(LTU) Key tasks: Generate an invoice register in electronic format [AX 2012]

Updated: March 10, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

In Microsoft Dynamics AX, you can generate information for reporting value-added (VAT) transactions to tax authorities. You can generate a list of customer invoices that contain VAT for reporting on Form FR0672. Also, you can generate a list of vendor invoices that contain VAT for reporting on Form FR0671. You can generate these lists, also referred to as registers, in an XML format that you can send electronically to the tax authorities.

Prerequisites

Before you can generate an invoice register, you must do the following:

  • Set up a number sequence for the various types of customer invoices that are available in Microsoft Dynamics AX. You can specify whether a type of invoice is included in the customer invoice register. For example, you can exclude free-text invoices and customer invoices that were created for projects. For more information about how to set up number sequences for customer invoices that you want to include in an invoice register, see (LTU) Counters management (form).

  • Set up a number sequence for the various types of vendor invoices that are available in Microsoft Dynamics AX. You can specify whether a type of invoice is included in the vendor invoice register. For example, you can exclude purchase advance invoices and vendor invoices that were posted for projects. For more information about how to set up number sequences for vendor invoices that you want to include in an invoice register, see (LTU) Counters management (form).

  • Set up the system to track customer invoices and vendor invoices that contain VAT amounts. For more information about how to set up tracking for customer invoices, see Accounts receivable parameters (form). For more information about how to set up tracking for vendor invoices, see (LTU) Accounts payable parameters (modified form).

You can select specific invoices in an invoice journal to include in the invoice register.

  1. Open the customer invoice journal. Click Accounts receivable > Inquiries > Journals > Invoice journal.

    –or–

    Open the vendor invoice journal. Click Accounts payable > Inquiries > Journals > Invoice journal.

  2. In the invoice journal, select the invoice to include in the invoice register. On the top menu, click Functions > Change dependency to register.

  3. To clear an invoice from the invoice register, select an invoice, and then click Functions > Change dependency to register.

The Include in register check box is selected for invoices to include in an invoice register.

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  1. Click Accounts receivable > Periodic > Invoice register (FR0672).

  2. In the Invoice register (FR0672) form, in the Date interval field, select a time period for transactions to include in the list of customer invoices. For more information about date intervals, see Date intervals (form).

  3. The starting and ending dates for the date interval that you selected are displayed in the From date and To date fields. You can modify the dates.

  4. In the File name field, select the file name and location to save the invoice register file to.

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  1. Click Accounts payable > Periodic > Invoice register (FR0671).

  2. In the Invoice register (FR0671) form, in the Date interval field, select a time period for transactions to include in the list of vendor invoices. For more information about date intervals, see Date intervals (form).

  3. The starting and ending dates for the date interval that you selected are displayed in the From date and To date fields. You can modify the dates.

  4. In the File name field, select the file name and location to save the invoice register file to.

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