Analyze reports from OMPM

Starting OMPM Reports

1. In the Reports folder where you installed OMPM, double-click OMPM.accdr. Click Yes at the security prompt.

2. If this is your first time using OMPM Reports, enter the location of an OMPM database to connect to.

3. In the Server: drop-down box on the OMPM Welcome page, select the SQL or SQL Express server that you created earlier. If the server is not the default for a computer, it must be specified as the named instance in the form <ComputerName>\<ServerName>. By default, SQL Server installs itself as the default instance on a server, but SQL Express installs itself using SQLEXPRESS as the named instance.

4. In the Database: drop-down box, select the name of the database. Click Connect. If you have already connected to a database, OMPM Reports automatically open the database. If you want to connect to a different database, click Connect.

   Note

   The SQL Server database can support millions of results. However, for easier manageability, you might want to have multiple smaller databases.

Review Scan Coverage and Errors

1. On the OMPM Welcome page, select Scan Coverage and Errors. This brings up the Scan Results page.

2. Select a Run ID at the top of the Scan Results page to view the results for that run of the OMPM File Scanner.

3. To view the scan results for a specific computer, select the computer in Scan results for each computer in the run selected above. The scan results appear in Scan errors for the run and computer selected above.

The Severity Levels that help map to types of errors, which might occur, in bulk converting the file to the 2007 Office system format, from the table in the OMPM database are shown in the following table.

The following table provides a complete list of the errors the scanner can generate for Word, Excel, and PowerPoint, taken from the OMPM database.

Review Office 2007 Compatibility

1. On the OMPM Welcome page, select Office 2007 Compatibility. This brings up the Office 2007 Compatibility page.

2. You can load a filter that you previously saved by clicking the Load Filter… button at the bottom of the page. Otherwise, specify your file filter settings in Select a File Filter, along the left side of the page.

   Note

   Filters apply to which files are shown, not which issues or created files are shown. For example, if you set Select Issues of Specified Type: to select all issues of level Red, all files with red issues appear. However, if those files also have yellow and green issues, reports of those issues also appear.

3. To invert the filter for a specific setting, check the box to the right of the setting. For example, if you select a scanner run, you see all files discovered during that scanner run. If you invert the filter for that setting, you see all files discovered during other runs, but not during the selected run.

4. To apply the filter, click the Apply Filter button at the top of the 2007 Office release Compatibility page. Use the tabs on the right side of the page to perform the following steps.

5. Select the Issue Summary tab to view a summary of the issues identified by the OMPM File Scanner by severity, type, and frequency. You can bring up the summary in a new window by clicking New Window at the bottom of the page.

6. To view issues and edit their severity level, click Manage Issues at the bottom of the Issue Summary page, and review or edit issues on the resulting Manage Issues dialog. If you review the impact of an issue and the issue is not important for your document set, you can also change the issue level in this dialog. You can use this to organize your files into processing groups of red, yellow, and green status.

7. Select the Computer Summary tab to view a summary of the issues for each computer that was scanned. You can bring up the summary in a new window by clicking New Window at the bottom of the page. To obtain a printable report, click Report View at the bottom of the page.

8. Select the Scanned Files tab to view files that match the criteria set by the filter you applied. You can bring up the summary for all files in a new window by clicking New Window at the bottom of the page. To obtain a printable report, click Report View at the bottom of the page.

9. Select the Created Files tab to view files that were created using the Office File Converter or Version Extraction Tool. You can bring up the summary for all files in a new window by clicking New Window at the bottom of the page. To obtain a printable report, click Report View at the bottom of the page.

10. To save the filter, click the Save Filter… button at the bottom of the page.

11. Export the files to an XML file for use by the Office File Converter or Version Extraction Tool by clicking the Export… button at the bottom of the page.

For more information about the filter criteria you can select, see OMPM Reports filtering reference.

Review Access Compatibility

1. On the OMPM Welcome page, select Access Compatibility. This brings up the Access Reporting page.

2. On the Access Reporting page, look at the date of the last analysis (next to Analyze). If you have run a scan since that date, or if you have never run Analyze, click Analyzer Settings on the Access Reporting page, specify the settings that you want, and click Analyze. If you don't need to configure the settings and want to start an analysis of the scan data, click Analyze on the Access Reporting page.

