Applies to: Exchange Server 2010 SP2, Exchange Server 2010 SP3

Topic Last Modified: 2015-03-09

Use the New-ManagedContentSettings cmdlet to create managed content settings for managed folders.

New-ManagedContentSettings -Name <String> -FolderName <ELCFolderIdParameter> -MessageClass <String> [-AddressForJournaling <RecipientIdParameter>] [-AgeLimitForRetention <EnhancedTimeSpan>] [-Confirm [<SwitchParameter>]] [-DomainController <Fqdn>] [-JournalingEnabled <$true | $false>] [-LabelForJournaling <String>] [-MessageFormatForJournaling <UseMsg | UseTnef>] [-MoveToDestinationFolder <ELCFolderIdParameter>] [-Organization <OrganizationIdParameter>] [-RetentionAction <MoveToDeletedItems | MoveToFolder | DeleteAndAllowRecovery | PermanentlyDelete | MarkAsPastRetentionLimit | MoveToArchive>] [-RetentionEnabled <$true | $false>] [-TriggerForRetention <WhenDelivered | WhenMoved>] [-WhatIf [<SwitchParameter>]]

Managed content settings are settings that you associate with managed folders to control the lifespan of items in users' mailboxes. Lifespan is controlled in the following ways:

  • By controlling content retention and removing content that's no longer needed.

  • By automatically journaling important content to a separate storage location outside the mailbox.

For more information about managed content settings, see Messaging Records Management.

You need to be assigned permissions before you can run this cmdlet. Although all parameters for this cmdlet are listed in this topic, you may not have access to some parameters if they're not included in the permissions assigned to you. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.


Parameter Required Type Description




The FolderName parameter specifies the name or GUID of the managed folder to which the managed content settings apply.




The MessageClass parameter specifies the message type to which any expiration and journaling configuration settings within these content settings apply.

The parameter value can be a well-known message type such as Calendar items, a specific message class such as IPM.NOTE.SMIME, or a custom message class. The following well-known message types can be used:

  • For All mailbox content, use the value *.

  • For the Calendar items message type, use the value IPM.Appointment*.

  • For the Contacts message type, use the value IPM.Contact*.

  • For the Documents message type, use the value IPM.Document*.

  • For the Faxes message type, use the value IPM.Note.Microsoft.Fax.

  • For the Journal items message type, use the value IPM.Activity.

  • For the Meeting requests, responses, and cancellations message type, use the value IPM.Schedule*.

  • For the Notes message type, use the value IPM.StickyNote.

  • For the Posts message type, use the value IPM.Post.

  • For the RSS items message type, use the value IPM.Post.RSS.

  • For the Tasks message type, use the value IPM.Task*.

  • For the Voice mail message type, use the value IPM.Note.Microsoft.Voicemail*.

Valid parameter values for custom message classes include:

  • A specific message class (for example, IPM.NOTE).

  • The asterisk (*) wildcard character, which indicates that the content settings apply to all message classes.

  • A specific message class that has the asterisk wildcard character. The asterisk wildcard character must appear as the last character in the message class, for example:

    IPM.NOTE*   This includes IPM.NOTE and all subclasses.

    IPM.NOTE.*   This includes the subclasses for IPM.NOTE but not IPM.NOTE itself.

*.NOTE and IPM.*.NOTE aren't acceptable.
When wildcard characters are used, these policies apply only to message classes that don't have a specific content setting. Therefore, IPM.NOTE.SMIME overrides IPM.NOTE.*.
Specific settings supersede general settings. For example, Voicemail supersedes AllMailboxContent.




The Name parameter specifies a unique name for the managed content settings.




The AddressForJournaling parameter specifies the journaling recipient to which journaled messages are sent.

This parameter is required if the JournalingEnabled parameter is set to $true.




The AgeLimitForRetention parameter specifies the age at which retention is enforced on an item. The age limit corresponds to the number of days from the date the item was delivered, or the date an item was created if it wasn't delivered. If this parameter isn't present and the RetentionEnabled parameter is set to $true, an error is returned.




The Confirm switch causes the command to pause processing and requires you to acknowledge what the command will do before processing continues. You don't have to specify a value with the Confirm switch.




The DomainController parameter specifies the fully qualified domain name (FQDN) of the domain controller that writes this configuration change to Active Directory.




The JournalingEnabled parameter specifies that journaling is enabled when set to $true.




The LabelForJournaling parameter specifies a label that's attached to an item. This label is used by the destination store to determine the content of the item and enforce the appropriate policy.




The MessageFormatForJournaling parameter specifies the message format that an item should be journaled in. You can use the following values:

  • UseMsg   Outlook .msg format

  • UseTnef   Outlook MAPI format




The MoveToDestinationFolder parameter specifies the destination folder for a move action.

The destination folder must be an existing managed custom folder. If it isn't, an error is returned. If the MoveToDestinationFolder parameter isn't present, and the value of the RetentionAction parameter is MoveToFolder, an error is returned.




The Organization parameter is reserved for internal Microsoft use.




The RetentionAction parameter specifies one of the following actions:

  • Mark as past retention limit

  • Move to a managed custom folder

  • Move to the Deleted Items folder

  • Delete and allow recovery

  • Permanently delete

If this parameter isn't present and the RetentionEnabled parameter is set to $true, an error is returned.




The RetentionEnabled parameter specifies that retention is enabled when set to $true.




The TriggerForRetention parameter specifies the date that's considered as the start date for the retention period. An item can reach its retention limit a specific number of days after the item was delivered or after it was moved to a folder.

Valid values include:

  • WhenDelivered

  • WhenMoved

This value corresponds to the 0x4 bit of the msExchELCFlags attribute in Active Directory. The flag is set to $true if the item will expire based on the date it was moved and $false if the item will expire based on the delivery date.

If this parameter isn't present and the RetentionEnabled parameter is set to $true, an error is returned.




The WhatIf switch instructs the command to simulate the actions that it would take on the object. By using the WhatIf switch, you can view what changes would occur without having to apply any of those changes. You don't have to specify a value with the WhatIf switch.

To see the input types that this cmdlet accepts, see Cmdlet Input and Output Types. If the Input Type field for a cmdlet is blank, the cmdlet doesn’t accept input data.

To see the return types, which are also known as output types, that this cmdlet accepts, see Cmdlet Input and Output Types. If the Output Type field is blank, the cmdlet doesn’t return data.

This example creates managed content settings for the managed default folder Exec-DeletedItems. When added to a managed folder mailbox policy and applied to a mailbox, items in the Deleted Items folder will be permanently deleted 30 days from the date of delivery.

New-ManagedContentSettings -Name "CS-Exec-DeletedItems" -FolderName "Exec-DeletedItems" -MessageClass * -RetentionEnabled $true -RetentionAction DeleteAndAllowRecovery -AgeLimitForRetention 30.00:00:00 -TriggerForRetention WhenDelivered

This example creates managed content settings CS-Exec-Calendar for the Calendar message class. The managed content settings apply to the default folder Calendar. Retention is enabled, and items are moved to the Deleted Items folder after 180 days.

New-ManagedContentSettings -Name CS-Exec-Calendar -FolderName Exec-Calendar -MessageClass Calendar -RetentionEnabled $true -RetentionAction MoveToDeletedItems -AgeLimitForRetention 180