How to Grant a User Access to a Folder in Another User's Mailbox

This type of access is granted by Outlook users instead of by administrators. For example, in the case shown in the following figure, User B uses Outlook to grant User A access to User B's Calendar folder.

User A accesses a folder in User B's mailbox without having to log on to User B's mailbox

To delegate permissionto a user to access one of the default folders in another user's mailbox, perform the following procedure.

Procedure

To grant a user access to a folder in another user's mailbox

1. In Outlook, open the Permissions tab of the Properties dialog box for the appropriate folder. There are several ways to do this:

   • If Outlook displays a list of folders, right-click the appropriate folder, click Properties, and then click Permissions.

   • If Outlook displays a single folder, the left pane of Outlook should include the command Share My Foldername. Click this command to access the Permissions tab.

2. Use the Permissions tab to specify users or groups, and then assign those users or groups permissions to the folder.

3. The delegated user can now use the Open Other User's Folder command on the File menu to select both the user whose folder they want to open and the name of the folder itself.