Budgeting roadmap [AX 2012]

Updated: September 9, 2014

This topic is a roadmap to additional information about Budgeting in Microsoft Dynamics AX 2012. It includes links to information about how to get started, configure, and use Budgeting, and which modules integrate with Budgeting.

You can use Budgeting to set up, create, and view budgets. Budgeting can include budget control, which you can use to monitor the budget funds that are available for planned and actual purchases and expenditures. You can create budget register entries for the original budget, budget transfers, and budget revisions. You can also create budget register entries for encumbrances and pre-encumbrances for purchases and planned expenditures. Budget register entries can be created automatically when budgets are transferred to the general ledger from other modules, such as Project management and accounting or Fixed assets.

You can determine which financial dimensions from the chart of accounts are available for basic budgeting and budget control. When you configure budget control, you define budget intervals, budget cycle time spans, budget thresholds, budget managers, budget groups, and the calculation that is used to check for available budget funds. The available budget funds can be verified when source documents and accounting journals are entered. You can view the status and history of budget register entries, budget control statistics, actual versus budgeted amounts, budget details, and budget funds available.

In Budgeting, you can configure and set up budget planning processes based on the budget cycles and ledger for your organization. The budget planning processes contain stages and workflows that automatically route budget plans for review and approvals. You can compare and analyze the budget plans that contain data in multiple scenarios, so that you can develop and adopt optimal budget proposals that work well for your organization.

This section provides information to help you learn about Budgeting and how you can use it in your AX 2012 implementation.

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Learn about Budgeting

Budgeting lets you set up, create, and view budgets. It includes Budget control, which you can use to monitor budget funds for planned and actual purchases and expenditures. You can also set up budget planning processes based on the budget cycles and ledger for your organization.

We recommend that you become familiar with the concepts provided by the following links before you set up and use Budgeting.

Budgeting

Learn what’s new in Budgeting

Review new and changed Budgeting features since the release of AX 2012

What's new: Budgeting features

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This section describes the requirements and the information that you must compile before you set up basic budgeting, budget control, and budget planning.

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Basic budgeting and budget control setup overview

Budgeting includes three primary configuration keys: Budget, Budget control, and Public Sector. Budgeting also requires additional information that you must compile before you set up basic budgeting or budget control.

Setup overview: basic budgeting and budget control

Budget planning overview

Budget planning has requirements that you must complete before you configure budget planning, such as setting up the budget organization hierarchy, creating budget plan templates, and setting up Budgeting workflows.

Budget planning overview

This section provides information about how to set up basic budgeting, budget control, and budget planning.

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Review basic budgeting and budget control setup

Review a summary about the setup for basic budgeting and budget control.

About basic budgeting and budget control setup

Set up and maintain basic budgeting and budget control

Create a budget for your organization. Establish budget amounts for the financial dimension values of the financial dimensions that are enabled for Budgeting.

About basic budgeting

About creating a budget from transaction accounts and total accounts

Define budget exchange rates

Define Budgeting parameters and number sequences

Set up Budgeting workflows

Define financial dimensions for Budgeting

Create budget models

Define budget codes

Define budget cycles

Set up budget allocation terms

Define budget transfer rules

About budget control

Set up budget control

Review budget planning configuration and setup

Configure budget planning and set up budget planning processes.

About budget planning configuration and setup

Create budget plan templates manually

Create budget plan templates for Microsoft Excel and Microsoft Word. After you create budget plan templates, you can create Excel worksheets and Word justification documents that are linked to the budget plan tables in AX 2012.

Create budget plan templates manually

Create budget plan worksheet templates by using a wizard

Create an Excel template for budget plan worksheets by using a wizard. You can decide which fields to use for the worksheet header, which columns to include, and which matrix fields to create. Each template is specific to a legal entity and an account structure.

Create budget plan worksheet templates by using a wizard

Key tasks: Configure budget planning and set up budget planning processes

Define budget planning elements, such as budget plan scenarios and budget planning stages, that you use when you set up a budget planning process. When you set up a budget planning process, you combine the budget planning elements into a single process for a budget cycle, ledger, and budget organization hierarchy.

Key tasks: Configure budget planning and set up budget planning processes

Set up proposed assets and proposed projects for budget plans

Select a proposed asset or a proposed project for a budget plan line.

Proposed assets are placeholders for fixed assets that are planned, but that have not yet been acquired in Fixed assets.

Proposed projects are placeholders for projects that are planned, but that have not yet been created in Project management and accounting.

Set up proposed assets and proposed projects for budget plans

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This section describes how to use budgeting, budget control, and budget planning.

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Create budget register entries

Create budget amounts by entering budget register entries.

Create budget register entries

View the status and history of budget register entries

View budget register entries to help you track and audit budget activities.

View the status and history of budget registry entries

Examples: Budgeting and budget control

Review examples of how budgeting and budget control show the balances and results for budget register entries, and examples that describe manual budget reservations and how to set up a budget group.

Examples: Budgeting and budget control

Scenario: Use budget control on a purchase order

Review a scenario of how to use budget control when you create a purchase order in Procurement and sourcing.

Scenario: Use budget control on a purchase order

Create and process budget plans

Manually create a budget plan and submit it to workflow to be routed through your organization for review and approval.

Key tasks: Create and process budget plans

Generate budget plans from source information

Create or update budget plan scenarios by using information from an external source. The external source can be the general ledger, other budget plans, fixed assets, or human resources. The steps are the same, regardless of the source.

Generate budget plans from source information

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This section includes information about reports for Budgeting.

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Microsoft SQL Server Reporting Services reports

Several Reporting Services reports for Budgeting are provided in the Report catalog.

Budgeting reports

Budgeting and financial reports

To create, maintain, deploy, and view financial reports, you can use Management Reporter for Microsoft Dynamics ERP (recommended), or you can use the traditional financial statements that are included with AX 2012.

You can use Management Reporter to report on budget planning data only if you have rollup 4 or later for Management Reporter 2012 installed.

Management Reporter for Microsoft Dynamics ERP

About traditional financial statements

Microsoft SQL Server Analysis Services reports

The Budget control cube is used to analyze data from budget register entries. Analysis of this data helps organizations effectively manage their approved budgets and make decisions based on accurate information.

The Budget plan cube is used to analyze data from the budget plan documents. Analysis of budget planning data is required for organizations to effectively manage their budget planning process and make decisions based on accurate information.

Budget control cube (BudgetControlCube) for Microsoft Dynamics AX 2012 R2 and R3

Budget plan cube (BudgetPlanCube) for Microsoft Dynamics AX 2012 R2 and R3

Analytics in Microsoft Dynamics AX

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Here are some related search results on WebSearchAX that might help. You can search for other information by entering words or phrases in the Search for Help text box on the WebSearchAX site.

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Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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