Outlook 2016 for Windows features supported by different versions of Exchange Server

 

Applies to: Office 365 ProPlus, Outlook 2016

Topic Last Modified: 2016-12-20

Summary:   Learn which Outlook 2016 features are supported by each version of Exchange Server.

Audience: IT Professionals

Outlook 2016 for Windows works well with many email servers, but you can take advantage of an even richer feature set by using Microsoft Outlook with the latest version of Exchange Server. Features of Outlook that are available with Exchange and Exchange Online include apps for Outlook, Data Loss Protection, and site mailboxes.

ImportantImportant:
  • Outlook 2016 does not support connecting to Exchange Server 2007.

  • Outlook 2016 now requires AutoDiscover to be configured or it will be unable to connect to Exchange Server. Outlook 2016 retrieves Exchange connectivity settings directly from AutoDiscover instead of the registry, making profiles more reliable, but that also makes AutoDiscover a required feature. For more information, see Account Auto Configuration process (Autodiscover).

The following table shows which Outlook features are supported by different versions of Exchange.

Outlook 2016 for Windows features supported by different versions of Exchange

Outlook feature Exchange 2016 / Exchange Online Exchange 2013 / Exchange Online Exchange 2010

Windows Rights Management Services (RMS) support for email.

X

X

X

Local copy of a user’s mailbox to enable users to work offline (Cached Exchange Mode).

X

X

X

Search Folders display the results of previously defined search queries of Outlook folders.

X

X

X

Exchange settings are automatically detected over the Internet (Autodiscover).

X

X

X

Exchange servers are automatically found in multi-forest environments.

X

X

X

Out of Office improvements: separate internal/external Out of Office messages, external replies can be limited to Contacts folder entries, HTML formatting for reply messages, scheduling Out of Office replies during a specified time period only.

X

X

X

Voice mail messages can be delivered in email.

X

X

X

Managed Folders can help organizations to reduce the legal risks that are associated with email and other communications.

X

X

X

Scheduling Assistant helps users decide the most convenient times for meetings, and it includes easy checking for conference room availability.

X

X

X

Free/Busy information is always up to date for users who have the Availability service.

X

X

X

Tentative calendar booking is managed on Exchange. Users do not have to run Outlook for other users to see their Free/Busy status for new meeting invitations.

X

X

X

X

X

X

Sender ID Anti-Spam can reduce the number of unsolicited email messages that enter the organization.

X

X

X

Photos can be displayed for your colleagues in the global address list (GAL).

X

X

X

When you schedule a meeting, Room Finder suggests the best times for a meeting based on attendee availability.

X

X

X

MailTips can help users make the correct choices when they send sensitive communications.

X

X

X

Calendar details can be shared with external business partners by using federation.

X

X

X

Microsoft speech technology converts voice mail messages into text that users receive in an email or text message.

X

X

X

RMS protected voice mail enables encrypted voice mail to be sent to a user’s mailbox.

X

X

X

Online Personal Archive eliminates the need for Personal Folder (.pst) files.

X

X

X

Message tracking lets you confirm that an email message was delivered.

X

X

X

Data Loss Protection capabilities help you protect sensitive data and inform users of internal compliance policies.

X

X

Site mailboxes improve collaboration and user productivity by allowing access to both SharePoint documents and Exchange email by using the same client interface.

X

X

Office 365 Groups (Exchange Online only) simplifies the collaboration process by connecting you to people, information, and tools you need to get work done together.

X

OAuth support providing Outlook with a secure mechanism to access email without requiring access to the user’s credentials.

X

Clutter helps you move low priority messages out of your Inbox so that you can easily scan for important messages.

X

NoteNote:
  • If you have an on-premises Exchange Server and plan to add Exchange Online to co-exist in your environment, there are two things to consider:

    • There is no cross-premises manager delegation. If the manager’s account is on Exchange Online, the delegate’s account must be on Exchange Online too.

    • An account that is on-premises can’t have “Send As” permissions for an account that is on Exchange Online.

  • Also, be aware that the user authentication method is different between an on-premises Exchange and Exchange Online. Exchange Online users enter their email address (as the user name) and password. However, the user can decide to save the password so the user has to enter it only once.

More information about how Outlook and Exchange versions work together is listed below..

  • For information about how to configure Exchange Server 2013 for mail flow and client access, see Configure mail flow and client access. Without these additional steps, you won't be able to send mail to the Internet and external clients such as Outlook, and Exchange ActiveSync devices won't be able to connect to your Exchange organization.

 
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