Print product labels (Retail essentials) [AX 2012]

Updated: October 20, 2014

Applies To: Microsoft Dynamics AX 2012 R3

This topic explains how to generate and print product labels that you can attach to a product or a container. A product label contains all the information about the product, such as the batch number, serial number, and expiration date.

In Retail essentials, you can select a specific size for the product label reports that you print.

When you work with product labels in Retail essentials, you can complete the following tasks:

  • Create labels for products for which the price or comparison price has changed in a store.

    To set up Retail essentials to create product labels when prices change, you must assign product label reports to the relevant retail products. The product label reports provide the information that Retail essentials requires to print the labels. You must set up product label reports regardless of the version of Microsoft Dynamics AX 2012 that you are using. For more information about how to assign label reports to products, see Set up retail products (Retail essentials).

  • Create product labels manually, either for one product at a time or for categories of retail products.

  • Generate product labels for multiple products at the same time. You can also generate product labels for products that are included in purchase orders or transfer orders, and for released products.

  • Select a specific size for the product labels that you print.

  • Reprint labels at any time.

Before you can generate and print product labels, you must set up Microsoft Dynamics AX to enable label printing. The following tasks must be completed:

  • Before you can set up printing for product labels, a system administrator must enable three menu items for Retail essentials. For more information, see Enable label printing (Retail essentials).

  • Select options in the Retail shared parameters form to specify how labels should be generated for brick-and-mortar stores. For more information about the options in this form, see Retail shared parameters (form).

  • Select the reports that can be used to generate labels. The label reports contain information such as bar codes, prices, and relevant dates. Additionally, the label reports specify the size of the labels to print and the orientation of the label page. After label reports are set up in this step, users select which report to use every time that they generate labels.

Follow these steps to specify which stores to print labels for. You can select whether to generate labels for all stores or only selected stores. This setting applies to brick-and-mortar stores only.

  1. Click Retail essentials > Channels > Setup > Retail shared parameters.

  2. In the Retail shared parameters form, on the Labels tab, select the option to use when labels are generated.

Follow these steps to set up the reports that users can select when they generate labels.

  1. Click Retail essentials > Inventory management > Setup > Bar codes and labels > Product label reports.

  2. In the Product label report setup form, in the Report name field, click the arrow, and then select the product label reports to use. Add as many product label reports as you require for your products.

    NoteNote

    The Report name field contains a list of the reports that are available in the Microsoft Dynamics AX Application Object Tree (AOT). Based on the requirements of the business, you can also create new reports and add them to the list of available reports.

Follow these steps to generate and print labels that you can attach to a product or a container.

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  2. In the Product label printing form, in the Store number field, select a store. Then, select the date when the labels become valid.

  3. Click Create label by product.

    In the Create labels form, enter the information to use to filter the list of products.

  4. Click OK. Retail essentials creates product label entries for items for which the registered price on the product label has changed.

  5. In the Product label printing form, change the values in the Quantity column to the number of labels that you require.

  6. Click Labels to print.

    To view a list of labels that have already been printed, click Printed labels.

  7. Click Print labels.

  8. Select the printer to use to print the product labels, and then click OK.

  9. After the labels are generated, in the Product label printing form, in the Quantity column, you can view the number of labels that you requested. The Printed quantity column displays the number of labels that were printed. Therefore, you can also compare the number that you requested and the number that were printed.

In addition to generating labels for one product at a time, you can generate labels for multiple products at the same time. You can also generate labels for products that are included in purchase orders or transfer orders, and for released products. You can generate labels for one or more products at the same time from any of the following forms:

  • Released product details

  • Posting product receipt

  • Shipment

  • Receive

  1. Click Retail essentials > Merchandising > Released products by category.

  2. In the Released product details form, select a product. Then, on the Action Pane, on the Retail tab, in the Functions group, click Print product labels.

  3. In the Print product labels form, in the Report name field, select the product label report to use to generate product labels.

  4. In the Store number field, select the store that is associated with the warehouse that you are printing labels for.

  5. To generate product labels for additional products, click Add products. Then, in the Add products form, in the list of available products, select the products to add. Click OK.

