Microsoft Office Project Server 2007 global permissions

Accept Timesheets

Allows a user to accept but not approve a timesheet. Example would be where an Administrative assistant would view the timesheets to make sure there were no inaccuracies in them. When it's accepted then a manager with Approve Timesheets permission will approve the timesheets.

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Change Password

Allows a user to change their Forms user account password user account password from Project Web Access. Forms authentication is provided through a membership provider and individual membership providers may prevent the changing of passwords. Please verify this with your membership provider if intend to use this permission.

Clean up Project Server database

Allows a user to access the Delete Enterprise Objects link in the Database Administration Center in Project Web Access. Grant this permission to users who need to delete assignments, status reports responses, projects, resources, and status updates from the Project Server database.

Contribute to Project Web Access

Allows users to edit items within lists in the Project Web Access Windows SharePoint Services site.

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Download PWA Outlook add-in

This permission allows a user to download the Outlook Add-in, which is used for synchronizing assignment information to Outlook. If the permission is denied, then references to the Outlook Add-in will not appear in Office Project Web Access menus. This is used for organizations that either don't use Outlook or that want to deploy the Add-in through other means.

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Edit Status Report Responses

Allows a user to access the Submit a status report link on the Status Reports center in Project Web Access. Grant this permission to any user of Project Web Access who needs to be able to submit status reports.

Submit Status Report

Log on to Project Server from Project Professional

Allows a user to load the Enterprise Global Template when connecting Project Professional to the Project Server database. Grant this permission to all users in your organization who will be using Project Professional to connect to the Project Server database.

Manage Check-Ins

Allows a user to access the Forced Check-in Enterprise Objects page in Project Web Access. This page allows users to force check-in projects, resources, custom fields, calendars, lookup tables and resource plans. The functionality that this permission enabled was contained within the Manage Enterprise Features permission in Project Server 2003.

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Manage Enterprise Calendars

Allows a user to create, modify and delete Enterprise Calendars within the Project Web Access. <new> The functionality that this permission enabled was contained within the Save Enterprise Global permission in Project Server 2003.

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Manage Gantt Chart and Grouping Formats

Allows a user to access the Gantt chart and grouping formats customization options in the Project Server Administration page for Project Web Access views.

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Manage Notification and Reminders

Allows a user to manage the Notification and Reminders settings within Project Web Access Admin. This is split off from the Customize Project Web Access in Project Server 2003.

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Manage Project Server Backup

Allows a user to schedule the backup or immediately back up a number of entities on Project Server, including:

• Projects

• The Enterprise Resource Pool

• Calendars

• Custom fields

• The Enterprise Global template

• Views

• System settings

• Categories

• Group settings.

Manage Project Web Access Views

Allows a user to access the Manage Views page in the Admin center in Project Web Access. Users with permission to access this page will be able to add, modify, or delete Project, Project Center, Resource Center, Assignment, and Portfolio Analyzer views, as well as modify Timesheet views. Grant this permission to project managers, resource managers, and members of your organization’s PMO so they can create project data views for users to access in Project Web Access and Project Professional. It is important to remember that if your organization is allowing project managers to create custom fields at the project level, then each project may require its own unique view. The number of projects in this type of environment may be too numerous for your IT administrator team; offloading this work to the people in your organization that work at the project level on a day-to-day basis is one way of distributing the workload of managing views.

Manage Resource Notifications

Allows a user to access the Alert me about my resources on tasks and status reports link on the Project Web Access home page. Grant this permission to any resource manager or project manager you want to be able to sign up for e-mail notifications and reminders related to their resource’s tasks and status reports.

Set Resource Notifications

Manage security

Allows a user to access the Manage security page in Project Web Access to define security categories, security templates, and user authentication settings. Grant this permission to Project Server administrators or a very small and closely managed group of people. This page allows users to change Project Server security settings, create security categories and security templates, specify how user accounts should be created, and define the types of accounts (Forms or Windows authentication) that are available for the authentication of users when accessing Project Server using Project Professional or Project Web Access. Changes to settings on this page, once you have begun using Project Server in your organization, should be carefully managed and (ideally) infrequent.

Manage Server Configuration

Allows a user to access the Server configuration page in the Admin center in Project Web Access. Users with permission to access the Server configuration page can enable or disable enterprise features, manage organizational permissions, and create custom menus (both top-level and side-pane) in Project web Access. Grant this permission to Project Server administrators or a very small and closely managed group of people.