   Note

   Clicking Analyze prompts you with the message "Analysis can take quite a long time and should not be canceled mid-run. Are you sure you want to continue?" If your scan data covers fewer than 100,000 databases, the analysis usually takes only a few minutes. If there are more than 100,000 databases, the analysis can take a long time, and you might prefer to run the analysis overnight.

3. To search the Access scan data by field, select QuickSearch on the Access Reporting page. This lists files that OMPM has analyzed. Use QuickSearch to find a specific database file by name, or a list of databases in a specific path or on a specific computer.

4. To view or print interactive reports for Access data, select Reports on the Access Reporting page. This brings up the View Reports tab. On the left navigation pane, you can choose from the following reports:

   • Database and Issue Details. Use this report to get the list of issues for each database file.

   • Database Issues Grouped by Issue. Use this report to find all the databases that are identified as having a specific issue.

   • Executive Summary. This report provides an overview of issues for all analyzed databases, without the file-level details.

   • Active versus Old Databases. This report lists analyzed databases and shows whether they are active or inactive, based on their LastModified property.

   • Conversion Issue–Database is an MDE file. This report lists .mde files and .mdb files that have identical names.

   • Conversion issue–Replicated database. This report lists databases that use replication.

   • Conversion issue–Reserved name in Form/Report/Macro. This report lists databases that contain a reserved name in a form, report, or macro.

5. To view interactive charts that facilitate finding databases with certain attributes, select Charts on the Access Reporting page. This brings up the Database Charts screen, where you can choose from the following charts:

   • Date Last Opened. Database count per year opened.

   • Database Rating. Database count by level of user intervention required.

   • Access Version. Database count by version of Access.

   • File Size. Database count by file size.

   • Conversion Issues. Database count by conversion issue.

   • Warning Level. Database count by warning level.

6. To view databases and database objects on a per-file basis, data, select File Details on the Access Reporting page.

7. To view database issues on a per-file basis, data, select Conversion Issues on the Access Reporting page.

   The following table is a list of all the OMPM Access Errors:

   Issue ID	Issue Text	User Intervention	Issue Type	User Intervention Priority
   1	Too many code or class modules	Required	Error	1
   2	Sort Order and System Language do not match	Likely	Warning	2
   3	Replicated Database	Required	Warning	1
   4	Database is an MDE file	Required	Error	1
   5	DAO 2.5/3.5 compatibility layer	None	Note	3
   6	Microsoft Jet SQL help	None	Note	4
   7	Additional References	Likely	Warning	2
   8	Missing References	Likely	Warning	2
   9	Reserved Name in Form/Report/Macro	None	Note	4
   10	Linked Tables	Unlikely	Warning	3
   11	Database in uncompiled state	None	Note	4
   12	Backup database	None	Note	4
   13	Sample database	None	Note	4
   14	Old database	None	Note	4
   15	Secure database: User Level Security	Likely	Error	2
   16	Secured database: Database password	Likely	Error	2
   17	System database	None	Note	4
   18	Unsupported legacy format	Likely	Warning	2
   19	Unsupported legacy format – forms, reports, and modules will be lost	Required	None	1

   Errors 1–17 are the complete list of errors that can be generated by the Access Conversion Toolkit. Documentation for 1–17 can be found in the Access Conversion Toolkit. The documentation is Flash-based and requires the installation of the toolkit. To install the toolkit, see Access 2003 Conversion Toolkit (https://go.microsoft.com/fwlink/?LinkId=131929).

   Errors 18 and 19 are new to OMPM and mean:

   • Error 18 – Microsoft Office Access 2007 no longer opens files created in Access 2.0.

   • Error 19 – Office Access 2007 will open a file that was created in Access 95, but will not read its forms, reports, or modules.

Download this book

This article is included in the following downloadable book for easier reading and printing:

• Planning and architecture for the 2007 Office release

See the full list of available books at Office Resource Kit information.

See Also

Concepts

Differences in the 2007 Office system
Changes in Office Word 2007
Changes in Office PowerPoint 2007
Changes in Office Excel 2007