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6.3 Customize Meeting Invitations

Communications Server 2007

You can customize meeting invitations by doing the following:

  • Configuring meeting invitation URLs
  • Configuring the organization name for meeting invitations

When a user is invited to a meeting, the user receives a meeting invitation through the Microsoft Office Outlook® messaging and collaboration client. The meeting invitation contains a URL to join the meeting. Additionally, if you have configured Office Communications Server 2007 to support meetings for both internal and external users, the following URLs are available to meeting attendees:

  • Support page URLs. By default, both the internal and external URLs link to a Microsoft support page (http://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=supportserver), but you can host your own support page on your own Web server.
  • Meeting client download URL. Users can click this link to download and install the Live Meeting 2007 client. You can only change the internal meeting client download URL, not the external client download URL.

Use the procedures in this section to do the following:

  • Specify a URL for downloading the Live Meeting 2007 Client
  • Host the support page on a Web server and specify the support URL

  1. On the Office Communications Server 2007 server configured as the Web Components Server, open Office Communications Server 2007.

  2. In the console tree, expand the forest node, and then do one of the following:

    • For an Enterprise pool, expand Enterprise pools, expand the pool, right-click Web Components, and then click Properties.
    • For a Standard Edition Server, expand Standard Edition servers, right-click the pool, click Properties, and then click Web Component Properties.
  3. Click the Meeting Invitations tab.

    Bb663748.a5609452-6773-42ae-bff5-23f98a2c3683(en-us,office.12).jpg
  4. Under Live Meeting 2007 Client URL, in the Internal box, type the URL that internal users will use to download the Live Meeting 2007 client. For example, http://eepool1.contoso.com/meetings/int/clientdownload.html or http://OCSServer1.contoso.com/meetings/int/clientdownload.html.

  1. Create a Web page (in any format) that provides support information for Office Communications Server Web conferencing users for internal use and an additional Web page for providing support information for external use.

  2. Host the internal page on your internal Web server and the external Web page on your external Web server.

    After you copy the support page to the appropriate locations, verify the following:

    • The URL that internal users will use to download the page works inside the corporate network only.
    • The URL that external users will use to download the page works from outside the corporate network.
  3. Log on as a member of the RTCUniversalServerAdmins group to an Office Communications Server or another server that is joined to an Active Directory domain with the Office Communications Server 2007 administration tools installed.

  4. Open Office Communications Server 2007 administrative snap-in: Click Start, point to All Programs, and then click Office Communications Server 2007.

  5. In the console tree, expand the forest node, and then do one of the following:

    • For an Enterprise pool, expand Enterprise pools, expand the pool, right-click Web Components, and then click Properties.
    • For a Standard Edition Server, expand Standard Edition servers, right-click the pool, click Properties, and then click Web Component Properties.
  6. Click the Meeting Invitations tab.

  7. Under Technical Support URL, do the following:

    • In the Internal box, type the URL that internal users will use to view the support page. For example, http://eepool.contoso.com/meeting/int/Tshoot.html or http://OCSServer1.contoso.com/meeting/int/Tshoot.html.
    • In the External box, type the URL that external users will use to view the support page. For example, http://eepool.contoso.com/meeting/ext/Tshoot.html or http://OCSServer1.contoso.com/meeting/ext/Tshoot.html.

You can also change the name of the organization that appears in the meeting e-mail invitation. This name is sent to the Microsoft Office Live Meeting add-in for Microsoft Office Outlook for use in meeting invitations sent by users in this pool.

  1. In the console tree, expand the forest node, and then do one of the following:

    • For an Enterprise pool, expand Enterprise pools, expand the pool, right-click Web Components, and then click Properties.
    • For a Standard Edition server, expand Standard Edition servers, right-click the pool, click Properties, and then click Web Component Properties.
      Bb663748.ec8b56fd-362c-478c-8d80-ba02760ca699(en-us,office.12).jpg
  2. On the General tab, type the name of your organization in the Organization box.

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