Configure Windows SBS SharePoint Site

Applies To: Windows SBS 2008

Problem   Incoming and outgoing e-mail messages from Windows SharePoint Services cannot be configured.

Features affected   Incoming and outgoing e-mail messages from Windows SharePoint Services to Exchange Server 2007 are affected. This includes e-mail alerts from document libraries and mail-enabled security groups that you want to archive in the Windows SharePoint Services document libraries.

Solution   To resolve this issue, you must configure the internal Web site as follows:

1. Set permissions to the internal Web site (https://CompanyWeb).

2. Create “Fax” folders.

3. Add a link to the Windows Small Business Server 2008 Client Computer Help document (optional).

4. Add the “Welcome to your Internal Web site” announcement (optional).

5. Add the “Install the security certificate for your server on your remote computer” announcement (optional).

6. Create the “Pictures” library (optional).

7. Upload the customized master page.

8. Set the CompanyWeb registry key.

Pre-requisite task   Before you configure the internal Web site, you must configure incoming and outgoing e-mail for Windows SharePoint Services. For step-by-step instructions, see “Incoming and outgoing e-mail for Windows SharePoint Services cannot be configured” at the Microsoft Web site (https://go.microsoft.com/fwlink/?LinkId=119421).

To set permissions to the internal Web site

1. Set Design permissions to the internal Web site (https://CompanyWeb) as follows:

   1. Click Start, click All Programs, click Internet Explorer, and then, in the Internet Explorer address bar, type https://companyweb.

   2. Click Site Actions, click Site Settings, and then, in the Users and Permissions section, click Advanced Permissions.

   3. On the Permissions: CompanyWeb page, click Companyweb Members.

   4. On the Edit Permissions: CompanyWeb page, select the Design – Can view, add, update, delete, approve, and customize check box and clear the Contribute – can view, add, update, and delete. check box.

   5. Click OK to apply the settings.

2. Verify group membership for network users as follows:

   • Open the Windows SBS Console.

   • On the User Account Control page, click Continue.

   • On the navigation bar, click Users and Groups, and then click Groups.

   • Right-click Windows SBS SharePoint_OwnersGroup, and then, click Change group membership. In the Change Group Membership window, verify that all domain administrator accounts are members of this group. If a domain administrator account is not listed as a group member, select the account and then click Add.

   • Right-click Windows SBS SharePoint_MembersGroup, and then, click Change group membership. In the Change Group Membership window, verify that all domain user accounts are members of this group. If a domain user account is not listed as a group member, select the account and then click Add.

To create “Fax” folders

1. Click Start, click All Programs, click Internet Explorer, and then, in the Internet Explorer address bar, type https://companyweb.

2. On the home page, click Site Actions, and then click Create.

3. On the Create page, in the Libraries section, click Document library.

4. On the New page, do the following:

   • For Name, type Fax Center

   • For Description, type Document library for managing and sending faxes.

   • Click Create.

5. In the quick launch pane, in Documents, click Fax Center.

6. On the Fax Center page, within the Columns, click Settings, and then click Create Column.

7. On the Create Column: Fax Center page, enter the following column names and column types:

   • For column name, type Name of sender, and for type of information, select Single line of text.

   • For column name, type Caller ID, and for type of information, select Single line of text.

   • For column name, type Time received, and for type of information, select Date and Time.

   • For column name, type Pages, and for type of information, select Number.

8. In the pane, in Documents, click Fax Center, click Settings, and then click Document Library Settings. On the Customize Fax Center page, in Columns, click Column Ordering, and then change the field order as follows:

   • Name:1

   • Title:2

   • Name of sender:3

   • Caller ID:4

   • Time received:5

   • Pages:6

9. Click the Home tab, and then, in the quick launch pane, click Fax Center.

10. On the Fax Center page, click New, click New Folder, and then create the following folders: Cover pages, Incoming faxes, Saved faxes, and Sent faxes.

11. Click Start, in the Search box, type regedit, and then press ENTER.

12. On the User Account Control page, click Continue.

13. Navigate to HKEY_LOCAL_MACHINE\Software\Microsoft\SmallBusinessServer\InternalWebSite.

    Note

    If the InternalWebSite key does not exist, create it. To do so, right-click HKEY_LOCAL_MACHINE\Software\Microsoft\SmallBusinessServer, click New, click Key, and name the key InternalWebSite.

14. Right-click InternalWebSite, click New, click String value, and then set the following nine string values:

    • String name FaxCenterName, with value data Fax Center

    • String name FaxCenterSenderNameFieldName, with value data Name of sender

    • String name FaxCenterCallerIdFieldName, with value data Caller ID

    • String name FaxCenterTimeReceivedFieldName, with value data Time received

    • String name FaxCenterPagesFieldName, with value data Pages

    • String name FaxCenterCoverPagesFolderName, with value data Cover pages

    • String name FaxCenterIncomingFaxesFolderName, with value data Incoming faxes

    • String name FaxCenterSavedFaxesFolderName, with value data Saved faxes

    • String name FaxCenterSentFaxesFolderName, with value data Sent faxes

To add a link to the Windows Small Business Server 2008 Client Computer Help document (optional)

1. Click Start, click All Programs, click Internet Explorer, and then, in the Internet Explorer address bar, type https://companyweb.