Manage Time Tracking

Allows a user to be forwarded timesheets for review. After reviewing the timesheet, the user will be required the following permissions:

• Accept Timesheet

• Approve Timesheet

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Manage Users and Groups

Allows a user to access the Manage Users and Groups page in the Admin center in Project Web Access. Users with this permission will be able to add, modify, or delete Project Server users and manage Project Server security groups. Grant this permission to members of your organization who are Project Server administrators. Only a small group of people should have permission to access this set of pages.

New Project

Allows a user to add a new project to the Project Server database using Project Professional or the Project Server Interface (PSI). Grant this permission to any user in your organization who needs to publish or save new projects to the Project Server database from Project Professional using the Save to Project Server dialog box or the Import Projects Wizard or create new projects in the Project Server database using the PSI.

New Task Assignment

Allows users to access the Assign myself to an existing task page in the Tasks center of Project Web Access. Grant this permission to any member of your organization who needs to create new assignments on existing tasks in projects that have been published to the Project Server database. Users with this permission will be able to use the Assign myself to an existing task page in Project Web Access to create assignments for themselves on tasks in any project to which the user has access. The list of available projects for a user to create new tasks is determined by the Create New Tasks or Assignment category permission. A user with the New Project Task permission must also have access to the projects to which they want to assign themselves to a task.

Reassign Task

Allows a user to delegate an assigned task to another (existing) user. Grant this permission to members of your organization who need the ability to delegate task assignments to other resources. For example, a large project may be run by a single project manager, but actually implemented by several teams, each with their own team lead. A project manager could assign the team leads in the project plan, and then the team leads could in turn delegate each task to individual members of their teams. This example creates an additional layer of task management within the larger organization, but it can also simplify resource allocation within projects themselves and make it easier for a project manager to manage large projects. Or, if you have a resource that is about to leave on a three-week vacation, and this resource had this permission, they would be able to assign their tasks directly to other resources rather than having the project manager check out the project and reassign resources.

Delegate Task

Save Project Template

Allows a user to create and save a project as an Enterprise Project Template from Project Professional to the Project Server database. Grant this permission to members of your organization who are tasked with creating Enterprise Project Templates. When a user saves a project to the Project Server database for the first time, the option to select Template (as opposed to Project) from the Type drop-down list in the Save to Project Server dialog box is enabled.

User needs to be granted the Assign Resources and View Enterprise Resource Data category permissions in addition to this permission if they are also responsible for adding Generic resources to the Enterprise Project Template.

Self-Assign Team Tasks

Resources can be members of a Team Assignment Pool. With this permission, it is possible for users to assign tasks, which have been assigned to their Team Assignment Pool, to themselves through the Self-Assign Team Tasks page in Project Web Access

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View Data Analysis

Allows a user to view the Data Analysis page using Project Web Access or Project Professional. Grant this permission to users who need to access Portfolio Analyzer in Project Web Access by clicking Analyze Projects in Data Analysis link from the Project Center, or in Project Professional by selecting Data Analysis on the Collaborate menu.

View Portfolio Analyzer

View Project Center

Allows users to access the Project Center from Project Web Access or Project Professional. Grant this permission to users who need to view the Project Center in Project Web Access by clicking the Projects link in the top-level navigation, or in Project Professional by selecting Project Center on the Collaborate menu.

User needs to be granted the View Project Summary in Project Center category permission.

View Resource Availability

Allows a user to access the View Resource Availability page to view resource allocation data in Project Web Access. Grant this permission to users in your organization who need to view resource availability in Project Web Access.

View Resource Plan

Allows a user to access the Resource Plan page within Project Web Access.

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View Surrogate Timesheet

Allows a user to access the View Surrogate Timesheet page.

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View Team Builder

Allows a user to use Build Team in Project Web Access and Project Professional, as well as determine the list of available resources. Grant this permission to resource managers to allow them to use Build Team in Project Web Access to add resources to projects that have been saved to the Project Server database. Project Managers can also use this permission to allow them to use Build Team in Project Professional to add resources to projects.

• User needs to be granted the Assign Resources category permission in addition to the View Team Builder global permission. The Assign Resources category permission determines the list of resources available in Build Team in both Project Professional and Project Web Access.

• User needs to be granted the Build Team on Project category permission. The Build Team on Project permission determines with which projects Build Team can be used. This applies to using Build Team in both Project Professional and Project Web Access .

Assign Resource to Project Team