1. Click System administration > Setup > System > E-mail parameters.

  2. Under E-Mail settings, in the Attachment size limit (MB) field, enter a size limit.

You must specify a system location that email attachments and embedded email data can originate from. Attachments from other locations are restricted.


The location that is specified should not be on the client computer. The location should always be on the server or on a share.

  1. Click System administration > Setup > System > E-mail parameters.

  2. In the Allow embedded data and attached files from field, enter a path.

  3. Click Close to save the settings.

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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