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Schedule a set of reports

Updated: August 22, 2005

Applies To: Windows Server 2003 R2

To generate a set of reports on a regular schedule, you schedule a report task. The report task specifies which reports to generate and what parameters to use; which volumes and folders to report on; how often to generate the reports; and which file formats to save them in.

To minimize the impact of report processing on performance, generate multiple reports on the same schedule so that the data is only gathered once. To quickly add reports to existing report tasks, you can use the Add/remove reports from report task action. That action allows you to add or remove reports from multiple report tasks, and to edit the report parameters. To change schedules or delivery addresses, you must edit individual report tasks.

To schedule a report task

  1. Right-click the Scheduled Report Tasks node, and click Schedule a new report task. This opens the Storage Reports Task Properties dialog box.

  2. To select a volume or folder on which to report:

    1. In Scope, click Add.

    2. Browse to the volume or folder that you want to report on, and click OK.

    This adds the selected volume or folder to the list. Add as many paths as you want to include.

  3. In Report data, select each report that you want to generate. (By default, all reports are generated for a scheduled report task.)

  4. To edit the parameters of a report:

    1. Highlight the report label, and click Edit Parameters.

    2. In the Report Parameters dialog box, edit the parameters as needed, and click OK.

  5. If you want to deliver copies of the reports to administrators by e-mail, on the Delivery tab, click E-mail report to administrators, and enter each e-mail account. Use the format account@domain; use semicolons to separate multiple accounts.

  6. To schedule the reports, on the Schedule tab, click Create Schedule. Then, in the Schedule dialog box, click New.

    This opens the Schedule dialog box, with a default schedule set for 9:00 A.M. daily, starting on the next day.

  7. To change the default schedule:

    1. Under Schedule Task, select the interval at which to generate the report.

      You can schedule daily, weekly, or monthly reports, or generate the reports only once.

    2. In the options below this field, enter additional information, as needed, to determine when the reports will be generated.

      These options change based on the interval that you choose. For example, for a weekly report, you can specify how many weeks between reports and which days of the week to generate reports on.

    3. Under Start time, enter the time of day when you want to generate the report.

    4. To save the schedule, click OK.

  8. To save the report task, click OK.

The report task is added to the results pane for Scheduled Report Tasks. Tasks are identified by the reports to be generated, the namespace to be reported on, and report schedule.

In addition, you can view the current status of the report (whether or not the report is running), the last run time and the result of that run, and the next scheduled run time.

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