Sort items

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About sorting

When you sort a list, document library, or discussion board,  SharePoint Team Services rearranges rows according to the contents of the column you choose. Sorting in ascending order arranges the rows alphanumerically from 0 to 9, A to Z, oldest to most recent. Sorting in descending order arranges the rows from 9 to 0, Z to A, most recent to oldest.

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Cc768344.wsimg4(en-us,TechNet.10).gif Sort items in the current view.

Cc768344.wsimg5(en-us,TechNet.10).gif Switch to a view that displays sorted items.

There are two ways to sort items.

Apply a sort order

You can quickly sort items when you view the list, document library, or discussion board in your Web browser. To sort items this way, you click the name of a column.

Define a view

You can set up a view that displays the sorted items. When you define the view, you specify up to two columns to sort the items. The items are first sorted by the column you define as the primary sort. To sort this way, you click a hyperlink to display the view.

You can use any column of a list, document library, or discussion board to sort items.

  • On the page that displays the list, document library, or discussion board, click the name of the column you want to use for the sort order.

Note   If you want to reverse the sort order (ascending or descending), click the name of the column again. An arrow indicates the direction of the sort.