Limit the number of items in a view

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About views

Views make it quick and easy to see list information in a variety of ways. Besides using views in lists (such as Announcements, Contacts, and so on), you can use them in document libraries and discussion boards. 

When you create a view, a hyperlink that displays the view is added to the view bar on the page that displays the list. An indicator Cc768269.curview(en-us,TechNet.10).gif marks the active view, as shown:

Cc768269.wsimg3(en-us,TechNet.10).gif

You can create as many views as you want for any list, document library, or discussion board. When you create a view, all the members of your team can use it. 

You can create custom views to do one or a combination of the following:

  • Filter by a set of criteria

  • Sort in a particular order

  • Hide or show columns 

For example, rather than applying the same filter every time you go to a particular list, you can create a view that stores the filter. Then, to see the filtered information, you click the hyperlink that displays the view you created. You can even make your new view the default view, so that when team members go to the page that displays a list, they automatically see the filtered information.

  1. On the page that displays the list, document library, or discussion board, click Modify settings and columns.

  2. Under Views, do one of the following:

    • To edit an existing view, click its name in the View (click to edit) column.

    • To create a new view, click Create a new view, then in the Name section, type a name for the view. If you want the new view to be the default view, select the Make this the default view check box.

  3. In the Item Limit section, do one of the following:

    • To limit the total number of items in the view, in the Number of items to display box, type the maximum number of items you want to display, and then click Limit the total number of items returned to the specified amount.

    • To display a batch of items at a time, in the Number of items to display box, type the number of items you want to include in each batch, and then click Display items in batches of the specified size.

      Note   The view automatically adds a link bar that enables team members to go to the next batch of items. They use the Back button in their Web browser to go to the previous batch of items.