How to display reports

Published : April 8, 2005 | Updated : August 17, 2005

DPM reporting provides both new and historical reports.

• A new report is created dynamically, based on the options that you select when you set up the report.

• A historical report is created and saved for future reference only when you schedule a report. You choose the options that you want at the time you schedule the report.

You can display both new and historical reports in Internet Explorer through DPM Administrator Console. When displaying a report in Internet Explorer, you can use the Reporting Services Web toolbar to either customize the view or export the report. Before displaying reports for the first time, we recommend that you allow at least 24 hours of data protection activity to ensure that there is sufficient data to report.

Displaying new reports

A report selected through DPM Administrator Console always opens as a Web page in Internet Explorer. New reports are not saved for future reference; they are disposed of when closed. If you want to save a new report that you have created, you must export it by using the Reporting Services Web toolbar. For more information, see “Using the Web toolbar” later in this topic.

To display a new report

1. In DPM Administrator Console, click Reporting on the navigation bar.

2. Select a report and then, on the Actions pane, click View.

   Alternatively, you can double-click a report or right-click a report in the Display pane and click View.

3. Select display options for the report and click OK.

   • Group by: Choose whether to group items in the report by file server or by protection group.

   • Granularity: Select Weeks, Months, Quarters, or Years.

     The following table explains how DPM interprets each unit of time.

     Unit of time	Definition
     Week	Seven days—from Sunday through Saturday.
     Month	A full month from the first to the last day of the month.
     Quarter	Jan-Mar, Apr-Jun, Jul-Sept, or Oct-Dec
     Year	January 1 to December 31 of a particular year

   • Content: Select the time period for which you want to display report data. The time period covered for each report is displayed at the top of the report.

   To exclude the current time period from the report, clear the “Include this period’s data” check box. This setting is selected by default.

Displaying historical reports

When you schedule a report, you set the option for the number of reports, up to a maximum of 18, that you want to save in history for that report type. Only scheduled reports that run successfully are saved as history.

To display historical reports

1. In the DPM Administrator console, click Reporting on the navigation bar.

2. Select a report and, on the Actions pane, click View.

   Alternatively, you can double-click a report in the Display pane, or right-click it and click View. You can click View in the History section of the Details pane.

3. In the View dialog box, click History.

4. From the Available reports list, click the specific report that you want to view and then click OK.

   The Available reports list displays all saved copies of a report. When the number of historical reports saved equals the maximum number specified in the report schedule, the next report that is saved will replace the oldest copy of the report, so you can retain the maximum number of copies at all times.

Using the Web toolbar

You can use the features of the Reporting Services Web toolbar at the top of each report to customize the report display, to export the report, and to print the report. The following table describes what you can do with each toolbar feature.

Related Links

• How to activate reporting
• How to subscribe to reports
• How to schedule reports