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Create a Managed Folder Mailbox Policy

Exchange 2010

Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2011-03-19

Managed folder mailbox policies are used to create logical groupings of managed folders. When a managed folder mailbox policy is applied to users' mailboxes, all the managed folders that are linked to the policy are deployed in a single operation.

You can create as many managed folder mailbox policies as you want. You can also add as many managed folders to each policy as you want, but each user mailbox can have only one managed folder mailbox policy.

If your organization has existing managed folders (including their corresponding managed content settings), you can add them to the managed folder mailbox policy as you create it. You can also add or remove managed folders from a managed folder mailbox policy any time after the policy is created.

Managed custom folders are a premium feature of messaging records management (MRM). Mailboxes with policies that include managed custom folders require an Exchange Server Enterprise client access license (CAL). Managed default folders require only an Exchange Server Standard CAL.

Be cautious when using the managed default folder named Entire Mailbox. Managed content settings that are applied to the Entire Mailbox folder control every folder in the mailbox except:

  • Managed custom folders (and their subfolders)

  • Managed default folders (and their subfolders)

A managed default folder is a default folder in the mailbox (such as Inbox, Calendar, or Contacts) that is linked to a managed folder mailbox policy. If a default folder in the mailbox is not linked to a managed folder mailbox policy, then the “entire mailbox” policy will apply to that default folder.

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.

In Exchange 2010 SP1, you can't use the Exchange Management Console (EMC) to create a managed folder mailbox policy.

This example creates the managed folder mailbox policy MyManagedFolderMailboxPolicy and links the Inbox managed default folder and Business Critical managed customer folder to the policy.

New-ManagedFolderMailboxPolicy -Name "MyManagedFolderMailboxPolicy" -ManagedFolderLinks Inbox, 'Business Critical'

For detailed syntax and parameter information, see New-ManagedFolderMailboxPolicy.

After you create a managed folder mailbox policy, you may also want to:

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