Synchronize offline e-mail in Outlook

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Note

The following procedure applies to client computers running Microsoft Windows XP Professional or Windows 2000 Professional.

Note

If Microsoft Office Outlook 2003 is running in cached mode, synchronization takes place automatically. Use the following procedure to synchronize if you are not running in cached mode. For more information, see Synchronizing e-mail.

To manually synchronize folders

  1. From the client computer, open Outlook 2003.
  2. Click the Tools menu, point to Send/Receive, and then click Send/Receive All.
    To synchronize a group of folders, click the Tools menu, point to Send/Receive, and then click the name of the group.

To set up automatic synchronization

  1. Open Outlook 2003.
  2. On the Tools menu, point to Send/Receive Settings, and then click Define Send/Receive Groups.
  3. In the list, click a group.
  4. Set up either or both of the following synchronizations:
    Online synchronization. Under When Outlook is Online, select one of the following check boxes:
    • To automatically synchronize all folders at specified intervals while you are online, select Schedule an automatic send/receive every [x] minutes, and then type a number between 1 and 1440 minutes (24 hours).
    • To synchronize all folders after every online Outlook session, select Perform an automatic send/receive when exiting.
      Offline synchronization. Under When Outlook is Offline select Schedule an automatic send/receive every [x] minutes, and then type a number between 1 and 1440 minutes (24 hours).