Managing document libraries
Updated: August 28, 2008
Applies To: Office SharePoint Server 2007
Document libraries are locations in a Microsoft Office SharePoint Server 2007 site where users can create, collect, update, and manage documents and other files. You can configure each library with a set of views, each one showing a different set of documents and a different set of metadata depending on the scenario for which the view is intended.
Users can create new documents or upload existing documents to a document library. The file types that libraries store depend on the content types that are configured for that document library and the default template that is associated with those content types. A document library is created for you when Office SharePoint Server 2007 creates a new site. You can customize the library for your purposes, or you can create additional libraries.
Office SharePoint Server 2007 supports an organization's document management needs by providing a broad set of document management capabilities that enable you to do the following:
Store, organize, and locate documents.
Ensure the consistency of documents.
Manage metadata for documents.
Help protect documents from unauthorized access or use.
Ensure consistent business processes (workflows) for how documents are handled.
For example, you can create a document library to manage and store all policies for your organization. For more information, see Introduction to document management (http://go.microsoft.com/fwlink/?LinkId=124694) on Office Online.
To manage document libraries, you can perform the following procedures in no particular order:
The following procedures are typically performed by site or list administrators. The following links go to procedures on Office Online.
Create a library (http://go.microsoft.com/fwlink/?LinkId=124696)
Add or change a workflow for a list, library, or content type (http://go.microsoft.com/fwlink/?LinkId=83372)
Introduction to versioning (http://go.microsoft.com/fwlink/?LinkId=124703)
Require check-out for files in a document library (http://go.microsoft.com/fwlink/?LinkId=124704)
Require approval of items or files in a list or library (http://go.microsoft.com/fwlink/?LinkId=124705)
Create or change a view (http://go.microsoft.com/fwlink/?LinkId=124706)