Maintaining the Organizational Forms Library


Topic Last Modified: 2005-04-15

An organization's forms library is a repository for forms that are generally accessed by all users in a company. Forms are templates that help users to enter and view information. For example, a standard supply request form can be stored in an organizational forms library.

You can create new forms libraries using Exchange System Manager, and you can create new forms using Outlook. After a form is created, it is saved in the organizational forms library. You can use the system folders to create libraries for other languages, set permissions for libraries, and replicate libraries.

For more information about creating a form, see the documentation that included in Microsoft Outlook.

An organizational forms library is a special type of public folder that is listed only with system folders. When you create an organizational forms library, you assign a language to it. By default, clients logged on to Exchange search for forms in the library that matches their language. Therefore, you must create individual libraries to hold forms that you want to be available to non-English language clients. If there is no language-specific organizational forms library, the client defaults to the library on the server. You can have only one organizational forms library for each language. Exchange stores these libraries in the EFORMS REGISTRY system folder.

You can only create organizational forms libraries in the system folders subtree of the Public Folders tree. Even if you have created new public folder hierarchies to work with the organizational forms libraries, only the Public Folders tree supports the EFORMS REGISTRY system folder.

For instructions about how to create and modify organizational forms libraries, see "Maintain the Organizational Forms Library" in the Exchange Server 2003 Help.