Using the My Timesheets page

Project 2007

Updated: October 29, 2007

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Topic Last Modified: 2017-01-23

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ImportantImportant:
Verify that you have applied the latest updates to Microsoft Office Project Server 2007. The Infrastructure Update for Microsoft Office Servers applies a number of enhancements to the Timesheets feature to make it more usable and reliable. To install the 32-bit version of the Infrastructure Update for Microsoft Office Servers, see the associated download page (https://go.microsoft.com/fwlink/?LinkId=121879&clcid=0x409) on the Microsoft Download Center. To install the64-bit version of the Infrastructure Update for Microsoft Office Servers, see the associated download page (https://go.microsoft.com/fwlink/?LinkId=121883&clcid=0x409) on the Microsoft Download Center.

The My Timesheets page is a new concept in Microsoft Office Project Server 2007 that includes an updated method and process to track Administrative time in addition to tracking work on project tasks. The My Timesheets page is a redesign of Administrative Projects in Microsoft Office Project Server 2003, a feature that tracks administrative time, and of "non-project time," the equivalent feature in Microsoft Office Project Server 2002.

The My Timesheets page is designed to track all of a user's time. The timesheet is submitted and is then approved by the Timesheet Manager. By default, the user is established as the Timesheet Manager. In this scenario, the timesheet is automatically approved when it is submitted.

Organizations may want to have more control over time that is approved in the Project Server system. A new Timesheet Manager can be set up by the administrator for each resource. When the timesheet is submitted, the Timesheet Manager receives a notification and can then accept the changes. Additional layers of management approval can be added to this process by assigning a second-level Timesheet Manager to the first level manager, and so on.

Team members can choose to include task assignments, a single line item for the project, or new line items not associated with any project work to the timesheet to expand its use. If task assignments or projects are added to the timesheet and progress is reported, that progress must be imported into the team member's My Tasks area before it can be submitted to the project manager for updating into the project plan.

It is important that stakeholders review their processes and requirements and compare them to the features that are available in the tool. The processes and requirements are configured to meet the stakeholders' needs and then end users are educated regarding the new processes they should follow.

The objectives of this chapter are:

  • Discuss the concept and methodology for using Timesheets to report project and non-project work.

  • Describe how the Timesheet Settings and Defaults configuration options affect the use of the Timesheet feature.

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