Using Scripts to Manage Word's Save Options

  • Article

Sample VBScript scripts that demonstrate how you can both retrieve and configure the Microsoft Word 2003 Save options.

Mapping the Dialog Box to the Word Object Model

The options referenced in the following scripts correspond to the options found on the Save tab of the Options dialog box. To access this dialog box in Microsoft Word 2003, click Tools, click Options, and then click the Save tab. A mapping between the options available in this dialog box and the Microsoft Word object model is shown below.

Save

The scripts shown on this page were tested using Microsoft Word 2003. At least some of the functionality is likely to work on any version of Microsoft Word that supports Visual Basic for Applications (VBA); however, the scripts have not been tested using any of these other versions.

Sample Code for Retrieving Values

Sample script that retrieves the configuration information found on the Save tab of the Options dialog box in Microsoft Word 2003.

On Error Resume Next

Set objWord = CreateObject("Word.Application")
Set objOptions = objWord.Options
Set objDoc = objWord.Documents.Add()

Wscript.Echo "Always create backup copy: " & _
    objOptions.CreateBackup
Wscript.Echo "Allow fast saves: " & _
    objOptions.AllowFastSave
Wscript.Echo "Allow background saves: " & _
    objOptions.BackgroundSave
Wscript.Echo "Disable features: " & _
    objOptions.DisableFeaturesByDefault
Wscript.Echo "Disable features introduced after: " & _
    objOptions.DisableFeaturesIntroducedAfterByDefault
Wscript.Echo "Prompt for document properties: " & _
    objOptions.SavePropertiesPrompt
Wscript.Echo "Prompt to save Normal template: " & _
    objOptions.SaveNormalPrompt
Wscript.Echo "Save AutoRecover info every: " & _
    objOptions.SaveInterval & " minutes"
Wscript.Echo "Embed TrueType fonts: " & _
    objDoc.EmbedTrueTypeFonts
Wscript.Echo "Embed characters in use only: " & _
    objDoc.SaveSubsetFonts
Wscript.Echo "Do not embed common system fonts: " & _
    objDoc.DoNotEmbedSystemFonts
Wscript.Echo "Embed smart tags: " & objDoc.EmbedSmartTags
Wscript.Echo "Save data only for forms: " & _
    objDoc.SaveFormsData
Wscript.Echo "Embed linguistic data: " & _
    objDoc.EmbedLinguisticData
Wscript.Echo "Save smart tags as XML properties in Web pages: " & _
    objDoc.SmartTagsAsXMLProps
Wscript.Echo "Save Word files as: " & _
    objWord.DefaultSaveFormat

objWord.Quit

Sample Code for Modifying Values

Sample script that sets the Always create backup copy option in Microsoft Word to TRUE.

On Error Resume Next

Set objWord = CreateObject("Word.Application")
Set objOptions = objWord.Options
objOptions.CreateBackup = TRUE

objWord.Quit

The sample scripts are not supported under any Microsoft standard support program or service. The sample scripts are provided AS IS without warranty of any kind. Microsoft further disclaims all implied warranties including, without limitation, any implied warranties of merchantability or of fitness for a particular purpose. The entire risk arising out of the use or performance of the sample scripts and documentation remains with you. In no event shall Microsoft, its authors, or anyone else involved in the creation, production, or delivery of the scripts be liable for any damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss of business information, or other pecuniary loss) arising out of the use of or inability to use the sample scripts or documentation, even if Microsoft has been advised of the possibility of such damages.