Prepare to Analyze


Topic Last Modified: 2006-09-14

These topics define the Application Analysis Envisioning Process (AAEP) to guide you in determining what, where, and how to migrate Lotus Notes information.

Before you begin to analyze a Lotus Notes application environment, it is important that you understand why the stakeholders are planning or considering migration to new technology. Typically, one or more of the following items drive migrations:

Cost reduction   Lower the TCO/ROI of the current solution by implementing a new solution.

Capability enhancement   New or different technology allows additional functionality that is not available with older technology.

Paradigm shift   The new solution fits better with the long-term vision of the organization.

Merger/acquisition   A company is acquired or acquires or merges with another organization running a different technology. The decision is made to standardize on a single technology.

Partnership   An organization partners with another organization that sells a competitive technology.

After you understand the reasons that migration is being planned or considered, it is important to understand what will be migrated and how that information will be mapped to new technology. This task requires a mapping process that determines what is critical for the business to move forward. Moving all of an organization’s data may not be required, or there may be legal or regulatory issues that require that it does or does not move data.

Before you initiate the AAEP, you should complete several items:

  • Determine the business stakeholders and interview them about the processes that are critical to the organization. This will help define why migration is being considered and what should be migrated. These interviews should include key management, stakeholders and process owners.

  • Interview IT professionals to understand the current state of the infrastructure today, which is important in defining how the information will be migrated and what needs to be done to the infrastructure to support the new technology. These interviews should include the architecture team, IT management, IT operations, IT administration, and IT development.

  • Interview members of the end user community to understand their concerns and perspectives on the current tools. These interviews should include power users, executive assistants, and end users.

  • Evaluate automated tools prior to using them in production and request all rights and privileges required prior to starting. This task is necessary because the AAEP requires various automated tools that may require rights and privileges on the network or to third-party applications.

    For example, Microsoft Application Analyzer 2006 for Lotus Domino requires a Lotus Notes ID that has reader level access to all of the Lotus Domino servers and applications that will be analyzed. In addition, make sure that the naming infrastructure (DNS) supports remote lookups if this tool will be run over a wide area network (WAN).