Review search usage data (Office SharePoint Server)

  • Article

Applies To: Office SharePoint Server 2007

This Office product will reach end of support on October 10, 2017. To stay supported, you will need to upgrade. For more information, see , Resources to help you upgrade your Office 2007 servers and clients.

 

Search usage data is beneficial in understanding how people are using the sites and what information they are looking for. Site administrators can review and export both the queries that end users are submitting and the pages that are most viewed as a result of searches.

Site administrators can make improvements in portal usability and relevance by analyzing both the search queries and the top search results pages. A few examples of actions that can result from understanding usage patterns are:

  • Learning which terms are being used to search your site. This analysis can then be the basis for adding new keywords that may not be in your search index.

  • Creating keyword best bets, which match popular keywords with the most relevant portal pages, documents, or external Web sites.

  • Reviewing the top search results destination pages and adding them to the Top Sites section of the Site Directory to make it easier for end users to find those pages.

To view search usage data, a system administrator must configure sites to log and process search usage data.

Note

Search query logging is enabled by default in all Shared Services Providers (SSPs). If the SSP administrator has turned off query logging, this feature is not available.

  1. Open the administration page for the SSP for which you want to view search usage data.

    To open the administration page for the SSP, do the following:

    1. On the top navigation bar, click Application Management.

    2. On the Application Management page, in the Office SharePoint Server Shared Services section, click Create or configure this farm’s shared services.

    3. On the Manage this Farm’s Shared Services page, click the SSP whose administration page you want to open.

  2. On the Shared Services Administration Home page, in the Search section, click Search usage reports.

  3. In the navigation area, under Search usage reports, click Search results.

  4. To view a report of the pages that were most frequently visited from the search results page, on the Search Results Report page, select the appropriate options in the Search Results Top Destination Pages section.