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How to Configure Multiple Department Security for Microsoft Project Server 2002

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Published: June 1, 2003

Applies to:
Microsoft Project Server 2002
Microsoft Project Professional 2002

Summary Learn how to configure security when Microsoft Project Server supports multiple departments.

On This Page

Multiple Department Hosting Configuration
Additional Resources


This article is part of a series of six articles about Microsoft Project Server 2002 security. You can access the other security articles from the links below:

Multiple Department Hosting Configuration

Customers deploying Microsoft Project Server to support multiple departments need to plan for security before deploying the server. After the server is deployed, it should then require minimal management.

This configuration is typical of a large organization with a number of relatively independent project teams. Team members and project managers may work on multiple project teams. Executives need the ability to easily view reports on projects for their teams but should not be able to view reports on projects for other teams. This configuration assumes that the customer is using Microsoft Project Professional and the workgroup features of Microsoft Project Server.

Planning requirements

Planning will help you to understand which projects report to which executives.

Post-setup configuration

After the project and executive reporting relationships are defined, one category is created for each executive or group of executives able to view the same set of projects. A group is created for each of these categories. Executive accounts must be created and added to the appropriate executive group or groups. These users can view all information but do not have the ability to edit any information.


As new projects begin in a department, the projects must be added to the appropriate executive category or categories.

Security map example for the multiple department hosting configuration

The map below illustrates the categories and groups for an organization with two departments and two layers of executives: departmental managers and executives. Departmental managers can view only the projects and resources within their department. Executives can view all projects and resources. The executives, project managers, and team members groups can be used as created during setup.


Figure 1: Security map example for the multiple department hosting configuration

Additional Resources

The following links provide more information about security and Microsoft Project Server 2002:

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