Storage Allocation for Deleted Files and E-mail

This page enables you to specify two settings:

  • The number of days to keep permanently deleted e-mail messages.
  • The amount of disk space reserved for previous versions of files.

These settings enable users to recover deleted files and e-mail messages without their having to use a restore procedure.

Deleted e-mail

According to the number of days you specify to retain e-mail messages, users can recover messages deleted from the Deleted Items folder in Microsoft Office Outlook 2003. The default is 30 days. This only applies to e-mail stored by using Microsoft Exchange Server. If Exchange is not installed, this selection is unavailable.

Deleted files

You can configure the server to take a regularly scheduled snapshot of the shared folders on the server so that users can recover a previous version of a file in the event it is deleted or a version is overwritten. Files can be recovered if they are stored in a user's shared folder on the computer running Windows Small Business Server 2003, or in other shared folders on the same volume.

When you enable periodic snapshots of the server, a snapshot is taken at 7:00 A.M. and 12:00 noon. When you recover a file, the version you recover is the version that was saved to the server when the most recent snapshot was taken. The amount of disk space you reserve will be used to retain files for all network users. There must be at least 310 megabytes (MB) of available disk space to enable this feature. The default amount of disk space reserved is 10 percent of the hard disk. The maximum amount of disk space that can be reserved is 50 percent of the hard disk.

If the shared folder is deleted or renamed, this selection is unavailable. If the Users shared folder has been deleted by mistake, rerun Windows Small Business Server Setup and reinstall the Administration component.

noteNote
In addition to recovering deleted files, users can also access previous versions of a file.

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