Add, edit, or delete a column

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Do one of the following:

Add a column

  1. On the top link bar, click Documents and Lists .

  2. On the Documents and Lists page, click the list, document library, or discussion board in which you want to add a column.

  3. On the page that displays the list, document library, or discussion board, click Modify settings and columns .

  4. In the Columns section, click Add a new column .

  5. In the Name and Type section, in the Column name box, type a name for the column.

  6. Select the type of information you want to display in this column.

    Note: For more information about column types, see Information types and options .

  7. In the Optional Settings for Column section, specify the settings you want.

  8. At the bottom of the page, click OK .

Edit a column

  1. On the top link bar, click Documents and Lists .

  2. On the Documents and Lists page, click the list, document library, or discussion board in which you want to edit a column.

  3. On the page that displays the list, document library, or discussion board, click Modify settings and columns .

  4. In the Columns section, under Column (click to edit) , click the name of the column you want to change.

  5. In the Name section, in the Column name box, you can change the column name.

  6. Click the appropriate option button to change the type of information this column contains.

    Note: Some types of data cannot be converted when you change a column type. For example, if you change a column with multiple lines of text into a number column, the existing text data is lost.

  7. In the Optional Settings for Column section, you can change the settings.

  8. At the bottom of the page, click OK .

Delete a column

  1. On the top link bar, click Documents and Lists .

  2. On the Documents and Lists page, click the list, document library, or discussion board in which you want to delete a column.

  3. On the page that displays the list, document library, or discussion board, click Modify settings and columns .

  4. In the Columns section, under Column (click to edit) , click the name of the column you want to delete.

  5. At the bottom of the page, click Delete .

    Note: There are certain built-in columns, such as Title, that you cannot delete.

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