Accept Mail for a Domain


Topic Last Modified: 2007-12-20

Updated: January 29, 2004

You can configure all of your servers running Microsoft Exchange Server to accept mail for a domain by adding that domain to your default recipient policy.

For mail to be delivered to users on this server, DNS must be configured to point at this Exchange server for mail delivery. Do not change the default recipient policy without a more detailed understanding of how DNS works.

To add a domain to your default recipient policy:

  1. Click Start, point to Programs, point to Microsoft Exchange, and then click System Manager.

  2. In the details pane, double-click the top-level node.

    This is the name of your Exchange Server organization, which might be named something like First Organization (Exchange Server).

  3. Double-click Recipients, and then click Recipient Policies.

  4. On the opposite side of Exchange System Manager, double-click Default Policy.

  5. On the E-Mail Addresses (Policy) tab, click New.

  6. Choose SMTP Address and then click OK.

  7. In the Address box, enter the domain name (such as The domain should be prefaced with a @ symbol. Ensure that the This Exchange Organization is responsible for all mail delivery to this address check box is selected.

  8. Click OK.

  9. Select the check box next to the new SMTP domain name, and then click OK.

  10. When prompted for your user’s e-mail addresses from this domain, click Yes.

Updating e-mail addresses can take a while to complete. When completed, you can send mail to users at the domain you specified and have it delivered to their mailboxes.

To learn more about how to configure Exchange Server to accept mail for multiple domains, see Microsoft Knowledge Base article 321721, How to share an SMTP address space in Exchange 2000 Server or in Exchange Server 2003.