Accounts payable roadmap [AX 2012]

Updated: September 3, 2014

This topic is a roadmap to additional information about Accounts payable in Microsoft Dynamics AX. It includes links to information about how to get started, configure, and use Accounts payable and information on which modules integrate with Accounts payable.

Microsoft Dynamics AX 2012 includes Accounts payable features that help you track vendor invoices and outgoing expenditures. You can enter vendor invoices manually or receive them electronically through a service. Vendors can also enter invoices by using a vendor portal in Enterprise Portal for Microsoft Dynamics AX. After invoices are entered or received, you can review and approve them. You can use invoice matching, vendor invoice policies, and workflow to automate the review process so that invoices that meet certain criteria are automatically approved, and the remaining invoices are flagged for review by an authorized user.

Use Accounts payable to track invoices and outgoing expenditures to vendors. You can set up vendor groups, vendors, posting profiles, various payment options, and parameters regarding vendors, charges, deliveries and destinations, promissory notes and other types of Accounts payable information.

Task

Details

More information

Learn what’s new in Accounts payable

Several features have been added to Accounts payable in Microsoft Dynamics AX 2012, Microsoft Dynamics AX 2012 R2, and Microsoft Dynamics AX 2012 R3.

What’s new Accounts payable features [AX 2012]

Learn about Accounts payable

Accounts payable lets you enter vendor invoices and track outgoing expenditures. You can enter vendor invoice manually or receive them electronically through a service or your vendor can enter the invoices using a vendor portal.

Accounts payable

Back to top

Complete the tasks in the following table to set up and configure Accounts payable.

Task

Details

More information

Configure required Accounts payable information

Set up vendor groups, vendors, posting profiles, various payment options, and parameters regarding vendors, charges, deliveries and destinations, promissory notes, and other types of Accounts payable information.

Configuring required Accounts payable information

Configuring Accounts payable journals

Configure vendor invoices

Use Accounts payable to track invoices and outgoing expenditures to vendors.

Configuring vendor invoices

Key tasks: Vendor invoice policies

Setting up the purchase order process

Configure vendor payments

Assign a system-defined payment type, such as Check, Electronic payment, or Promissory note, to any user-defined method of payment. Payment types are optional, but they are useful when you validate electronic payments and when you must quickly determine which payment type a payment uses.

Configuring vendor payments

Configuring vendor payment formats

Configuring vendor payment settlements

Key tasks: Vendor payments and settlements

Set up vendor invoice workflows

Set up workflow for vendor invoices that aren’t for a purchase order, or to automatically run invoice matching on invoices that are for a purchase order.

Set up vendor invoice workflows

Back to top

Task

Details

More information

Enter vendor invoices

Enter vendor invoices that are attached to purchase orders. The vendor invoice finishes the purchase order, product receipt, and vendor invoice cycle. You can also enter vendor invoices that are not associated with purchase orders.

Key tasks: Vendor invoices

Receive and enter vendor invoices

Create vendor invoices from purchase orders

Match vendor invoices, purchase orders, and product receipts

Match vendor invoices, purchase orders, and product receipts, and reconcile differences in their amounts.

About Accounts payable invoice matching

Match vendor invoices to purchase orders and product receipts

Create vendor invoice policies

Create vendor invoice policies, which let you evaluate vendor invoices for compliance with policy rules that you create.

Key tasks: Vendor invoice policies

Pay vendors

Enter vendor payment information in multiple ways. You can also complete these procedures from the Payment journal list page.

Key tasks: Vendor payments and settlements

Walkthrough: Configuring an outbound integration port for payments

Key tasks: Prepayments

Generate and submit vendor payments

Back to top

Accounts payable can be integrated with the following modules and Microsoft products:


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

Community Additions

ADD
Show: