Overview of OneDrive for Business in SharePoint Server 2016

SharePoint Server 2016

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Applies to: OneDrive for Business, SharePoint Server 2016

Topic Last Modified: 2016-12-30

Summary:  Learn about OneDrive for Business in SharePoint Server 2016.

NoteNote:
While OneDrive for Business is used in both SharePoint Server 2016 on-premises and Office 365 environments, this article describes how it works in SharePoint Server 2016. For more information about how it works in an Office 365 environment, see What is OneDrive for Business?.

OneDrive for Business is the default document library in a user's My Sites in SharePoint Server 2016 or in Office 365. The contents of this library can optionally be synchronized with one or more of the user's computers or devices.

By using OneDrive for Business, you can help ensure that business files for your users are stored in a central location. Storing business files in one location makes it easy for users to share and collaborate on documents. If you're using OneDrive for Business in Office 365, you can also reduce your on-premises storage costs by moving your users' files to the cloud.

OneDrive for Business is different from the consumer OneDrive service in that OneDrive for Business is based on SharePoint and is meant for storing a user's business documents and files. Consumer OneDrive is a separate service that is meant for personal use.

While OneDrive for Business in Office 365 may serve as an optimal storage solution for many businesses, some businesses may be restricted from saving their company data to the cloud for various reason, including:

  • Business rules that prohibit transmitting data over the internet

  • Industry rules

  • Compliance standards

Additionally, your environment may require your IT-staff to have strict control on updates that are applied in your environment. One of the reasons may be that you have specialized third-party applications or customization that have only been tested to work with specific versions of a product or service.

For these types of customers, OneDrive for Business can be implemented in a SharePoint Server 2016 on-premises environment, providing your business users with the sync and storage features provided by OneDrive for Business, but keeping all of your data within your on-premises environment.

Additionally, updates to SharePoint Server 2016 and the services run on it (such as OneDrive for Business) are controlled internally by you.

In SharePoint Server 2016, OneDrive for Business is simply the document library in a user's MySite. This provides personal storage for your users, either directly through the document library in their My Site, or as a save location in Office 2013 or Office 2016. While OneDrive for Business in Office 365 files are saved to the cloud, in OneDrive for Business in a SharePoint Server 2016 on-premises environment, user files are stored in the SharePoint Content database in the SQL Server that you are using for SharePoint Server 2016. User storage quotas are set through site settings for the web application that is hosting the My Site host site.

OneDrive for Business in SharePoint Server 2013 on-premises

To synchronize OneDrive for Business files, you need to use a sync client. Sync clients automatically synchronize files between OneDrive for Business and a user's computer or a mobile device. They are available for a variety of operating systems and mobile devices. The OneDrive for Business Windows sync client is also included as part of an Office 2016 installation.

When you're using OneDrive for Business in SharePoint Server 2016, you can synchronize your files to a variety of devices, but those devices need to be connected to the network where SharePoint Server 2016 resides in order for the sync to work. Synchronizing is mostly useful for laptops that are used while disconnected from your corporate network at times, such as when traveling. This differs from usingOneDrive for Business in Office 365, in which an Internet connection is required since files are synchronized from your users device to Office 365 instead of to an on-premises location in your network.

If you use SharePoint Server 2016 and want to take advantage of cloud storage for your users' business documents, you can set up OneDrive for Business in Office 365 and have your users automatically redirected to Office 365 when they click the OneDrive for Business link in SharePoint Server 2016.

By using Office 365 for document storage, you can take advantage of cloud storage without having to migrate all of your workloads to Office 365.

Setting up OneDrive for Business hybrid requires configuring Office 365 if you haven't already, and configuring your OneDrive for Business in your SharePoint Server 2016 environment to "redirect" to OneDrive for Business in Office 365. For information about planning OneDrive for Business hybrid, see Configure hybrid OneDrive for Business - roadmap.

Setting up OneDrive for Business in SharePoint Server 2016 requires configuring a User Profile Service application and setting up My Sites. For detailed planning information, see Plan for OneDrive for Business in SharePoint Server 2016.

For more information about how OneDrive for Business is used, see Store, sync, and share your work files (OneDrive for Business).

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