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Checklist: Setting up a printer

Updated: January 21, 2005

Applies To: Windows Server 2003, Windows Server 2003 R2, Windows Server 2003 with SP1, Windows Server 2003 with SP2

Checklist: Setting up a printer


  Step Reference

If you are new to printing administration, review key concepts.

Printing Concepts


If you are familiar with printing administration, read about new features.

New printing features


Plan your printing environment.

Planning for Printing


Verify that your printer is in the Windows Catalog.

Support resources


Physically install the printer, and verify that it is ready to print.

Printer's vendor documentation


Log on as a member of the Administrators group.


If you set up a printer that is connected directly to a computer (typically through a parallel port) and the printer connects through a USB or IEEE 1394 port, the printer will be detected and configured automatically.

Add a printer attached to your computer


If you set up a printer that is attached directly to your network (by way of a network adapter), first install the communication protocol and network services it uses.

Add a printer attached directly to the network


Share a printer with other users and advertise it (if not done while adding the printer).

Share a Printer with Users Across the Network


Assign printer permissions.

Set or remove permissions for a printer


Set the printer's installable options.

Set installable options for a printer


Set the default printing preferences.

Set printing defaults


Install additional printer drivers for other computers and operating systems to allow automatic driver distribution to clients other than Windows XP or Windows 2000.

Add printer drivers for other versions of Windows


Set up network clients to use the printer.

Connect clients to a printer


For Windows NT 4.0, Windows 98, and Windows 95 clients, install the appropriate printer driver on the print server.

Connect Windows NT 4.0, Windows 95, and Windows 98 clients


For MS-DOS, Windows 3.x, and OS/2 clients, install a printer driver on the client.

Connect MS-DOS, Windows 3.x, and OS/2 clients


For other clients, install the network services that the clients use.

Connect clients to a printer


Set advanced printer tasks.

Use Advanced Options


Enable printer location tracking.

Enable printer location tracking


Set Group Policy for printers.

Set Group Policy for printers

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