2. In the quick launch pane, click View All Site Content.

3. In Lists, click Links, click New, and then click New Item.

4. In the Links:New Item page, do the following:

   1. For Web address, type https://Sites/webhelp/webhelp.html

   2. For Description, type Windows Small Business Server 2008 Client Computer Help.

5. Click OK to add the link.

To add the “Welcome to your Internal Web site” announcement (optional)

1. Click Start, click All Programs, click Internet Explorer, and then, in the Internet Explorer address bar, type https://companyweb.

2. On the home page, click the Announcements, click New, and then click New Item.

3. In the Announcements: New Item page, for the title, type Welcome to your internal Web site, and then, for the body text, type Windows Small Business Server provides your organization with this internal Web site. You can use your internal Web site to share documents, pictures, and other information with co-workers. You can also use features that enable e-mail and fax. For more information, click Windows Small Business Server 2008 Client Computer Help.

To add the “Install the server's security certificate on your remote computer” announcement (Optional)

1. Click Start, click All Programs, click Internet Explorer, and then, in the Internet Explorer address bar, type https://companyweb.

2. On the home page, click the Announcements, click New, and then click New Item.

3. In the Announcements: New Item page, for the announcement title, type Install the server's security certificate on your remote computer. For the body text, type You can configure remote computers to trust the server that is running Windows Small Business Server 2008 by installing the security certificate for the server. This enables your Internet browser to connect to Remote Web Workplace without security warnings.To install the security certificate for the server on your remote computer, do the following:

   Note

   Add the following procedure steps to the body text of the announcement.

   1. From a computer that is in the Windows SBS network, open a Web browser, and then type the following address into the address bar: \\<ServerName>\public\downloads.

   2. Copy the file Install Certificate Package.zip to portable storage media, such as a floppy disk or a USB drive.

   3. Insert the floppy disk or USB drive into the computer that is not joined to the Windows SBS domain and from which you want to access Remote Web Workplace.

   4. In Windows Explorer, navigate to the location where you copied Install Certificate Package.zip, right-click Install Certificate Package.zip, and then click Extract All.

   5. In the Extract Compressed (Zipped) Folders dialog box, type a folder location to which you want to extract the files, and then click Extract.

   6. Open the folder where the extracted files are located, and then double-click InstallCertificate.

   7. Select Install the certificate on my computer, and then click Install.

   8. Browse to the Remote Web Workplace Web site.

   Note

   You should only download the certificate installer package from a computer that is directly connected to your organization's network. Do not download this package over the Internet.

To create the “Pictures” library (optional)

1. Click Start, click All Programs, click Internet Explorer, and then, in the Internet Explorer address bar, type https://companyweb.

2. In the quick launch pane, click the View All Site Content.

3. On the All Site Content page, click Create.

4. On the Create page, in the Libraries section, click Picture Library.

5. On the New page, type the following information:

   1. Name: Pictures

   2. Description: Use this library to store photos of your organization and of your events.

      Note

      Keep the rest of the default settings.

   3. Click Create.

6. On the Pictures page, click New, and then click New Folder.

7. On the New Folder: Pictures page, in Name, type Photos, and then click OK.

8. On the Pictures page, click Photos, then click Upload.

9. On the Add Picture: Pictures page, click Browse.

10. Navigate to C:\Program Files\Windows Small Business Server\Data\sbs_logo.png, and then click Open.

11. Click OK to continue, and then click OK again.

12. Click Site Actions, click Site Settings, and then, in , Look and Feel, click Quick Launch.

13. In the Pictures section, click the icon next to Pictures, and then click Delete.

14. In the warning message box, click OK.

15. On the Quick Launch page, click New Link, on the New Link page, type the following information, and then click OK:

    • URL: https://companyweb/Pictures/Photos

    • Description: Photos

    • Heading: Pictures

16. Click Change Order.

17. Set the order of the links as follows and then click OK.

    • 1:Documents

      • 1:Shared Documents

      • 2:Fax Center

    • 2:Lists

      • 1:Calendar

      • 2:Tasks

    • 3:Discussions

      • 1:Team Discussions

    • 4:Sites

      • 1:Archived Mails

    • 5:Pictures

      • 1:Photos

    • 6:People and Groups

18. Click the Home tab, click Site Actions, and then click Edit Page.

19. In the Site Image section, click Edit, click Modify Shared Web Part, and then, in the Image pane, do the following:

    • Set the Image Link to /Pictures/Photos/SBS_logo.png

    • Set the Alternative Text to the Windows Small Business Server logo.

    • Keep the remaining default settings and click OK.

    • Click Exit Edit Mode to save all of the changes.

To upload the customized master page

1. Click Start, click All Programs, click Internet Explorer, and then, in the Internet Explorer address bar, type https://companyweb.

2. Click Site Actions, click Site Settings, and then, in the Galleries section, click Master pages.

3. On the Master Page Gallery page, click Upload.

4. On the Upload Master Page:Master Page Gallery page, click Browse.

5. In the Choose file window, navigate to C:\Program Files\Windows Small Business Server\Data\default.master, click Open, click OK, and then click OK.

To edit the CompanyWeb registry key

1. Click Start, in the Search box type regedit, and then press ENTER.

2. On the User Account Control page, click Continue.

3. Navigate to HKEY_LOCAL_MACHINE\Software\Microsoft\SmallBusinessServer\Components, and then set the value of the CompanyWeb key to 1 (REG_DWORD).