Restricting printer access to selected users by using security groups

Updated: January 22, 2009

Applies To: Windows SBS 2008

If you need to restrict the access of certain shared printers to a certain group of network users, do the following:

  • Create a security group and then add members to the security group.

  • Assign printer access permissions.

To create a security group and add member to the group
  1. Open the Windows SBS Console.

  2. On the navigation bar, click the Users and Groups tab, and then click Groups.

  3. In the task pane, click Add a new group. The Add a New Group Wizard appears.

  4. In the Add a New Group Wizard, do the following:

    1. On the Add a new group page, for Group type, select Security group.

    2. On the Select groups members for <groupname> page, from the Users and groups list, add the network users who you want to include for the restricted printer access.

    3. Follow the instructions to complete the wizard.

To assign printer access permissions
  1. Open the Windows SBS Console.

  2. On the navigation bar, click the Network tab, and then click Devices.

  3. From the list of printers displayed in the Printers section, click the printer that you want to view the properties for. Then in the task pane, click Printer Properties.

  4. In the Printer Properties dialog box, click the Security tab, and then remove all entries in the Groups or user names list box except Administrators and Creator Owner.

  5. To grant access to the printer, click Add, and then enter the names of the group or users that you want to grant access to this printer.

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