Create a Managed Custom Folder

  • Article

Applies to: Exchange Server 2010

Use the New Managed Custom Folder wizard to create new managed custom folders. A managed custom folder is a managed folder that is created by an Exchange administrator and placed in a user's mailbox for messaging records management (MRM) purposes. The retention and journaling of messages in managed custom folders are controlled by managed content settings that are applied to the folder.

Note

Managed custom folders are a premium feature of MRM. Each mailbox that has managed custom folders requires an Exchange Server Enterprise client access license (CAL). To learn more about the licensing requirements for MRM, see "Client Access Licenses and MRM" in Understanding Messaging Records Management.

Note

Additional steps are necessary to deploy new managed folders. You can perform these steps by using other wizards in the Exchange Management Console or cmdlets in the Exchange Management Shell. For example, you can use the New Managed Content Settings wizard or the New-ManagedContentSettings cmdlet to create managed content settings for managed custom folders. These settings control how the messages in the folder are handled. For more information about the steps required to fully implement MRM, see Deploying Managed Folders.

Looking for other management tasks related to managed folders? Check out Deploying Managed Folders.

What Do You Want to Do?

  • Use the EMC to create a managed custom folder
  • Use the Shell to create a managed custom folder

Use the EMC to create a managed custom folder

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.

  1. In the console tree, expand the forest you want, and then navigate to Organization Configuration > Mailbox.
  2. In the action pane, click New Managed Custom Folder.
  3. On the New Managed Custom Folder page, complete the following fields:
    • Name   Use this box to type a name for the new managed custom folder. This is the name of the managed folder object in Active Directory. It doesn't appear in users' mailboxes. This name can be up to 65 characters in length.
    • Display the following name when the folder is viewed in Office Outlook   Use this box to type the folder's name that users see when they view it in Outlook. By default, this is the same name as the one you enter in the Name box. This name can be up to 255 characters in length.
    • Storage limit (KB) for this folder and its subfolders   Select this check box to specify the maximum size for the folder and its subfolders combined. Type the maximum size in kilobytes (KB) in the corresponding box.
    • Display the following comment when the folder is viewed in Outlook   Use this box to type a comment that will be displayed to the user in Outlook. For example, to alert users that MRM is enabled on the folder, you could type the following message: "Messages are removed after 100 days." The maximum length of this comment is 255 characters. To configure localized comments, use the Set-ManagedFolder cmdlet.
    • Do not allow users to minimize this comment in Outlook    Select this check box to prevent Outlook users from minimizing the comment that you entered in the preceding box.
  4. On the Completion page, review the following, and then click Finish to close the wizard:
    • A status of Completed indicates that the wizard completed the task successfully.
    • A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.
  5. Click Finish to close the wizard.

Use the Shell to create a managed custom folder

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.

This example creates the managed custom folder Business Critical with a folder quota of 10 gigabytes. A folder comment is also enabled.

New-ManagedFolder -Name 'Business Critical' -FolderName 'Business Critical' -StorageQuota '10Gb' -Comment 'Messages in this folder are retained for 3 years' -MustDisplayComment $true

For detailed syntax and parameter information, see New-ManagedFolder.

For More Information

Understanding Messaging Records Management

Understanding Managed Folders

Deploying Managed Folders