    To remove products from the list, in the Print product labels form, select the products in the list, and then click Remove.

  6. In the Quantity field, enter the number of labels to generate for each product line.

  7. In the Print product labels form, click OK to generate the product labels.

At any time in the life cycle of a purchase order, you can generate labels for the products that are included in the purchase order.

To generate product labels for products in a purchase order at the time that the products are received, follow these steps:

  1. Click Retail essentials > Inventory management > All purchase orders. On the All purchase orders list page, double-click a confirmed purchase order in the list, or confirm a purchase order.

    To confirm a purchase order, select an open purchase order. Then, on the Action Pane, on the Purchase tab, in the Generate section, click Confirmation.

  2. In the Purchase order form, on the Action Pane, on the Receive tab, in the Generate section, click Product receipt.

  3. In the Posting product receipt form, on the Parameters tab, select the Print product labels check box.

  4. On the Overview tab, in the Product receipt field, enter the product receipt number for each line, and then click OK.

    After the receipt is posted, the Print product labels form opens.

  5. In the Print product labels form, in the Report name field, select the product label report to use to generate the product labels for the purchase order line items.

    NoteNote

    Only the line items that are included in the purchase order are included in the list in the form. You can remove selected line items from the list if you don’t want to print product labels for those line items.

  6. In the Store number field, select the store that is associated with the warehouse that you are printing labels for.

  7. In the Quantity field, enter the number of labels to generate for each line item.

  8. Click OK to generate the product labels for the products in the list.

You can generate product labels for products that are included in a transfer order and include the labels when the products are shipped. You can also generate labels for products that are received from a transfer order.

To generate labels for products that are shipped in a transfer order, follow these steps:

  1. Click Retail essentials > Inventory management > Transfer orders.

  2. In the Transfer orders form, in the list, select a transfer order that has a transfer status of Created. Alternatively, create a new transfer order.

    If you select an existing transfer order, on the Lines tab, adjust the Ship date and Receipt date values, if adjustment is required.

  3. Click Posting, and then select Ship transfer order in the list.

  4. In the Shipment form, enter the appropriate information to ship the order, and then, on the Overview tab, follow these steps:

    1. In the Update field, select the appropriate value in the list. For more information about the various values in the list, see Transfer order shipment (form).

    2. Select the Edit lines check box, if this option is appropriate. For more information about when to select the Edit lines check box, see Transfer order shipment (form).

    3. Select the Print product labels check box.

    4. Click OK.

  5. In the Print product labels form, in the Report name field, select the product label report to use to generate the product labels for the transfer order line items.

    NoteNote

    Only the line items that are included in the transfer order are included in the list in the form. You can remove selected line items from the list if you don’t want to print product labels for those line items.

  6. In the Store number field, select the store that is associated with the warehouse that you are printing labels for.

  7. In the Quantity field, enter the number of labels to generate for each line item.

  8. Click OK to generate the product labels.

Generate product labels for products that are received from a transfer order

To generate labels for products that are received from a transfer order, follow these steps:

  1. Click Retail essentials > Inventory management > Transfer orders.

  2. In the Transfer orders form, in the list, select a transfer order that has a transfer status of Shipped.

  3. Click Posting, and then select Receive in the list.

  4. In the Receive form, enter the appropriate information to ship the order, and then, on the Overview tab, follow these steps:

    1. In the Update field, select the appropriate value in the list. For more information about the various values in the list, see Transfer order shipment (form).

    2. Select the Edit lines check box, if this option is appropriate. For more information about when to select the Edit lines check box, see Transfer order shipment (form).

    3. Select the Print product labels check box.

    4. Click OK.

  5. In the Print product labels form, in the Report name field, select the product label report to use to generate the product labels for the transfer order line items.

    NoteNote

    Only the line items that are included in the transfer order are included in the list on the form. You can remove selected line items from the list if you don’t want to print product labels for those line items.

  6. In the Store number field, select the store that is associated with the warehouse that you are printing labels for.

  7. In the Quantity field, enter the number of labels to generate for each line item.

  8. Click OK to generate the product labels.


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