View or configure Outlook on the web mailbox policy properties

 

Applies to: Exchange Online, Exchange Server 2016

Topic Last Modified: 2017-07-17

Summary: Learn how to configure Outlook on the web mailbox policies in Exchange 2016.

You can configure mailbox policies in Exchange 2016 for Outlook on the web through the Exchange admin center (EAC) or Exchange Management Shell. After you create an Outlook on the web mailbox policy, you can then configure a variety of options to control the features available to users in Outlook on the web. For example, you can enable or disable Inbox rules or create a list of allowed file types for attachments.

  • Estimated time to complete each procedure: 3 minutes.

  • You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the "Outlook on the web mailbox policies" entry in the Clients and mobile devices permissions topic.

  • For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard shortcuts in the Exchange admin center.

tipTip:
Having problems? Ask for help in the Exchange forums. Visit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection..

  1. In the EAC, click Permissions > Outlook Web App policies.

  2. In the result pane, click to select the mailbox policy you want to view or configure.

  3. Click Edit.

  4. On the General tab, you can view and edit the name of the policy.

  5. On the Features tab, use the check boxes to enable or disable features. By default, the most common features are displayed. To see all features that can be enabled or disabled, click More options.

    noteNote:
    Features settings for Outlook on the web mailbox policies override Outlook on the web virtual directory settings. You can change segmentation settings for individual users by using the Set-CASMailbox cmdlet in the Exchange Management Shell.
    noteNote:
    The option to enable or disable the standard version of Outlook on the web by using the Premium client check box has been deprecated and will be removed from the settings. The standard version of Outlook on the web is always enabled.
  6. On the File Access tab, use the check boxes to configure the file access and viewing options for users. File access lets a user open or view the contents of files attached to an email message.

    File access can be controlled based on whether a user has signed in on a public or private computer. The option for users to select private computer access or public computer access is available only when you’re using forms-based authentication. All other forms of authentication default to private computer access.

    • Direct file access   Select this check box if you want to enable direct file access. Direct file access lets users open files attached to email messages.

    • WebReady Document Viewing   Select this check box if you want to enable supported documents to be converted to HTML and displayed in a web browser.

    • Force WebReady Document Viewing when a converter is available   Select this check box if you want to force documents to be converted to HTML and displayed in a web browser before users can open them in the viewing application. Documents can be opened in the viewing application only if direct file access has been enabled.

  7. On the Offline access tab, use the option buttons to configure offline access availability.

  8. Click Save to update the policy.

This example enables calendar access in the default mailbox policy.

Set-OwaMailboxPolicy -Identity Default -CalendarEnabled $true

For more information about syntax and parameters, see Set-OwaMailboxPolicy.

This example retrieves the properties of the Outlook on the web mailbox policy Executives in the organization Fabrikam.

Get-OwaMailboxPolicy -Identity Fabrikam\Executives

For more information about syntax and parameters, see Get-OwaMailboxPolicy.

To verify that you’ve successfully edited an Outlook on the web mailbox policy:

  1. In the EAC, click Permissions > Outlook Web App Policies, and then choose a specific Outlook on the web mailbox policy.

  2. Click Edit to view the properties of the mailbox policy.

  3. Click Save or Cancel to close the properties page.

 
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